The Vice Presidency of the Arts seeks a Sr. Financial Analyst to perform complex finance functions and activities related to budgeting and forecasting requiring advanced knowledge, skills, and broad application of internal policies, external regulations, precedents, and systems. This position will report to the Senior Director of Finance & Administration for VPA, and will have an active role in managing relationships in 5 different units.
The Sr. Financial Analyst will work in conjunction with others to design and implement processes and systems solutions, develop financial reporting and solve operational challenges. He/She will be responsible for budgeting, funds management, internal controls, financial analysis & reporting, accounting, and be a financial resource for VPA. Must have strong communication and organizational skills.
The Vice Presidency for the Arts at Stanford University was established in February 2017 to elevate the arts in the University's priorities and lead strategic planning for the University's arts goals. Stanford's non-departmental arts programs fall under the auspices of the Vice President for the Arts (VPA), including Stanford Live and Bing Concert Hall, Anderson Collection at Stanford University, Cantor Arts Center, and the Institute for Diversity in the Arts. The Office of the Vice President for the Arts also manages campus-wide arts opportunities, strategic partnerships, arts grant opportunities, and student support.
Budgeting, Financial Analysis & Reporting: Perform and design ad hoc analyses and standardized reports of large complex data sets. Reconcile complex accounts, identify and resolve complex issues that span multiple areas.
Construct and assemble data for budgeting and decision making; develop conclusions, and present high-level summary of recommendations.
Develop annual budget for individual department/unit. Develop reports and presentations of complex financial data and metrics for management and third parties. Review actuals with Directors and advise departments on spending.
Manage VPA annual budget cycle, including monthly/quarterly/year-end reporting and analysis, forecasting, reconciliations, and management reporting. Develop and communicate budget timeline/deliverables, and manage the budgeting system.
Process, Systems and Procedures: Develop policies, procedures, and processes for a newly formed VPA organization within the framework of university policies.
Determine and maintain allocation methodology of general funds, revenue and/or expenses within VPA organizations. Manage communication to partners.
Review and approve purchases and reimbursements, ensure university guideline are followed on all transactions.
Maintain fund balances on gift, endowment, operating budget, designated and sponsored research awards. Ensure funding types are used appropriately per donor/sponsor intentions. Perform fund transfers compliant with university policies and procedures.
Maintain chart of accounts (PTAs). Ensure expenses are coded correctly, process journals/adjustments to make corrections as needed. Manage year-end close activities.
Provide administrative support for foundations/sponsored grants - support applications, tracking and reporting of grants.
Business & Project Management: Participate as a member of a project team to support new initiatives. Make decisions determining approach to managing and completing processes.
Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed.
Define requirements, develop and implement complex test cases, perform system testing and analyze results. Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement.
Conduct financial modeling on new program opportunities for VPA and present to senior leadership team. Deliver monthly and quarterly financial statements to senior leadership as well as requested ad hoc reporting necessary to make business decisions.
Minimum Education and Experience Required
Bachelor's degree and four years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities
Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
Demonstrated knowledge of financial systems; internet and computer literacy.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Strong communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences and client groups.
Demonstrated project management skills and ability to contribute to or lead part of a multi-functional team.
Certifications and Licenses:
Constantly perform desk-based computer tasks.
Frequently stand/walk, sit, use a telephone, grasp lightly/fine manipulation, speaking.
Occasionally grasp forcefully, writing by hand.
Rarely sort/file paperwork.
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Routine extended working hours during peak cycles; travel to school/unit sites across university.
Occasional work on evenings and weekends.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Humanities and Sciences Schedule: Full-time Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.