Work Schedule: Monday through Friday from 8:00 a.m. to 5:00 p.m.
First Review Deadline:This position will remain open until filled. Applications will be reviewed beginning February 2, 2017.
Please attach a cover letter, resume (or curricula vitae) and diversity statement. The diversity statement may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational/professional experiences, background/philosophy has prepared you for the role you are applying for at California State University, San Bernardino. (Maximum 250 words)
Position Description: The Facilities Planning & Management (FPM) organization is a unit within the Administration and Finance division and is responsible for the management, operations, and development of facilities on the university campus.
The Manager of Facilities Planning and Space Utilization works within the Facilities Planning, Design & Construction (FPDC) department of FPM, which provides project planning, architectural design/coordination, construction, project management services, campus master planning, and space management for CSUSB.
Under general direction of the Director of Facilities Planning, Design & Construction, the Manager of Facilities Planning and Space Utilization is responsible for the management of a comprehensive program of collecting, maintaining and analyzing CSUSB facility utilization information. The information is used for identifying, assigning and acquiring space for all academic and administrative units on campus, and for providing and supporting university planning and development strategic plans and CSU space and utilization reporting requirements. This position ensures coordination and collaboration between the FPDC unit and all other departments within FPDC and throughout the campus to effectively and efficiently allocate and secure the space resources required by university programs and activities. The position directs all projects and programs within the FPCP Space Management unit and allocates staff time and resources to meet university campus space management goals. The incumbent works closely with the campus community, senior administration and the Office of the Chancellor in the performance of those responsibilities. The incumbent is responsible for preparing CSU reports, permits, studies and California Environmental Quality Act (CEQA) compliance documents.
Administer and interpret policies, procedures and guidelines for preparation and development of the annual capital improvement programs and projects.
Prepare proposals for new and renovated facilities and determine space entitlements. Coordinate and develop Capital Outlay Budget Change Proposals (COBCP).
Assist in coordination and preparation of the annual five-year state and non-state improvement plans.
Develop project and budget schedules.
Coordinate facilities capital outlay program with the Office of the Chancellor and inform the deans, senior administrators and users about capital outlay process and criteria.
Responsible for assuring that projects are in compliance with the long-range campus master plan.
Coordinate and prepare master plan changes with the Chancellor's Office.
Oversee the university's compliance with CEQA, direct the required environmental consultants and provide necessary studies, coordinate with the Chancellor's Office and secure approval of the projects.
Oversee the updating and maintaining of the SFDB by auditing existing conditions, tracking space changes, and managing space data to the system database.
Calculate current and future project space utilization and entitlements per SUAM and/or industry standards for the colleges.
Oversee the updating and maintaining of the campus Custodial and Farm Acreage Report, by means of auditing the existing conditions and tracking space and acreage changes.
Annually prepare the documentation and submission of the Custodial Report to the Chancellor's Office.
Develop annual campus-wide minor capital outlay (MCO) proposals.
Coordinate development of MCO project justifications and cost estimates.
Oversee the work of consulting professionals engaged in the planning processes.
Bachelor's Degree in Architecture, Planning or related field is required.
Five (5) years of progressively responsible experience in professional facilities management, planning, administration, or management of large, complex-related business or organization.
Licenses, Certificate, Degrees,Credentials:
Possession of (or ability to obtain by date of hire) a valid California Driver's License.
Extensive in-depth knowledge of and ability to apply expertise in facilities management practices and space management policies, standards and procedures of a large, complex-related business or organization, preferably in higher education, including applicable internal policies and procedures and pertinent laws and regulations.
Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on an organization.
Ability to interpret and integrate complex data and information to formulate appropriate courses of action that would have broad and far reaching impact.
Ability to understand and analyze complex problems from a future oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations.
Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects.
Excellent verbal and written communication skills and ability to effectively communicate and influence high-level and diverse contacts inside and outside of the CSU system.
Ability to effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives.
Broad knowledge of supervisory/management theory and practice.
Ability to coach, mentor and support staff. Ability to support and encourage diversity in the work place.
Knowledge of or ability to quickly learn complex organizational and management structures and an ability to adapt to the dynamics of organizational, procedural, technological and policy change.
Ability to read and understand proposals, plans, blueprints, contracts, purchase orders, and specifications for all phases of capital projects.
Ability to interpret, communicate and apply policies and procedures.
Excellent organizational and time management skills with the ability to maintain a high degree of accuracy while setting own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
Strong interpersonal skills and demonstrated ability to use tact, diplomacy and professionalism to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
Excellent computer skills and a demonstrated ability to use a variety of computer applications including word-processing, spreadsheets, databases, online systems, and internet as well as online calendaring and email.
Demonstrated ability to maintain a high degree of confidentiality, including an ability to apply a high level of judgment and discretion on a consistent and continuing basis.
Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
Working knowledge of or ability to quickly learn and apply University infrastructure, policies and procedures.
Must be willing to travel and attend training programs off-site for occasional professional development.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
Additional Salary Information: Depends on Qualifications
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, a...s well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.