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General Manager (Contract-Part Time)

Los Olivos Community Services District

Details

Posted: 26-Jan-22

Location: Los Olivos, California

Type: Contract

Preferred Education: 4 Year Degree

Salary: Contract Hourly - Negotiated

INTRODUCTION:

The Los Olivos Community Services District (District) was formed in April of 2018 to design, permit, finance and build a wastewater collection and reclamation project to serve the community of Los Olivos. Located in the beautiful Santa Ynez Valley, the charming, historic town of Los Olivos is a very special scenic and relaxing community.

Los Olivos is noted for its love of the arts, wine tasting opportunities, unique shopping, epicurean restaurants, fun festivals, antiques, recreational landscapes, and friendly residents found throughout the village.

The purpose of the District is to implement a project to improve and protect the groundwater basin by developing a centralized wastewater collection and treatment system in the community of Los Olivos. The District is now in planning and design of a districtwide project to collect and treat effluent. The District formation vote allows for an interim per-parcel tax to fund the District organization for the short term. The District’s immediate priority is to advance the project planning and design sufficiently to complete the Assessment Engineers Report and hold a successful benefit assessment vote to fund the project and District operations over the long-term.

POSITION:

This position requires a highly-motivated, strategic and organized individual who will report directly to the District Board of Directors. The position plans and manages the affairs of the District, implements Board direction and policy,and represents Board policy and programs with local organizations, regulatory community, subconsultants/subcontractors, and the general public and implements the Board adopted Project Description. The position reviews all budget requests and makes recommendations to the Board on final expenditure levels; prioritizes initiatives and resources in consultation with the Board; manages all District management activities and performs all related work, as required.

STRATEGY:

This position is currently filled with a part-time independent contractor general manager (GM). The part-time position is currently for an independent contractor rather than District employee. The scope of work is anticipated to include tasks identified with an “X” in the below Duties and Responsibilities section.

It is anticipated that the District will continue to retain engineering support to assist the General Manager in the technical oversight and implementation functions as required and approved by the Board.

SUMMARY:

Responsible for the administrative, operations, and financial activities of the District including:

·         Represent the Board's policies and programs with elected bodies, regulatory bodies, contractors, employees, community organizations, and the general public

·         Provide administrative functions for the Board such as preparing and posting meeting agendas and preparing supporting Board materials and minutes of each Board meeting; communicate with Board members, District Counsel and regulatory agencies on items as appropriate, and other Administrative duties as directed

·         Manage the District budget; review budget requests and make recommendations to the Board on final expenditure levels

·         Develop District assessment documents for the County to ensure revenues of the District are collected and available for expenditure; liaise with County regarding invoice payment and management of District revenues

·         Responsible for development, maintenance, implementation and improvement of District plans, facilities, and services.

SUPERVISION:

Under administrative direction of the Board of Directors. Direct supervision to department heads and contractors, excluding District Counsel.

DUTIES AND RESPONSIBILITIES:

Include, but not limited to the following:

Manage day-to-day operations of the District.

In consultation with District Counsel, develop District policies and procedures and initiate the District’s code of ordinances/resolutions

Assist Board in developing and implementing project goals and develop 2–5-year project goals.

Coordinate and prepare the agenda for Board of Directors' meetings.

Facilitate and set up additional Board training if needed (Brown Act, AB 1234, Sexual Harassment Prevention, Policy and Procedure Development, Simplified Roberts Rules of Order, Prevailing Wage requirements, State Contract Code, as applicable, etc.,)

Assist with ad hoc and sub-committee development and management.

Administer the fiscal affairs of the District, including, but not limited to:

Preparation of the District’s annual budget for review and adoption by the District Board
Controlling and reporting on expenditures authorized in the budget
Preparing various cost studies regarding District expenses and sewer service charges, if needed
Supporting the County with charging assessments and taxes
Overseeing preparations for bids and specifications for capital expenditures
Make recommendations to the Board on final expenditure levels
Reviews and approves purchase order and budget requests

Take and work action items and deliverables as directed by the Board

Coordination of assessments with County

Maintain media and public relations

Coordinate with District’s Counsel, as needed

Negotiate leases, agreements, and contracts

Support the Board with oversight of legal counsel, including District Counsel;

Represent the Board with community representatives, subcontractors/consultants and other government agencies

Provide advice and consultation on the development and operation of District services, functions, and policies

Assist Board in implementing a consistent and transparent public engagement and stakeholder process.

Assist with reports and presentations to the County, district residents, and stakeholders.

Conduct special studies and surveys to determine effectiveness of District programs and services as appropriate; maintain continuous awareness of administrative practices and recommend changes to increase the efficiency and economy of District operations and services.

