UCSD Layoff from Career Appointment: Apply by 10/13/17 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
The Administrative Coordinator provides high-level administrative support for new and ongoing research projects at the University of California, San Diego. Primary areas of support are fiscal & administrative support, organization of lab documents, grant assembling and administrative support for a clinical coordinator to organize clinical studies. The incumbent interfaces with faculty and administrators in other UC San Diego departments, occasionally with students, laboratory personnel, and outside companies, supporting grants.
Experience working on proposals, grants, or similar documents that require following guidelines, a specified format, within a tight timeframe. Working knowledge of general chemistry.
Demonstrated experience and proven ability to provide a high level of administrative support.
Excellent control of standard English in written, spoken, and electronic communication to facilitate professional, effective, and courteous interaction with a diverse population. Demonstrated ability to edit and proofread material for accuracy and completeness. Knowledge of proper grammar, spelling, punctuation, sentence construction and formatting styles.
Skill in independently researching compiling, organizing, interpreting and selecting data and materials from various sources. Ability to extract and analyze information from large and complex databases.
Ability to accurately review and process materials dealing within a broad spectrum of issues. Ability to develop, implement, and maintain administrative record retention systems that involve making recommendations on policy or procedure changes to business office to improve practices.
Demonstrated ability to work independently and effectively with minimal supervision, to learn quickly, exercise good judgment, take initiative, provide feedback, demonstrate flexibility and maintain composure while working under pressure of frequent interruptions and changing priorities with strict deadlines. Excellent organizational, problem-solving and analytical skills.
Demonstrated skill in using personal computers and a wide variety of software packages for word-processing, spreadsheets, database processing, presentations, web and publication design, and calendaring (e.g. Microsoft Office suite, Adobe suite, Corporate Time, etc.). Knowledge of e-mail systems as a primary form of communication; accomplished skill at navigating the Internet for information retrieval.
Basic knowledge of scientific or medical terminology.
College degree or work experience that indicates familiarity with the goals of a research university such as UC San Diego.
Knowledge of UC policies and procedures relating to purchasing, travel, reimbursements, grants preparation, and other related online systems.
Knowledge of formats, agency regulations and procedures for preparation and submission of contracts and grants proposals to Federal, State, and private agencies.
Employment is subject to a criminal background check.
Must be willing to work near a laboratory environment, where human stem cells and animals are used in research, and where chemical, biological, and other hazards are present.
Must be willing to work occasional late afternoons, evenings or weekends.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and ...five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.