Employment Services Specialist (Confidential Administrative Support II), Temporary
Sonoma State University
January 24, 2018
Rohnert Park, California
Employment Services Specialist (Confidential Administrative Support II), Temporary
Job ID: 104528 Location: Sonoma State University (Rohnert Park, CA) Full/Part Time: Full Time Regular/Temporary: Temporary
Department Name Employment Services, Human Resources
Salary and Benefits The salary range for this position is $4,233 to $9,237 a month. Starting salary placement depends on qualifications, experience and salary budget, and will not exceed $5,117 a month.
This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.
A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources.
Application Deadline First review of applications will be at 8 am on February 6, 2018. Applications received on or after the first review date may not be considered.
Conditions of Employment This is a full time, temporary, exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date.
Responsibilities Reporting to and under general direction of the Employment Services Manager, with additional lead work direction from the Director of Employment Services, the Employment Services Specialist is responsible for providing confidential administrative services to managers and employees in a variety of functional areas within Employment Services, including but not limited to recruiting, workforce planning, classification and compensation. This position in an integral part of the Employment Services team and may also assist with student employment, volunteers, personnel file maintenance, staff recognition, training/development and other Human Resources department projects and programs.
This position has been designated as 'confidential' in accordance with the provisions of the Higher Education Employee-Employee Relations Act (HEERA). This position is responsible for supporting management in development and presentation of issues and positions with respect to meeting and conferring with exclusive bargaining representatives on campus, and has regular access to such confidential information regarding management positions and responses.
Major duties of the position include, but are not limited to, the following: - With limited supervision, provide customer service to managers and employees regarding employment related transactions, including recruitment, position description review, workforce needs analysis, classification and compensation review. - Understand and communicate various classification and compensation standards to managers and employees at the time of recruitment, in-range progression, etc. - Analyze job descriptions and staff requisitions for content and cross-referencing to CSU standards, communicating with the hiring manager and/or department regarding variances or HR recommendations. - Work closely with the Employment Services team to assist with monitoring end dates of temporary appointments and reviewing concurrent appointments. - Review documents and letters regarding employment transactions and changes, creating reports from the HRIS on employment, salary and/or benefits data. - Prepare and coordinate the preparation of employment reports and/or compliance matters. - Participate in the development and communication of Employment Services policies and procedures, encouraging effective and efficient processes as well as continuous process improvement. - Assist with the implementation of any new recruitment/staffing/class/comp regulations or departmental solutions, frequently analyzing complex requirements affecting multiple work areas and satisfy all operational goals while maintaining sound fiscal integrity and compliance. - Provide advice and suggestions to managers and employees on employment status issues, and help educate campus community of state/federal employment laws, practices, regulations and procedures along with their applicability to CSU/SSU and California State requirements - Support and participate in PeopleSoft training, testing and upgrades. - Assist department in carrying out various human resources programs and procedures, which may include high-level administrative or project management support on occasion.
Performs other secondary duties as assigned.
Duties take place mostly in an office setting located at Sonoma State University. The normal work schedule is Monday through Friday aligned with regular campus hours. Your specific start time is determined by your Appropriate Administrator. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. Evening and weekend hours may be required and will be specified only to meet operational needs. You must maintain regular and acceptable attendance at such levels as is determined by your Appropriate Administrator. The position will also require occasional travel, by automobile or airplane, and overnight stays away from campus.
Qualifications A bachelor's degree in from an accredited institution in Business Administration, Public Administration, Human Resources or related field and at least four years of increasingly responsible experience in a Human Resources office is required. Professional HR Certification and/or master's degree and experience within the public sector and/or higher education is highly preferred. The incumbent must demonstrate proven customer services skills to be successful in a diverse, at times demanding, work environment. The incumbent should possess thorough knowledge of HR concepts, practices, and procedures and have sufficient experience and judgment to be able to plan and accomplish goals. Ability to write and edit job descriptions; prepare clear, concise and analytic reports and recommendations; conduct position reviews and make sound determinations; research and analyze salary data to benchmark positions; discern essential staffing needs to make recommendations within the framework of department, division, and university priorities and resources; apply sound judgment and consultative skills in the development or assessment of solutions; resolve emotionally charged situations diplomacy; work in a fast-paced team environment providing services and effectively navigate the complex dynamics of human interactions in the workplace. This position requires solid computer skills, including, but not limited to, advanced experience with Microsoft Office (Word, Excel, PowerPoint, and Outlook), and the ability to use the internet as a research tool. The ability to quickly learn new software programs is required. PeopleSoft HCM and social media experience strongly preferred. Any equivalent combination thereof of education and professional experience to perform the duties of the position as described above will be considered. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and possess the knowledge, skills, and abilities indicated below. - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, and percent - Outstanding interpersonal skills to handle sensitive and confidential situations and documentation, including the ability to receive constructive feedback and work cooperatively in group situations and work actively to resolve conflicts - Excellent customer service skills, including ability to establish and maintain effective working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents - Demonstrated written and oral communication skills, including a basic foundation of English grammar, spelling and punctuation, to communicate effectively with stakeholders at varying levels within and external to the University - Ability to learn and coordinate many different administrative tasks, determine relative importance of each, set deadlines, complete tasks/projects accordingly in a timely and effective fashion, and perform follow up as needed - Ability to work independently with little or no supervision; make independent decisions and exercise sound judgment, use discretion and initiative in performing complex work; and maintain working relationships with faculty, staff and students - Ability to complete complex assignments independently and with general direction, operate in a confidential, professional, fast-paced environment, and work as a member of a team - Ability to perform multiple duties simultaneously in an environment that is characterized by frequent interruptions, requests, and distractions - Ability to effectively present information and respond to questions from campus community and/or the general public - Ability to understand and explain complex procedures - Ability to maintain confidentiality and apply discretion as appropriate - Ability to complete work with a high level of accuracy and attention to detail - Ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties - Ability to be at computer for up to six hours per day - Ability to occasionally reach with hands and arms; climb or balance; stoop and kneel, and lift weights of up to 15 pounds
Qualification Note Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire.
Application Process Click the 'Apply Now' to apply to this position. Materials submitted with your application will not be returned. The ADA Coordinator is available, at 707/664-2664, to assist individuals with disabilities in need of accommodation during the hiring process.
Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters). In your cover letter, please share what you think are the two most important things for a recruiter to consider when engaging with parties who are interested in a position? 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
Mandated Reporting: This position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.
Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.
Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html.
Contact Information Sonoma State University Human Resources Main (707) 664-3100 Fax (707) 664-3196 1801 East Cotati Avenue Rohnert Park, CA 94928 firstname.lastname@example.org
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Located in California's premier wine country one hour north of San Francisco, Sonoma State is a small campus with big ideas. With a tradition of promoting intellectual and personal growth, leadership opportunities and technological proficiency, SSU offers its students a friendly, safe and informal atmosphere on a beautiful campus setting. Currently, campus housing accommodates students in both apartment and residential suite style facilities. While SSU generally accepts all qualified students who apply from high schools in its service area, 80 percent of the freshmen and 55 percent of the junior transfer students come from outside the North Bay region. With almost half of its student body living on campus, it is one of the most residential campuses within the system.