Job Number 201802096764 Full/Part Time Full Time Schedule 8AM - 5PM Salary Commensurate with Experience
Under general direction, the Chief Financial and Administrative Officer (CFAO) manages the budgetary, administrative and human resources functions for the administrative areas of Facilities Services (an existing organizational unit) and planning, design and construction services ("PDCS" - whose functions exist in two administrative units), that support the physical growth of the campus through the delivery of new buildings, and renovations and expansion of existing space, as well as maintaining 1,350 acres and 6.0 million assignable square feet. The Facilities Services and PDCS teams ensure a campus environment that supports world class research and is conducive to teaching, learning, and working for UC Riverside. The approximate operating budget is over $70M with over 400 career employees. In consultation with the Executive Director, Facilities Services and the leadership of PDCS, the CFAO participates in the contracting process and provides strategic decision-making support to organization leadership relating to: short- and long-term budget development; organizational design and human resource management; policy development and implementation; and the application of information technologies. The CFAO reviews and approves transactions requiring organizational-level approval, provides complex budgetary/financial analysis, support, and reporting, prepares executive/high level communication and reports, and participates in the planning of objectives and processes to increase the efficiency and effectiveness of these departments. The CFAO is responsible for overseeing the integrity of accounting for capital projects. Financial support functions include: annual budget development for both general fund and recharge operations; regular financial workload management reports; and certification of monthly departmental ledgers. Human Resources functions include management of: Payroll and Personnel; Recruitment; Classification and Compensation; Performance; Leave and Benefits Administration; Policies and Contracts for Represented and Non-Represented employees. Policy development and management functions include ensuring appropriate internal controls exist throughout the organization and that financial, administrative, and human resources policies are well documented and applied consistently. Information Technology management entails working with campus Information Technology Solutions to develop strategies to effectively implement applications that can support campus and departmental goals. The CFAO leads and supervises a team in support of these functions. The incumbent participates in strategic planning initiatives with other campus leaders.
Bachelor's degree in related area and/or equivalent experience/training.
Advanced degree in a related area.
Valid Driver License.
Minimum of 10 years of related experience.
Previous supervisory/managerial experience.
Knowledge of public contract code, UCOP policy and UCOP Facilities Manual.
Experience with complex financial operations and techniques.
Experience and working knowledge of facilities services, design and construction, and capital planning.
Experience with collective bargaining units.
5 years of progressively responsible related experience in administrative services.
Experience with web-based work order systems.
Hired candidate must successfully pass a background check through the DOJ and FBI prior to appointment start date.
Occasional travel for business related meetings, professional development, conferences and/or events.
Excellent ability to establish metrics for department and employee goals. Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques. Very strong ability to quickly evaluate complex issues and identify multiple options for resolution. Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service. Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. Experience building analytical models to support short and long range decision making and in the preparation and analysis of financial statements using automated accounting systems and spreadsheet software. Experience in costing of goods and services, developing recharge rates to cover applicable costs of services to end users, and skill getting financial proposals approved. Ability to motivate and inspire subordinate staff to provide the highest level of service to campus constituents. Comprehensive knowledge and understanding of applicable laws, rules, regulations, and internal policies. Knowledge of personnel management procedures, including staffing, hiring, training, disciplinary action, termination and performance management. Ability to determine objectives, direct programs, develop strategies and policies. Ability to develop, implement and/or modify existing and new policies to positively affect the operation, including financial and physical resources.
Thorough knowledge of common organization-specific and other computer application programs.
Excellent project management skills, including the capability of managing capital projects.
Demonstrated management and conflict resolution skills to effectively lead and motivate others.
Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy.
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities'air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
Washington Monthly (August 2016) ranked UC Riverside 12th in the nation in its annual University and College Survey.
Education Trust placed UC Riverside 9th in the nation for closing the graduation gap between black and white students by 1.7 percentage points.
In QS World University Rankings 2016/2017, UC Riverside's Department of Philosophy is #1 in the world for the frequency with which published papers are cited by other philosophers.
U.S. News and World Report Survey (September 2016) ranked UC Riverside 118th overall; earns "Great Schools, Great Prices."
Shanghai Jiao Tong University (August 2016) Academic Ranking of World Universities ranked UC Riverside among the top 151 to 200 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."
U.S. News and World Report's Best Graduate Schools (2016) including:
Graduate School of Education - 62nd among ranked schools
Bourns College of Engineering - 71st among ranked schools
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.