Regency is currently seeking a dynamic Administrative Assistant to join our San Diego, California regional office. This individual will provide receptionist, general administrative and support services to ensure smooth daily operations and departmental workflow. Key Responsibilities: Office Support: •Perform receptionist duties including answering, assisting and directing all telephone callers and visitors. •Provide general office support such as ordering office supplies, mail distribution, filing, typing, copying, faxing, break room maintenance, processing expense reports and check requests, making travel arrangements, scheduling appointments/events, ensuring the office environment is kept clean and organized, and performing other administrative duties as assigned. •Operate personal computer and utilize a variety of software packages to prepare correspondence, presentations, reports, spreadsheets, maintain databases, etc. •Assist office management with special administrative projects as necessary.
Property Operations Support: •Provide day-to-day operational support of programs, projects, and/or processes for the Property Operations team. •Assist the property operations team by collecting insurance documentation, generating reports, drafting letters, processing invoices and check requests, and other related property management duties as needed.
•High School Diploma or equivalent, plus a minimum of one (1) year of related administrative experience in a professional office environment •Intermediate level proficiency or higher with current Microsoft Office software, including MS Word, Excel, PowerPoint and Outlook, in additional to email and Internet search functionality •Basic math skills
•Associate’s degree or higher in Business Management, Office Management, Legal Assisting, or related discipline •Prior related administrative experience in real estate, property management, accounting or related field •Experience working with JD Edwards or other accounting related software
Personal Characteristics: •High level of professionalism and integrity •Must be trustworthy and able to handle confidential and proprietary information appropriately •Strong attention to detail, organization, priority setting and time-management skills •Good customer service and task focus coupled with interpersonal savvy and perseverance skills •Self-motivated and proactive, willing to undertake research to resolve problems •Works equally well independently and with a team in a multi-tasking, dynamic, team-oriented environment •High energy level with a positive, upbeat attitude •Capable of precise verbal and written communication, even when under time constraints •Must possess excellent problem-solving skills
We recognize people as our most valuable asset. Our competitive compensation and benefits package includes a 401(k) profit sharing plan with company match, medical insurance with prescription drug coverage, dental insurance including coverage for orthodontics, vision insurance, an incentive-based wellness program, flexible spending accounts, company-paid short-term and long-term disability insurance, company-paid life insurance, educational assistance, matching charitable gifts and flexible paid time off.