Stanford University is seeking a full-time Financial Analyst to perform complex finance functions and activities requiring advanced knowledge and application of internal policies, external regulations, precedents, and systems. The Financial Analyst will support the daily business operations of Stanford School of Medicine scientific Service Centers directly under the Deans Office. As such, he/she will work with people of varying authorities and backgrounds (staff, senior management, research scientists) in multiple departments. The successful candidate will be professional, flexible, self-motivated, detailed-oriented, have strong quantitative and analytical abilities, possess strong interpersonal communication skills and be adept at eliciting cooperation without direct authority, and be able to work well with ambiguity and solve problems effectively. This position will report to the Service Center Operations Manager and will be a member of the Controllers group within Fiscal Affairs.
Assist in the month-end close process and perform a variety of regular and recurring accounting functions involving fiscal interpretation and analysis, profit and loss and balance sheet reconciliations, and reviews of multiple accounts and transactions.
Prepare and reconcile monthly Service Center invoices using iLab Solutions (Service Center software management system) to ensure the monthly billing cycle is accurate, timely, and all processes are well documented. Communicate with customers regarding any billing, pricing, receivables, or related issues. Provide training and guidance to SoM users of iLab to help identify and resolve any billing issues.
Construct and assemble data for budgeting and decision making; develop conclusions, and present high level summary of recommendations. Develop budget, forecasting, and analyses to be used by internal management for key activities or decision making. Participate in the preparation of Service Center budgets, forecasts, and government rate packages.
Compile, monitor, and report on Service Center capital debt budget.
Assist in the start-up of any new Service Center business operations.
Assist in preparation of, monitoring, and performance reporting for the Senior Associate Dean (SAD) for Research Operating and Med School Project (MSP) Budgets and the Budget for Service Centers directly overseen by the SAD.
Identify, prioritize, and resolve financial issues; probe beyond stated situations; identify underlying issues, and recognize exceptions. Participate in developing solutions that may require policy changes or the development of new processes; maintain broader organizational perspective in decision making.
Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. Manage compliance program for area of responsibility, and create complex compliance reports.
Assist in special projects as needed.
Stanford University School of Medicine, located in the heart of Silicon Valley, was founded in 1858 with a mission to be the premier research-intensive medical school that improves health through leadership, diversity, and a collaborative approach to discovery and innovation in research, education, and patient care.
With more than 1,900 faculty, each providing a unique mix of research, education, and patient care effort, organized in 28 academic departments and 9 interdisciplinary institutes and centers, supported by more than 3,500 staff, educating 3,000 students, postdoctoral fellows, clinical residents/fellows, and trainees, and collectively generating about $2.3B in revenues, the School of Medicine is Stanfords largest school and truly a complex organization.
Holistically, the School of Medicine is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of staff, Stanford offers career development programs, competitive pay that keeps pace with market trends, and benefits that increase financial stability and promote healthy, fulfilling lives.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelors degree and four years of relevant experience or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel, including financial modeling design, pivot tables, and graphing.
Demonstrated knowledge of financial systems; internet and computer literacy.
Knowledge of GAAP and Uniform Guidance (replaced A-21, A-110, and A-133 Circulars-Office of Management and Budget).
Strong communication skills, including ability to prepare materials that clearly and effectively communicate information to internal and external audiences and client groups.
Demonstrated project management skills and ability to contribute to or lead part of a multi-functional team.
Understanding of the operations of a research medical school, profit and loss statements, balance sheets, general and cost accounting theory, institutional accounting systems, Service Center operations, federal regulations, financial reporting, budget/forecast development, and fund accounting.
Strong quantitative and analytical skills, especially in a large, heavily regulated environment, as well as significant organizational abilities, independence, and self-motivation.
Knowledge in databases, data extraction methods and report presentation; knowledge of Stanford Universitys Oracle financial systems, and the Universitys iLab Solutions system, including its data structures and methods of report generation.
Excellent written and oral communication, including policy writing and reporting of quantitative data.
Ability to work well with people of varying levels of authority and educational backgrounds in multiple organizations and to elicit cooperation without direct authority in order to enable cooperative problem solving.
Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Routine extended working hours during peak cycles; travel to school/unit sites across university.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.