Manager, Facilities Services (SF or Sacramento) (JO#4619)
Judicial Council of California
February 5, 2018
San Francisco, California
8143.00 - 12215.00
Full Time - Experienced
4 Year Degree
JOB TITLE:MANAGER, FACILITIES OPERATIONS
LOCATION:SAN FRANCISCO OR SACRAMENTO
JOB OPENING #:4619
OVERVIEW The Judicial Council of California is actively seeking two (2) qualified candidates for management positions within the Facilities Services Office. The Facilities Services office is responsible for managing capital outlay and ongoing operational needs for the state judiciary's real estate portfolio of nearly 485 court facilities encompassing 21 million square feet of space throughout California.
Under the direction of the Principal Manager for the Facilities Operations unit, the Manager(s) is/are responsible for the management oversight of the functions of the facilities maintenance program within specific regions. The incumbent independently plans and directs all staff and contracted services engaged in managing and maintaining court facilities; performs the most complex and specialized work associated with building maintenance and facility management services including oversight of the procurement and contracting of facility operations, grounds management, and maintenance services for the judicial branch at designated court locations.
The successful candidate(s) will be expected to work in either the San Francisco or Sacramento office.
•Oversee the facility operations and maintenance activities. Responsible for assigning work and overseeing the regional staff of facilities supervisors and administrators; •Oversee facilities operations contracts for facility modifications and job order contracting; •Provide oversight in the management of service provider contracts and other legal documents such as Joint Occupancy Agreements (JOA), Memorandum of Understanding (MOU), and shared-cost agreements; •Address and resolve facility related fiscal and budgetary issues; •Manage and oversee the work of the regional facilities management administrators through subordinate supervisors to ensure the highest level of response to requests from court executives and staff; •Direct competitive procurement and oversee schedules for building operations and maintenance contracts; •Provide oversight in the development of agreements with other government agencies related to facilities operations and maintenance; •Review existing document management control system to monitor and track service providers and service work orders for efficiency and to ensure standards and goals are being met. Make recommendations as needed; •Review methodologies and reports to measure areas for improvement, employee performance, and customer satisfaction results. Make recommendations as needed; •Develop and implement best practices for customer service standards of units overseen; •Oversee the Preventative Maintenance Program and Facility Modification projects; •Direct, manage, and develop business unit administrative functions including personnel supervision and management, staff development, education, and training; •Collaborate with other Judicial Council of California offices and unit managers in the development and implementation of statewide initiatives that control and guide Facilities Services; •Participate in program advisory group meetings with Judicial Council of California staff, court and county representatives; and •Prepare and present effective oral and written reports to Judicial Council committees, local courts, other Judicial Council of California offices, as well as local and state agencies.
Other duties and responsibilities •Attend and participate in all-staff meetings, unit meetings, and management team meetings; •Attend and participate in Judicial Council of California meetings, as needed; and •Complete Judicial Council of California required educational courses.
MINIMUM QUALIFICATIONS Bachelor’s degree, and five (5) years of professional-level analytical or managerial experience in assigned function including, but not limited to, program analysis, development, implementation, research, and advising, including at least two (2) years of supervisory experience. Additional directly related experience and/or education may be substituted on a year-for-year basis.
Two years in an exempt-level supervisor classification with the Judicial Council of California, or two years of experience performing the duties of a class comparable in the level of responsibility to that of an exempt-level supervisor classification in a California state government entity, or two years as a Legislative Advocate, Labor & Employee Relations Officer, or Senior Project Manager with the Judicial Council of California and a) completion of training courses on topics related to effective supervision within 6 months of promotion; or b) one year of previous supervisory experience.
SKILL IN •Managing the interpretation and application of applicable laws, regulations, and standards; •Managing, supervising, evaluating, and motivating staff; •Strategic planning and implementation of organization-wide policy objectives and directives into unit operations; •Managing the development and implementation of goals, objectives, policies, procedures, and work standards; •Managing standards and quality assurance; •Providing mediation, negotiation and conflict resolution; •Effectively collaborating with others; •Exercising business and political acumen; •Exercising confidentiality; •Utilizing a computer, relevant software applications, and/or other equipment as assigned; •Effectively communicating; and •Maintaining effective working relationships with colleagues, customers, and the public. DESIREABLE QUALIFICATIONS •8 years of professional level analytical or managerial experience; •5 years of supervisory experience; •Contract management experience; and •Facilities management experience.
OTHER Please Note: if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.
HOW TO APPLY To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on Friday, February 16, 2018. This position requires the submission of our official application, a resume and a response to the supplemental questions.
To complete an online application, please visit us at www.courts.ca.gov/careers and search for Job Opening #4619. Or,
To obtain a printed application, please download a copy from the Careers page on our website under the Special Access section, and click on the Employment Application link.
OR Request a paper application by visiting us at: Judicial Council of California Human Resources 455 Golden Gate Avenue, 5th Floor San Francisco, California 94102-3688 415-865-4272 Telecommunications Device for the Deaf
Please refer to “Manager, Job Opening #4619” on your application materials and all correspondence.
The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260.
PAYMENT & BENEFITS* $8,143 - $12,215 per month * Starting salary: $8,143 per month, $97,716 per year
Some highlights of our benefits package include: •Health/Dental/Vision benefits program •13 paid holidays per calendar year •Choice of Annual Leave or Sick/Vacation Leave •1 personal holiday per year •$130 transit pass subsidy per month •CalPERS Retirement Plan •401(k) and 457 deferred compensation plans •Employee Assistance Program •Basic Life and AD&D Insurance •FlexElect Program •Pretax Parking •Long Term Disability Program (employee paid/optional) •Group Legal Plan (employee paid/optional)
The Judicial Council of California Is an Equal Opportunity Employer.
To better assess the qualifications of each applicant, please provide a response to the following questions: 1.Discuss any specific experience you have in the facilities management, maintenance, or construction fields.
2.Briefly describe any experience you may have with contracts for construction, architectural and engineering services, facilities maintenance agreements, consulting services, or other contracts that call for the delivery of complex services. Describe the size of project in dollars, what the project was about, and your role developing such contracts. One example will suffice.
3.Describe your experience in monitoring a budget and your level of responsibility in the budget process.
4.Describe your participation and experience with panels/committees. What was your role?
5.What presentations have you prepared?
6.Describe your experience with public speaking.
Internal Number: 4619
About Judicial Council of California
The Judicial Council is the policymaking body of California's judicial branch. Under the leadership of the Chief Justice and in accordance with the California Constitution, the council is responsible for ensuring the consistent, independent, impartial, and accessible administration of justice.