Kids on Campus (KOC) is a child development center for children of faculty and staff of Santa Clara University. It presently is licensed for up to 45 preschool children and 20 infants and toddlers. The center currently employs an assistant director, 6 teachers, 6 assistant teachers, and student aides.
The Director is responsible for the management of all KOC operations. This includes supervision of the teachers and staff, planning and implementing an appropriate educational program, promoting organizational goals, and building community relationships. This leadership requires working with others in the community to support the KOC Mission and Vision that inspires the limitless potential of each child. The school follows a developmentally appropriate approach to learning and respects the uniqueness of all individuals.
Essential Duties and Responsibilities
1. General Duties and Responsibilities
Collaborate in a team teaching situation that includes administration, teachers, assistants, and student aids.
Lead administrative, supervisory, and operational duties necessary to maintain a quality early childhood program.
Work with all aspects of the organization's data management including: financial, employee, and licensing regulations.
Create and co-ordinate a variety of administrative systems.
Hire, train, supervise, and evaluate KOC staff.
Communicate with families, teachers, and administrators regularly and in a professional manner.
2. Organizational & Financial Administration
Oversee the enrollment and admissions process for students and families.
Organize and participate in KOC family activities and programs.
Maintain and organize the KOC environment to ensure healthy and safe conditions of the facility, grounds and equipment.
Prepare (and follow) the departmental budget. On an ongoing basis, oversee the handling of tuition collection from the parents, banking deposits, payment requests, and purchase of material and food.
Organize and attend regular teacher and parent meetings
Maintain confidential files of KOC children and staff
Update and create correspondence, record financial information, and organize documents in the KOC data base.
Compose and prepare correspondence, reports, and memoranda.
Attend the Parent Advisory Committee (PAC) monthly meetings. Support the fundraising efforts of the PAC. Keep the PAC informed of any special needs of the center or problems concerning the welfare of the children in the program
3. Administrative Practice
Follow all KOC policies. Monitor and enforce the center's compliance with licensing regulations. Provide for the safety and well being of all children
Recommend initiatives and implement changes to improve quality and services
Develop and implement guidelines to support best practice
Maintain accurate and complete student records as required by laws, policies, and administrative regulations
Assist in marketing KOC events to campus community
5. Team & Community Involvement
Communicate and work cooperatively and respectfully with all staff and families.
Assist and support the KOC teaching staff and provide classroom supervision when needed.
Participate in and support opportunities for professional growth and development
Plan and participate in all KOC meetings and functions
Support parent education and school/family partnerships
6. Other duties as assigned.
1. Recommends initiatives and implements changes to improve quality and services. 2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices. 3. Maintains contact with customers and solicits feedback for improved services. 4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives. 5. Researches and develops resources that create timely and efficient workflow. 6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions. 7. Prepares and submits reports as requested and required. 8. Develops and implements guidelines to support the functions of the unit.
Provides Work Direction
Supervision of teachers, assistant teachers, administrative assistant, and student aides.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
Kids On Campus is a growth-oriented and collaborative learning community that is committed to our mission and core values. We are dedicated to providing an environment that acknowledges and supports each child's ability to construct an understanding of his or her world in a creative and intrinsically motivated fashion. The successful candidate must demonstrate passion for working with young children; possess a diplomatic and professional leadership style, high motivation, and a desire to work collaboratively with a team of teachers.
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.
Caring for children can be physically demanding. The Director must be able to lift, push, pull or carry 50 pounds without assistance and/or have the ability to assess the weight in order to ask for necessary assistance or to determine a safer method of moving the load. Must be able to move with agility over and under children and objects; to get down to child's level by kneeling, sitting, crouching or stooping. This position requires sufficient hand eye coordination (vision correctable to 20/20), manual dexterity, sufficient visual acuity to recognize words, letters and numbers; speech and hearing ability to carry on conversations in person or over the phone. The Director will be expected to move about easily throughout the community with children. This may require frequent lifting, carrying, pushing, pulling, twisting, reaching, stooping and bending. The Director may come in contact with children who are ill and/or contagious, and must take precautions to ensure the health and safety of all children, parents, staff and themselves.
SENSORYDEMANDS: The Director will be working in a busy and occasionally noisy environment, must be able to tolerate constant noises made by children such as crying, screaming, yelling and laughing. The Assistant Director may experience smells associated with toileting and children who are ill. MENTALDEMANDS: Caring for children can be stressful. The Director must ensure that children are supervised at all times, respond to children sensitively and appropriately, and ensure that children are involved in safe and appropriate activities. There may be a number of situations happening at once, and the Assistant Director must be prepared to handle accidents and emergencies at any time.
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.
Typical office environment.
Mostly indoor office environment with windows.
Offices with equipment noise.
Offices with frequent interruptions.
Knowledge of curriculum design
Knowledge of child development theories
Knowledge of the qualities of high-quality early childhood education, child and family development and dynamics, community resources, parent education and support, and related regulations
Demonstrated understanding of a Constructivist/Play Based Approach and NAEYC's Developmentally Appropriate Practice for young children
Evidence of emotional maturity and stability
The skills to relate to parents in a professional and diplomatic manner
Strong interpersonal, written and oral communication
Proficiency in Microsoft applications- Word, Excel and PowerPoint
A fingerprint/child abuse clearance through California state licensing
A current TB test and physical examination (within the six months)
The personality and ability to provide leadership and stability for the program continuity
Ability to relate joyfully and sensitively to children in an atmosphere of learning and play
Maintenance of a professional attitude and appropriate dress
Education and/or Experience
Bachelor's degree in Early Childhood Education/Child Development or related field required
MA in Early Childhood Education/Child Development preferred
Minimum of 3 years administrative experience with children ages 6 weeks to 5 years
Minimum of 3 years experience teaching in a childcare facility
Direct experience in child care development center within a college/university preferred
A Child Development Program Director or Site Supervisor Permit, or eligibility for a permit.
Santa Clara University, a comprehensive Jesuit, Catholic university located in California's Silicon Valley, offers its more than 8,000 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master's, Ph.D., and law degrees. Distinguished nationally by the fourth-highest graduation rate among all U.S. master's universities, California's oldest operating higher-education institution demonstrates faith-inspired values of ethics and social justice.