Meet with the public to communicate information regarding District opportunities, regulations and policies.

Oversee the development and administration of capital improvement budgets and plans.

Coordinate District engineering functions; confers with developers and contractors as necessary; serves as District representative with other public agencies.

Assist Board in Selecting and adopt District Engineering Standards. (Suggest using County of Santa Barbara Design Standards and County Standard Details).

Annual updates to the District Engineer’s Report, assessment evaluation and implementation of indexed increases.

Outline project phases and implementation requirements and strategy (environmental compliance & permitting, mapping and survey, engineering, contracting methods, etc.)

Assist Board in developing project budgets.

Develop “Requests for Proposals” and implement competitive consultant selection process (Environmental, General Engineering, and Engineering Specialties as needed.)

Assure cost-effective management of subcontractors & consultants.

Develop capital project maintenance goals and plan, in anticipation of maintenance of new facilities (who, how, how much?).

Assist Board in advertising and award of contracts.

Arrange for consultant services as authorized by the Board and oversee their work.

Assist Board in Project Management Through Construction.

Serves as chief executive officer for the District; sets vision and implements long range Board established goals for District;

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Ability to plan, organize, direct, communicate, coordinate, and supervise the functions and activities of the organization to achieve efficient operations and meet service goals.

Exercise leadership, authority, and management tactfully and effectively.

Prepare and administer District budgeting and fiscal control processes.

Collect and analyze data on a variety of topics, including other utility billing rates.

Effectively organize and carry out public and media relations.

Coordinate the preparation of Board agendas.

Effectively represent and implement District policies, programs, and services with, contractors, representatives of other agencies, and the public.

Establish and maintain cooperative working relationships.

Provide advice and consultation to the Board of Directors on the development of ordinances, regulations, policies, and programs.

E Oversee the development and improvement of District facilities and services.

EDUCATION AND/OR EXPERIENCE:

Minimum Education: Undergraduate degree from an accredited four (4) year college or university with a major in Business Administration, Public Administration, Engineering or a closely related field.

Five (5) years of broad and extensive work experience in a management or administrative position in a private or public utility agency. Background should include responsibility for formulation and implementation of programs, budgets and administrative operations. Principles and practices of public administration, including administrative analysis, fiscal planning and control, and policy and program development.

Background with principles and practices of management, organization, personnel administration, supervision, training, and performance evaluation and staff development, including and understanding the importance of authority, responsibility, accountability, motivation and delegation.

Additional background experience with principles and practices of public administration, including administrative analysis, fiscal planning and control, and policy and program development.

LICENSE AND/OR CERTIFICATES:

Possession of the category of California Driver's license required by the State Department of Motor Vehicles to perform the essential duties of the position.

Continued maintenance of a valid driver's license, insurability, and compliance with established vehicle operation standards are a condition of continuing employment.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk, stoop, kneel, or crouch.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

APPLICATION PROCESS AND COMMENTS:

The District is seeking a contract, permanent, part time General Manager. The General Manager will not be an employee of the District.

Please submit a cover letter and resume. You may be contacted for an interview. Resumes will be accepted until the position is filled.

Consideration will be made to any applicant residing within 90-minute drive of Los Olivos.

Appointments to this position are made in accordance with California Government Code section 61240(a).

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About Los Olivos Community Services District

The Los Olivos Community Services District (District) was formed in April of 2018 to serve the community of Los Olivos. Located in the beautiful Santa Ynez Valley, the charming, historic town of Los Olivos is a very special scenic and relaxing community. Los Olivos is noted for its love of the arts, wine tasting opportunities, unique shopping, epicurean restaurants, fun festivals, antiques, recreational landscapes, and friendly residents found throughout the village. The purpose of the District is to implement a project to improve and protect the groundwater basin by developing a centralized wastewater collection and treatment system in the community of Los Olivos. The District is now in planning and design of a Phase 1 project to collect and treat effluent in the Commercial Zone. The District formation vote allows for an interim per-parcel tax to fund the District organization for the short term. The District’s immediate priority is to advance the project planning and design sufficiently to complete the Assessment Engineer’s Report and hold a successful benefit assessment vote to fund the project and District operations over the long-term.

Connections working at Los Olivos Community Services District

https://careers.cbia.org/jobs/16188421/general-manager-contract-part-time

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INTRODUCTION:

POSITION:

SUMMARY:

DUTIES AND RESPONSIBILITIES:

QUALIFICATION REQUIREMENTS:

EDUCATION AND/OR EXPERIENCE:

LICENSE AND/OR CERTIFICATES:

PHYSICAL DEMANDS:

WORK ENVIRONMENT:

APPLICATION PROCESS AND COMMENTS:

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