This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year. The immediate vacancy is a 12-month, 100% position located at Ventura College in Ventura, California.
Under the general direction of a college President and the administrative oversight of the Vice Chancellor, Business and Administrative Services, a Vice President, Business Services serves as the college's chief financial officer. The Vice President works in conjunction with assigned managers and supervisors; directs, coordinates and supervises various administrative and business service functions of the college, maintenance of the college physical plant, and facilities planning, development, and construction.
Perform duties of program budget officer in the allocation and expenditure of district funds; provide for proper accounting of college accounting activities and programs; supervise the development and administration of the college budget. E
Monitor expenditures to ensure that budget limits are maintained and ensure the establishment of appropriate internal control procedures; adhere to operational and program guidelines; provide written and oral reports to the college president, management, constituency leaders, and the college faculty and staff as required, as well as to district management. E
Maintain accurate records of expenditures for all college program activities; monitor and maintain controls over college cashiering and Student Business Office functions; compile, analyze, audit, and prepare data for periodic and year-end reports. E
Oversee various college operations and functions including property maintenance, college safety, facilities use, reprographics, bookstore, vending operations, campus operations, Student Business Office, student employment, campus telephone, mail, and building security systems; assist with prioritization of college technology services and initiatives; assure compliance with financial/business and contractual obligations.
Ensure district and student body expenditures conform to policies and regulations; maintain records and reports on all areas of responsibility; recommend changes or improvement. E
Coordinate the college building, capital construction, facilities and grounds program in conjunction with lead college staff and District Service Center representatives. E
Develop and maintain the college Five Year Capital Construction Plan, the Initial and Final Project Proposals (IPP and FPP), the Facilities Master Plan, and development of the project plans. E
Work with college faculty and staff in the renovation and construction of facilities; serve as liaison with district administration, architects and contractors to plan, develop, and construct campus facilities. E
Oversee development of the college Space Inventory Plan, the Five Year Scheduled Maintenance Plan and submission of the Scheduled Maintenance Project Funding Proposal. E
Coordinate and implement the district's risk management program and all programs related to the safety of employees and students. Implement other environmental compliance programs; serve as the college safety officer; monitor and implement projects to meet ADA requirements. E
Participate as a member of the management team by providing business and professional advice for use in making decisions and establishing the priorities, goals, and objectives of the college. E
Chair or co-chair the college committees responsible for budget planning and allocation of campus financial resources and directly supervise the development and administration of the college budget and campus environment; analyze financial data and recommend optimal use of college resources. E
Design, implement, and maintain information and control systems to provide complete, accurate, and timely data for use in formulating and justifying financial, personnel and materials requests. E
Serve on district-wide participatory governance and budget development committees. E
Participate in hiring, evaluation, retention, or dismissal of members of the Business Services staff and make appropriate recommendations to the College President. E
Perform other duties as assigned.
E = Essential functions
Any combination equivalent to: Education: A master's degree in business administration, accounting, finance, public administration, or a related field. Experience: Five years of management experience with responsibility for the development and administration of complex multi-fund budgets in an organization which requires the understanding and application of fund accounting such as community colleges, public universities, K-12 districts, government agencies, non-profit organizations, credit unions, large private institutions of higher education, and hospitals. Management experience must include supervisory responsibility as well as responsibility for managing/administering at least two of the following line functions:
fiscal operations (budget development, budget maintenance, and accounting);
facilities construction planning and management, including scheduled maintenance and new construction; OR, facilities maintenance and operations, including buildings, grounds and security operations;
auxiliary business services such as cashiering, bookstore, vending, and information technology.
SALARY AND BENEFITS Our compensation package is highly competitive depending upon experience. The VCCCD offers comprehensive insurance benefits that include medical, dental, vision and life insurance plans. Vice Presidents Business Services accrue 20 days of paid vacation leave per year.
EXAMINATION AND SELECTION PROCESS: This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by August 13, 2017.
The examination process will consist of any of the following components:
A) Evaluation of Training and Experience (T&E) = Qualifying (pass/fail) B) Technical Interview = 100% weighting on final score
Applicants must meet minimum qualifications stated by the filing deadline in order to move forward in the testing process. Those candidates who meet the minimum qualifications will have their application materials reviewed during a Training and Experience Evaluation (T&E). A T&E is an assessment of training and experience that has prepared the candidate for the position. Those with the highest scores on the T&E will be invited to the technical interview. The examination process is subject to change as needs dictate. All communication regarding this process will be delivered via email.
TECHNICAL INTERVIEW DATE RANGE AND LOCATION: Date Range: Monday, September 4, 2017 to Friday, September 8, 2017 Location: Ventura County Community College District 761 E. Daily Drive, Suite 200 Camarillo, CA 93010
The above date is subject to change. Candidates will be notified of any scheduling changes via email.
SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.
When completing the application and the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation. Advancement to the next step of the examination process will be limited to the candidates with the highest T&E scores.
All required documents must be submitted by the applicant. Human Resources Department staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.
ELIGIBILITY LIST: Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.
PROBATIONARY PERIOD: All appointments made from eligibility lists for initial appointment or for promotion shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer.
ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.
FOREIGN DEGREES: If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. To search institutions that are recognized as accredited by CHEA or the U.S. Department of Education, visit http://www.chea.org/search/search.asp or http://ope.ed.gov/accreditation/search.aspx. For a list of recognized organizations providing transcript evaluation services, visit http://www.naces.org/members.htm.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: The Ventura County Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.