Organizational Area: Chief Financial Officer-Capital Assets, Strategies and Finance
Location: Oakland, CA
Posting Salary: Commensurate with Experience
Position Summary: The Design and Construction Analyst supports various services and programs within the Capital Assets Strategies and Finance department (CAS&F). Programs include, but aren't limited to, the Capital Programs Institute (CPI), Construction Review Board (CRB), Capital Projects, and the University's Facilities Manual that addresses many UC policies in regards to design, construction, capital planning, and facilities operations. CPI is an collaborative training and professional development program, and open forum format serving the many systemwide UC professionals responsible for planning, executing, and maintaining the University's built environment. CPI events consist of workshops, mini-conferences, meetings, and professional training events which support design, construction, project management and planning staff at UC Campuses. The incumbent facilitates the University's various campus capital programs with best practices, guidelines, policy, and laws, and acts as the an essential team member of CPI.
The Design and Construction Analyst performs under the direction of the Director of Construction Services and must be creative, intuitive, organized, and demonstrate strong customer service. Under the general direction, the position also supports the Construction Review Board hearings and assemblies. The incumbent may also support the implementation of the University's planning and design policies and procedures.
In addition to taking an active role in improving the services the department provides, responsibilities include document control and development, updating program budgets, and supporting special initiatives associated with University design and construction laws, policies, and guidelines, including maintaining the Facilities Manual, and equivalent tasks as assigned.
Special Conditions of Employment: Overtime Travel
Other Special Conditions of Employment: Successful completion of a background check is required for this critical position.
Job Close Date:
Duty 1: Act as a source of timely, reliable information to campuses and facilities; provide accurate answers and solutions concerning the information represented in the UC Facilities Manual and associated programs. Assist in supporting the needs of the University's campus capital programs and facilities community with respect to policy, guidelines, implementation, training, and instruction. The campus community includes professionals in capital planning, physical and environmental planning, finance, design, construction, real estate, facilities management and operations, and other related disciplines.
Assist in creating and updating systemwide design and construction forms and contracts, and supporting documentation including the Facilities Manual and the unit's website. Promulgate revisions to the policy infrastructure as prompted by changes in law, best practices, and Regents' direction.
Maintain data within Sharepoint and UCOP's office website or equivalent software tools as needed. Function:Policy Support & Campus Advice Percent: 30
Duty 2: Assist in researching the training needs of the University's campus capital programs and facilities community with respect to policy, guidelines, and process.
Assist and support the Capital Programs Institute (CPI). CPI is an collaborative training and professional development program, and open forum serving the many systemwide UC professionals responsible for planning, design, construction and maintenance of the newest and latest University projects. CPI events consist of workshops, mini-conferences, meetings, and professional training support. CPI is the prime tool to inform and educate University personnel on changes and updates to policy, laws, and guidelines. Develop database of potential registrants and participants. Promote programs across UC system, and to outside entities as appropriate. Function:Systemwide Professional Development Support Percent: 30
Duty 3: Provide proactive support for programs and initiatives to further the goals and mission of the Capital Assets Strategies & Finance department as assigned by supervisor.
Incumbent may also support the implementation of University planning and design policies and procedures. This could include coordination support for 1) the delegated process for streamlined review of capital projects and 2) the Regents process that would involve the review of materials submitted by campuses in support of requested approvals.
Incumbent is required to develop a broad knowledge base on issues and interests to constituents, serving a wide population of UC staff from all campuses in a variety of specialty areas. Incumbent must be able to handle a broad range of assignments independently. Function:Design & Construction Program Support Percent: 25
Duty 4: Identify issues of broad importance to all UC locations and facilities staff. On behalf of campuses, assist the department with coordinating and interfacing with key University departments with regard to policy and practices: Office of General Counsel, Risk Services, Purchasing, Energy and Sustainability, including other units within the CFO division.
Serve as a liaison to campus contract administrators and project managers and other staff as necessary. Conduct surveys, note trends, and stay current with campus design and construction issues. Function:University Internal Business Community Outreach Percent: 10
Duty 5: Coordinate hearings and assemblies of the Construction Review Board (CRB) interfacing with hearing officers and campus contracts professionals.
Prepare re-charges and professional contract agreements to maintain fluid CRB operations and resolutions.
Other Duties as required Function:Additional Duties Percent: 5
Job Requirements Bachelor's degree in construction management, planning, design, law, public policy, or related area.
At least 3 years of relevant work experience.
An equivalent combination of education, experience, and training will be considered. Required
Excellent skills in Microsoft Word, PowerPoint, and Excel.
Acumen for learning new computer programs for collecting, organizing, and processing data.
Experience doing research on the internet.
Must possess excellent telephone communication skills and customer relations.
Demonstrated team building and facilitation skills. Required
Proficient analytical, organizational and problem recognition/avoidance/resolution skills. Required
Proven written, verbal, and interpersonal communication skills. Required
Demonstrated understanding of contract documents related to the public agencies.
Strong software skills, flexibility, adaptability, and an earnest desire to learn are essential. Experience in the architectural, engineering, construction, law, or related field is desired. Preferred
Working knowledge of University organization, including its infrastructure, rules, regulations, policies and short and long range strategic building plans. Preferred
Experience in organizing and running large group events. Preferred
Experience with SharePoint, survey tools, data collection and organization, and analysis Preferred
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The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
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About University of California Office of the President
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