Project Assistant San Jose State University Job ID: 23759 Full/Part Time: Full-Time Regular/Temporary: Regular Job Code: 1038, Range 1 Department: FD&O
About the Position The Project Assistant provides administrative and analytical support to Planning Design & Construction, including Directors, Architects, Inspectors and Construction Project Managers. Working independently under general supervision, this position tracks and manages construction documentation and processes, and provides additional support for other facility related matters.
Responsibilities include but are not limited to the following:
Project Coordination -Coordinate and organize construction contract documents. -Coordinate and process building permits. -Attend meetings and thoroughly document the discussion and decisions made. -Work with PM in the drafting and issuance of project approval forms, RFQ's/RFP's, budgets, cash flows and preliminary schedules. -Prepare project organization and communication charts. -Use project scheduling and control tools to monitor project plans, budgets and expenditures. -Track & manage contemplated change notices and change orders. -Work with PM on project close-out including agency approval, training, warranties, and certificate of completion, as-built records, and other requirements. Input data into spreadsheets. Design and run various reports. -Prepare letters and other correspondence from draft outlines and distribute. -Input and track project information in the department's data systems. -Track project costs and prepare cash flow projections.
Administrative Support -Work with the project PMs and IORs on setting up and organizing project files. -Prepare project organization and communication charts. -Effectively and accurately communicate relevant project information to the project team. -Work with the PM in the review of Contractor change orders to ensure that only fair and reasonable pricing is recommended for approval. -Prepare requests for proposals for the selection and hiring of professional engineering and design services.
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