Administrative Coordinator (Administrative Support Coordinator II), Temporary
Sonoma State University
December 11, 2017
Rohnert Park, California
Salary and Benefits The salary range for this position is $3,115 to $5,161 a month. Starting salary placement depends on qualifications, experience and salary budget, and will not exceed $3,400 a month.
This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.
A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources.
Application Deadline First review of applications will be at 8 am on December 19, 2017. Applications received on or after the first review date may not be considered.
Conditions of Employment This is a full time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date.
Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with the Seawolf Commitment, our values include respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.
Reporting to and under the general direction of the Administrative Manager of the School of Social Sciences, with additional supervision and work direction provided by the Administrative Analyst, the Administrative Support Coordinator initiates, coordinates, and implements a variety of administrative duties in support of the administrative operations of the Geography, Environment, and Planning ( GEP) and Women's and Gender Studies (WGS) Departments. The Administrative Coordinator performs a variety of administrative and technical duties requiring specific knowledge and understanding of the practices and procedures of the School and campus.
Working independently under general direction, the incumbent is responsible for gathering and organizing information and data; performing limited research; assembling reports; coordinating projects; coordinating events and meetings; monitoring, balancing, and reconciling simple budgets; designing and customizing forms and databases. Major duties of the position include, but are not limited to, the following:
The incumbent maintains departmental calendars, schedules and arranges meetings as needed, drafts and proofs correspondence and provides general assistance to the Department Chairs and faculty. May provide work direction and/or training to other support staff, and hiring input and leadership for student assistants. The incumbent also responds to phone, e-mail and in-person inquiries from students, faculty and general public; enters data into databases, researches basic student inquiries and class scheduling questions in PeopleSoft; provides clerical assistance for transfer orientations, departmental newsletter and departmental conferences.
Additional duties may include general office assistance; record-keeping; updating and maintaining forms and handouts for department use; generating departmental mailings; photocopying and distributing the mail and employee paychecks.
The Administrative Coordinator is a central resource person to students, faculty, staff, and general public for the unit and actively participates in School operations which includes, but is not limited to, attending staff meetings. The incumbent is expected to maintain a high level of confidentiality in providing support for all departmental matters.
Performs other secondary duties as assigned.
The majority of the duties take place in an office setting located at Sonoma State University. The normal work schedule is Monday through Friday aligned with regular campus hours. Overtime, evening and weekend hours may be required however are rare and will be specified only by the supervisor to meet operational needs. As a non-exempt employee, any request for overtime will be specified and pre-approved by Appropriate Administrator. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. The position may require occasional travel, by automobile and airplane, and the incumbent must be able to work some night and weekend hours with overnight stays.
Qualifications Minimum educational requirements are a high school degree or technical/vocational program degree, and two to three years related, progressive office experience. Must have thorough knowledge of standard office systems including Microsoft Office and be proficient in Word and Excel.
Must possess strong critical thinking skills and excellent written and oral communication skills, including thorough mastery of English grammar, spelling, and punctuation. Requires the ability to understand problems from a broader perspective and anticipate the impact of office and administrative problems and decisions on other areas; ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area; ability to analyze operational and procedural problems, develop recommendations for solutions and evaluate effectiveness of solutions; ability to effectively write and present reports; ability to perform business math and to perform limited math analysis and make projections requiring some inference. The incumbent must have the ability to learn, interpret independently, and apply a variety of complex policies and procedures; use judgment and discretion to act when precedents do not exist; demonstrate the ability to maintain accurate records with a high level of attention to detail; ability to independently handle large, multiple work unit priorities, projects, and meet critical, cyclical deadlines in a timely manner. The incumbent must have the ability to work effectively both independently and as part of a team; solve problems using reasoning and judgment to develop practical, thorough, and creative solutions; prioritize multiple tasks to meet changing priorities; be detail oriented and possess strong organizational skills; possess experience responding with sensitivity to individuals from diverse backgrounds; demonstrate competency in effectively presenting standard information in writing, and understanding, interpreting, and communicating procedures, policies, information, ideas and instructions; draft and compose correspondence and standard reports; and enter data by keyboarding. The incumbent must be able to provide outstanding customer service to students, staff, faculty, and visitors while working in a professional, fast-paced environment. Must also have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations.
Application Process Click the 'Apply Now' to apply to this position. Materials submitted with your application will not be returned. The ADA Coordinator is available, at 707/664-2664, to assist individuals with disabilities in need of accommodation during the hiring process.
Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
Mandated Reporting: This position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.
Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.
Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html.
Contact Information Sonoma State University Human Resources Main (707) 664-3100 Fax (707) 664-3196 1801 East Cotati Avenue Rohnert Park, CA 94928 email@example.com
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Located in California's premier wine country one hour north of San Francisco, Sonoma State is a small campus with big ideas. With a tradition of promoting intellectual and personal growth, leadership opportunities and technological proficiency, SSU offers its students a friendly, safe and informal atmosphere on a beautiful campus setting. Currently, campus housing accommodates students in both apa...rtment and residential suite style facilities. While SSU generally accepts all qualified students who apply from high schools in its service area, 80 percent of the freshmen and 55 percent of the junior transfer students come from outside the North Bay region. With almost half of its student body living on campus, it is one of the most residential campuses within the system.