The Stanford Byers Center for Biodesign in the School of Medicine provides medical technology innovation training to teams of doctors, engineers and business students who identify a medical need, develop an invention to fill it, and create a plan for bringing the technology forward into patient care. Our mission is to train students, fellows and faculty in the Biodesign Process: a systematic approach to needs finding and the invention and implementation of new biomedical technologies.
The Center is seeking a Financial Analyst 2 to perform complex finance functions and activities requiring advanced knowledge and application of internal policies, external regulations, precedents, and systems. Previous financial experience at Stanford University or other higher education institutions highly desired.
Budgeting, Analysis & Reporting
Perform and design ad hoc analyses of large complex data sets: reconcile complex accounts.
Identify and resolve complex issues which span multiple schools and departments.
Construct and assemble data for budgeting and decision making; develop conclusions, and present high level summary of recommendations.
Will develop annual budget for individual department/unit and programs within Center.
Conduct analysis and resolution, and recognize exceptions.
Participate in developing solutions that may require policy changes or the development of new processes; maintain broader organizational perspective in decision making.
Execute internal control programs established by management, research new regulations, and recommend and implement approved changes.
Manage compliance program for area of responsibility, and create complex compliance reports.
Develop reports and presentations of complex financial data and metrics for management and third parties.
Participate as a member of a project team; support new initiatives with financial analysis.
Make decisions determining approach to managing and completing processes.
Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed.
Forecast financials for new program initiatives some will be international programs.
Define requirements, develop and implement complex test cases, perform system testing and analyze results.
Create, track and reconcile event and program specific budgets.
Complete month end and quarterly financial reporting for Center.
Contribute to development of budgeting and forecasting used to inform key activities and decision making.
Responsibility for grant management, compliance and financial reporting for both foundation and corporate grant programs, including 2 translational grant programs (Coulter Translational Grant Program, a $20M endowment and the Spectrum Pilot Grants respectively co-administered with the Department of Bioengineering Stanford Center for Translational Research and Education in the School of Medicine).
Financial Transactions & Systems
Oversee office, fellow and class financial transactions including reimbursements, Pcard & Tcard transactions, PO initiation, invoices and external vendor transactions.
Manage labor scheduling and distribution for staff and faculty.
Develop and maintain process documentation for area of responsibility.
Manage endowments owned by Center and serve as main conduit between Biodesign and School of Medicine Fund Accounting and Controller with regard to endowment activity.
Support general office operations and office financial transactions. Understand and participate in cross training on core functions in Center.
Manage the use of technology for event registration and billing; reconcile attendance and monies collected.
Participate as a member of a project team and contribute to change management strategy through communication and collaboration with others.
Participate in team wide initiatives, team player willing to help with whatever necessary to accomplish office goals.
Oversee and approve staff submissions of financial transactions and execute trainings when necessary.
Keep staff up to date on new financial policies and regulations as introduced by Stanford.
Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement.
* - Other duties may also be assigned.
Experience using Stanford financial systems is desired.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelors degree and four years of relevant experience or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED)
Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
Demonstrated knowledge of financial systems; internet and computer literacy.
Knowledge of GAAP.
Strong communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences and client groups.
Demonstrated project management skills and ability to contribute to or lead part of a multi-functional team
CERTIFICATIONS & LICENSES:
Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Routine extended working hours during peak cycles; travel to school/unit sites across university.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.