SUMMARY: ACTransit is seeking qualified candidates for the Project Coordinator (Capital Projects) position. The Project Coordinator (Capital Projects) positionperforms a wide variety of project coordination functions that involve the preparation, analysis, and processing of data and reports required for project scheduling, cost control, and evaluation, as well as the coordination of web based applications for content and document storage and access. This is anexcellent opportunity to work in Capital Projects department at oneof the largest bus agencies in California.
REPRESENTATIVE FUNCTIONS: • Plans, organizes, and coordinates the implementation of new and ongoing projects, including appropriate project controls. • Interprets and communicates project requirements, and assists in the development of improved project management and cost control policies and procedures. • Provides, or assists in providing training in project control methodologies, procedures, and systems; to Project Managers and other District staff, as well as consultants, and contractors. • Monitors and analyzes project activities, and prepares reports in conjunction with other District staff related to project finances and project scheduling. • Reviews, analyzes, and maintains data and information in the District's Enterprise Project Management (EPM) system. Oversees the accuracy of data entry input. Maintains the utilization of project control software by identifying and assisting in the resolution of issues related to business processes, or systems problems. • Provides cost and schedule control support for projects. • Serves as liaison between District departments and specific project teams. • Drafts project communications, documents processes, and prepares status reports. Performs administrative functions for a department, project or team. • May assist in the design and implementation of web-based systems to achieve functional goals, the management of systems content, and in corrective actions in regard to reported problems. • Performs related duties as required.
MINIMUM QUALIFICATIONS: Education: Equivalent to a Bachelor's degree in a field related to the professional field of the assigned special projects.
Desirable Qualifications:Certification as a Project Management Professional (PMP), Certified Associate in Project Management (CAPM) or PMI Scheduling Professional (PMI-SP) is a plus but not required.Experience with Primavera Contract Manager and Primavera P6 is a plus but not required.
Experience: Equivalent to at least three (3) years of recent and verifiable experience in which major job functions included project coordination or management that included the use of project management systems. Additional experience performing evaluation, analysis, and input into software modules in a project management environment may be substituted for the required education on a year-for-year basis.
Knowledge Of: Processes, principles and practices of accounting and financial analysis, including cost control methods; quality control concepts and procedures; report and presentation writing; principles and practices of record keeping; pertinent state, federal, and local laws, rules, regulations, policies, and procedures; English usage, spelling, grammar and punctuation; current office practices; business mathematics; statistical methods; and current software for spreadsheets, word processing, databases, and presentation at the intermediate level of proficiency.
Ability To:Quickly learn and effectively use the District's EPM system, and methodologies, techniques, and procedures used in the planning, development, scheduling, contract change control, and delivery of projects; independently coordinate and implement assigned project control duties; learn and understand all aspects of assigned projects; identify and interpret technical, numerical, and statistical data and information; assist in the develop of project budgets, monitor project budgets and forecast future expenditures based on analysis of available data and monitoring of expenditures; analyze work papers, financial data, schedules, and operational situations in order to effectively problem solve and develop and recommend new and revised project procedures; interpret and explain pertinent District policies and procedures; make recommendations for process improvement; train staff in the use of project control methods and practices, and web-based systems; use and oversee web-based content management systems (CMS); administer CMS user security and permissions; communicate effectively in English, both orally and in writing; type accurately on a keyboard in order to complete work in a timely and efficient manner; and establish and maintain effective working relationships with those contacted in the course of work using principles of excellent customer service.
ADDITIONAL INFORMATION: Physical Requirements:Must maintain the physical condition necessary to perform tasks in an office setting operating a computer, keyboard, and other peripheral equipment; safely drive a District automobile; and walk, stand, and climb short distances in construction settings in order to inspect the progress of assigned projects.
THIS POSITION IS A UNION POSITION, REPRESENTED BYAFSCME
Benefits:All employees hired on or after January 1, 2016,will be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA).As such,he/she may be required to contribute 6% or more of annual income towards the cost ofhis/hers District pension.
The Selection Process:The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records. Finalists will be placed on an Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation.
ADACompliant and Drug Free Workplace:The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783.
The Alameda Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.