The successful Project Accountant will demonstrate a strong attention to detail along with the ability to discover a potential risks for the company and report to the Accounting Manager. In this position, they will analyze contracts with an eye toward reducing costs and increasing profits, wile ensuring compliance with the law. This positions is fully responsible for the project billing process, including responding to client inquires, verifying employees chargeable time, in accordance with the established accounting standards and billing policy. The Project Accountant may also have responsibility for the administration of construction contracts as required.
? Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
? Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Accounting Supervisor.
? Mail final invoices file consultant and client invoice copies in the billing folder.
? Assess and pursue opportunities for maximization of client billing; communicate with the Accounting Supervisor, as to your observations and actions taken.
? Research any unbilled issues to optimize the billing possibilities for the billing period.
? Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
? Provide the accounts payables team member with advice on client billing, relative to consultant invoicing and reimbursable expenses. It is expected that the Biller maintain a continuous line of communication to clear any open issues.
? Work with the cash receipts team member to reconcile variances that occur in the application of cash.
? Generate and distribute bi-monthly receivables reports and monthly profitability reports.
? Set up new projects, make transfers of employee billable hours and/or expenses, and open and close time classes in company system.
? Write off any uncollectible receivables, labor or expenses, as directed by the PIC.
? Review weekly time sheets, along with the accounting group.
? Monthly analyze the P & L accounts monthly, as assigned by the Accounting Supervisor.
? Prepare balance sheet account reconcilements, as directed by the Accounting Supervisor.
? Recommend and implement agreed process improvements to the billing cycle.
? Prepare special project analyses for the PICs, PMs and others.
? Provide year-end support of auditor requirements, which may include research and reconcilement.
? Perform additional assignments, as directed by the Accounting Supervisor.
? Communicate and coordinate with the local offices.
Alice Ghirardelli, P.E., founded Ghirardelli Engineering in 1999 in order to provide construction management services of the highest quality and personal professional care available to public agencies. In April of 2001, Ghirardelli Associates, Inc. was incorporated with the addition of principal engineer Mr. Randall Bruner, P.E. Ghirardelli Associates currently serves a variety of public agencies ...(city, county, transportation, ports), as well as Caltrans Districts, throughout the State of California.We work directly with our clients, providing construction inspection and management, as well as permit oversight and program management services. This hands on technical knowledge and experience at the top of our firm benefits your project because we are better prepared than our competition to solve problems and reduce costs.In addition, our staff has worked under the supervision of Caltrans resident engineers on many state projects. We often fill the role of project manager or resident inspector for local agencies with state funded projects, encroachment permit requirements, or federal funding requirements. Our Associates are familiar with the State Local Assistance Procedures Manual, Bridge Construction Records and Accounting Procedures, Construction Manual, Standard Test Methods and Traffic Manual.We started this firm to provide the best construction management services to our clients, while providing a fun and interesting environment to grow and meet our personal and professional goals. Long term, we aim to sustain a healthy, profitable venture.