Job TitleJob IDLocationDepartment Name Salary and BenefitsView Benefits Summary link or by request from SSU Human Resources
Application Deadline Conditions of Employment Responsibilities
Working independently under general direction, the major duties of the position include, but are not limited to, the following: gathering and organizing information and data; performing limited research; assembling reports; coordinating events, meetings, on campus interviews and visits; designing and customizing forms and surveys; as well as making operational and procedural recommendations for improvements of the workflow.
In support of Employment Services team, the incumbent assists with calendars, schedules and arranges interview meetings and travel, prepares expense reports, drafts and proofs correspondence and provides general assistance to search committees.
The incumbent also responds to phone, e-mail and in-person inquiries related to recruitments; provides word-processing and spreadsheet support using Microsoft Word and Excel; enters or reviews data in PeopleSoft; creates simple presentations or publications using presentation software or graphics software.
Additional duties may include providing general office assistance; photocopying, scanning, record-keeping and tracking; processing invoices related to recruitment, personnel documents, order forms and other standard paperwork; preparing and updating documents for distribution or for the web; updating and maintaining forms and handouts for recruitment; maintaining the recruitment filing systems; and coordinating special events and trainings.
Performs other secondary duties as assigned.
Duties take place mostly in an office setting located at Sonoma State University. The normal work schedule is aligned with regular campus hours Monday through Friday to meet the operational needs of the campus and department. Overtime, evening and weekend hours may be required and will be specified only by the supervisor to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. As a non-exempt employee, any request for overtime will be specified and pre-approved by Appropriate Administrator.
Qualifications Must possess strong critical thinking skills and excellent written and oral communication skills, including thorough mastery of English grammar, spelling, and punctuation. Requires the ability to understand problems from a broader perspective and anticipate the impact of office and administrative problems and decisions on other areas; ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area; ability to analyze operational and procedural problems, develop recommendations for solutions and evaluate effectiveness of solutions; ability to effectively write and present reports; ability to perform business math and to perform limited math analysis and make projections requiring some inference; ability to effectively handle interpersonal situations at all levels and ability to handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. The incumbent must have the ability to learn, interpret independently, and apply a variety of complex policies and procedures; demonstrate the ability to maintain accurate records with a high level of attention to detail; ability to independently handle large, multiple work unit priorities, projects, and meet critical, cyclical deadlines in a timely manner. The incumbent must have the ability to work effectively both independently and as part of a team; solve problems using reasoning and judgment to develop practical, thorough, and creative solutions; prioritize multiple tasks to meet changing priorities; be detail oriented and possess strong organizational skills; possess experience responding with sensitivity to individuals from diverse backgrounds; demonstrate competency in effectively presenting standard information in writing, and understanding, interpreting, and communicating procedures, policies, information, ideas and instructions; draft and compose correspondence and standard reports; and enter data by keyboarding approximately six hours a day. The incumbent must be able to provide outstanding customer service to students, staff, faculty, and visitors while working in a professional, fast-paced environment. Must also have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations. May be required to meet the standards of the University Conflict of Interest policy if performing purchasing with a university Procurement Credit Card (ProCard).
Application ProcessApply Now' to apply to this position. Materials submitted with your application will not be returned. The ADA Coordinator is available, at 707/664-2664, to assist individuals with disabilities in need of accommodation during the hiring process.
Qualified candidates must submit the following to be considered: 1. Cover Letter (attach as first page of resume) 2. Resume 3. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
About Sonoma State University
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Located in California's premier wine country one hour north of San Francisco, Sonoma State is a small campus with big ideas. With a tradition of promoting intellectual and personal growth, leadership opportunities and technological proficiency, SSU offers its students a friendly, safe and informal atmosphere on a beautiful campus setting. Currently, campus housing accommodates students in both apa...rtment and residential suite style facilities. While SSU generally accepts all qualified students who apply from high schools in its service area, 80 percent of the freshmen and 55 percent of the junior transfer students come from outside the North Bay region. With almost half of its student body living on campus, it is one of the most residential campuses within the system.