Work Schedule:Monday through Friday, 8:00 am - 5:00 pm, with the possibility of converting to an alternate work schedule.
First Review Deadline:This position will remain open until filled. Applications will be reviewed beginning October 6, 2017.
Position Summary: Under general supervision, Administrative Analyst Specialist I/Exempt will provide direct support to the Associate Vice President of Facilities Planning and Management. The incumbent will also work closely with the Facilities Management director, FPDC Director and Associate Director, department managers and key support staff. The incumbent will serve as the key department contact and advisor for all Facilities Planning & Management managers; Incumbents in positions at this level also perform the full range of work related to program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related to an administrative specialty. This position serves as a liaison to the Office of the President of the University and Office of the Vice President for Administration and Finance on all Facilities Planning & Management matters.
Current employees will be given preferred consideration.
This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
Oversee the day-to-day operations of Facilities Planning and Management including providing lead work direction to other professional and technical staff.
Anticipate problems and assess the impact of proposed solutions on various organizational areas.
Draft sensitive correspondence for the department and manage information in a confidential manner.
Communicate effectively with a multitude of campus constituents.
Assist in developing policies and strategies that support required audit oversight related to the Facilities Planning and Management budget and assist in presenting budgetary recommendations.
Independently determine methods to meet administrative goals.
Serve as key technical advisor to the Associate Vice President regarding strategic objectives and methods with a broad and far reaching policy and operational impact.
Use knowledge to anticipate problems and recommend solutions to include in the areas of personnel administration and bargaining unit contracts.
Monitor service standards to support exceptional customer service.
Independently performs varied or specialized administrative and analytical duties and/or service as a program administrator.
Independently plan and perform research and participating in the development, alteration, implementation, and evaluation of the organizational unit's and/or program's policies and procedures.
Contribution to the completion of broader and more complex organizational or program projects and goals.
Provide project leadership or represent the work unit on key projects within and outside the organization.
Accountable for own work results which are reviewed for soundness of judgment.
Considerable judgment and discretion reflective of a thorough knowledge of a professional administrative specialty and/or program and/or policy areas need to be exercised. Policies and practices referenced for guidance.
Analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action.
Coordinate with individuals at all levels within the organization and may act as a representative to outside entities as needed.
As required, day-to-day program or work unit operations are overseen and lead work direction to administrative staff, including accountability for results, is provided.
Maintain employee evaluation guidelines.
Coordinate all personnel actions within the department.
Develop strategies for employee position management to improve employee development and minimize the negative impact of extended position vacancies.
Work closely with the Associate Vice President, Facilities Management Director, FPDC Director, Facilities Management managers, Human Resources, CSUEU and SETC union representatives to work through potentially sensitive employee situations.
Coordinate recruitment, initiate the appropriate forms and obtain authorizations as needed.
Serve as the key department contact and advisor for all Facilities Planning & Management managers.
Bachelor's degree in human resources, public administration or related field is required.
Two years of human resources experience and four years of experience providing executive level assistance; or any combination of education, training or experience that demonstrates the ability to perform the duties of the position.
KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to plan, organize and carry out assignments with minimal supervision and direction; assist in developing new policies impact in department operations/procedures; handle confidential matters with discretion; implement and coordinate programs; investigate and process claims and complaints; perform a variety of personnel related work, communicate clearly, concisely and effectively both orally and in writing; research and prepare complex reports on a variety of subjects; establish and maintain effective relationships with co-workers, the public, and related contacts; perform difficult and/or complex professional administrative and analytical work requiring sensitivity to issues; prepare and present reports; represent the department in a variety of meetings; respond to problem situations in an effective and tactful manner; understand, explain and apply policies and procedures; analyze unusual situations and resolve them through application of management principles and practices; operate a computer and utilize a variety of software programs; and deal constructively with conflict and develop effective resolutions. Ability to work with a diverse group of people.
Expertise in using office software, technology and systems including but limited to Microsoft Word, Excel, Outlook, PeopleSoft and other standardized office equipment is required.
Experience working in Neogov is preferred.
Duties may involve the use of a state vehicle which would necessitate possession of a valid California driver's license and the successful completion of the campus Defensive Driving examination.
Physical Requirements: Must be able to lift, lower, push, and pull loads ranging in weight from 5-60 lbs.; must be able to carry loads ranging from 20-50 lbs. for distances up to 20 feet; must be capable of kneeling, reaching overhead, climbing stairs and ladders, walking, twisting, stooping, and bending; depending upon the project, employee may spend 20-50% of day sitting, 20-50% of day standing, 20-50% of day walking.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, a...s well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.