Gannett Fleming is looking for a Document Controls Specialist to join our team in San Mateo CA. The successful candidate will administer the document lifecycle (author, approve, publish, revise, retire, archive) for engineering and construction documents, including drawings, correspondence, procedures, and forms. The function defines standards and workflows for document management as well as leads the collection, authoring, publication, storage and retrieval of documents.
Administer the document lifecycle (author, approve, publish, revise, retire, archive) for engineering and construction documents, including drawings, correspondence, procedures, and forms.
Prepare electronic document templates.
Scan documents, update procedures, and create documents as required.
Maintain the electronic project record files.
Prepare records for inactive storage according to the Records Retention Schedule; copy and scan documents as needed to perform distribution and storage duties.
Administer document processes and systems to ensure control and availability of documentation to site personnel.
Review new and revised documentation for suitability and conformance to Gannett Fleming standards including record retention.
Assist in providing training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel.
Bachelor Degree or High School Diploma with recognized equivalent years of experience
2-5 years of experience in document control / document management functions
Hands on experience using document controls software such as Aconex or comparable is required
Expert in MS Office Suite, PDF documents
Architecture / Engineering / Construction experience is highly preferred
Throughout our 100-year history, Gannett Fleming has been an innovator and leader on a global level, providing world-class services in engineering, consulting, design, program, and construction management. With more than 60 offices worldwide, we are consistently ranked among the nation’s most prestigious engineering firms.
Our people are our secret to Excellence Delivered As Promised! We have ...fostered a culture of promoting progressive thinking to tackle complex engineering challenges – transforming creative ideas into reality! We are committed to supporting your career goals by providing professional development and training and the opportunity to work with respected industry thought leaders, while at the same time encouraging a healthy work-life balance. Our benefits and perks are competitive because we want to see a smile on your face as we change the world together.
Since 1915, Gannett Fleming has played a major role in some of the most multifaceted and iconic engineering accomplishments in the world. Join us on our journey as we continue to provide thought-provoking, customized solutions to our clients, improving and sustaining communities for the next 100 years!