UC San Diego Policy will not allow this position to receive work visa sponsorship.
UCSD Layoff from Career Appointment: Apply by 02/08/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
UC San Diego is ranked the 9th best public university in the nation by U.S. News and World Report and is the largest employer based in San Diego County. Reporting to the VC-CFO, Information Technology Services (ITS) delivers Enterprise information technology services to the University of California, San Diego (UCSD) under the leadership of the campus Chief Information Officer (CIO).
Information Technology Services (IT Services) uses world-class services and technologies to empower UC San Diego's mission to transform California and the world as a student-centered, research-focused, service-oriented public university. As a strategic member of the UC San Diego community, IT Services embraces innovation in their delivery of IT services, infrastructure, applications, and support. IT Services is customer-focused and committed to collaboration, continuous improvement, and accountability.
Responsibilities: A key member of the Administrative Support team, the Administrative & Events Specialist is responsible for designing, budgeting and coordinating internal events as well as events which engage campus constituents. Serving as the departmental safety coordinator, the Specialist will schedule and arrange for mandatory training, manage the key inventory as well as day to day facilities and space operations including space assignment, organizational and seating charts. The specialist will also provide administrative support to the executive directors in Business Technology Services, Workplace Technology Services and Academic Technology Services.
Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce.
This position is eligible for full: 1) Health/Dental/Vision Insurance 2) Life Insurance 3) UC Retirement Plan 4) Vacation/Holidays (15 vacation days & 13 paid holidays a year)
Working knowledge of concepts, principles and practices of event planning and production and public relations. Extensive experience in successfully planning, designing and organizing public or university events, including negotiating for venues and services.
Ability to resolve problems related to an event venue, service, or a related issue on the spot or with very short notice. Proven knowledge of safety and security requirements related to public events.
Strong ability to coordinate and manage complex space planning and analysis, facilities construction, oversee project renovation, perform space utilization analysis, and project budget development.
Ability to manage details of complex construction projects and moves. Knowledge of general maintenance, construction, and repair procedures.
Experience drafting budgets, projecting costs, and analyzing alternatives based on cost-effectiveness. Experience monitoring expenditures for each event; paying invoices and keeping appropriate documentation of costs.
Proven excellent computer skills, including at least intermediate-level ability with Microsoft Office programs. Demonstrated ability to create complex spreadsheets and Word documents.
Excellent organizational abilities appropriate to effective calendar management and student and/or volunteer scheduling. Excellent organizational skills, including skill in effectively coordinating and organizing multiple details.
Skill in maintaining multiple balanced schedules for supervisors, arranging travel and coordinating meetings with diversified faculty and staff.
Demonstrated familiarity with UCSD departments, systems, policies, procedures and forms with regard to purchasing, parking, university events, vend
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.