Project Accountant - Temporary San Jose State University
Job ID: 23809 Full/Part Time: Full - Time Regular/Temporary: Temporary Job Code: 4555, Range 1 Department: Admin Services FD&O
About the Position ***This is a three (3) year temporary appointment with benefits***
The Project Accountant is primarily responsible for performing a variety of professional-level duties relating to accounting, financial and budget analysis. Working independently, under general supervision, this position assists with budget preparation and analysis; monitors funding sources and expenditures; prepares and/or coordinates the preparation of financial reports; maintains financial databases; and performs varied accounting and financial functions in assigned areas to include capital projects, escrow, project-related fees, trust and general fund.
Responsibilities include but are not limited to: Administrative Coordination -Monitors the construction projects and utilities databases to ensure that they are updated accurately. -Assists with coordinating all aspects of complex service and public works contracts, and prepares requisitions for each proposal. -Provides reports and information to Planning, Design and Construction as needed. -Provides computerized work records and reports through the department's Computerized Maintenance Management Program, as required.
Analysis/ Review -The incumbent has full responsibility for the implementation and interpretation of accounting policies and procedures related to construction projects to ensure the accuracy of the accounting of major and minor construction transactions. Reconciles monthly progress payments and monitors the status of construction projects and adhere to accounting principles that are in compliance with Federal, State and GAAP requirements. -Monitors funding sources and expenditures, including capital outlay, trust, escrow, and foundation accounts and coordinates the preparation of related monthly reports. -Assists in preparation of the annual and mid-year budgets. Conducts analysis and reports on deviation from budget parameters. -Analyzes services operations, performs carry-forward analysis and assists in the development of distribution procedures and budgets campus indirect cost distributions. -Prepares overtime and charge-out budgets. Monitors costs and assists University Accounting in resolving transaction issues.
Accounting / Budget -Ensures that change orders, invoices, and extra services are applied to the appropriate account. Prepares for review and approves the transfers of expenditure or encumbrance from general fund to appropriate accounts. -Prepares and coordinates special financial reports as they relate to construction projects. -Prepares all construction project reports related to state and local government requirements. -Maintains, updates and reconciles the annual Capital Asset Management Plan (CAMP) related to building improvements. -Track in coordination with project managers, all commitments, purchases, and outstanding project expenses. Conducts analysis of project encumbrances and expenditures including cash flow, fees, retention, and general ledger reconciliation. -Maintains Project management reporting software system including reconciliation of financial data between the Chancellor Office accounts (SAM) and University records. -Maintain accounting and reporting requirements for third party contracted out projects (JOC) -Prepares project reports and reconciles all budget augmentations and adjustments, prepares/updates monthly and quarterly project cash flow projections, reconciles actual year-to-date and project expenditures. -Generate financial forecasts for in-process construction projects and annual capital planning reporting requirements. Monitors and reconciles expiration of funding sources and renewal requirements from the Chancellors office. -Assist with other duties as assigned (i.e. special accounting and financial projects).
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