Project Manager, Operations California College of the Arts
The Project Manager, Operations provides project management for the Operations Division. The incumbent manages project activities in support of operational, strategic, and campus planning objectives. They coordinate within the Operations division (Facilities, Operations, Shops, Public Safety), and with other divisions such as Educational Technology Services, Academic Affairs, Student Affairs, Campus Planning and other staff departments to ensure the consistent delivery of projects to build and maintain a high quality working, teaching, learning, and housing environment in College facilities. This position will have a primary focus on the projects entailing integration of campus unification initiatives into the college's operational function.
Leadership & Administration - 30%
Provides operational oversight of the Project Management function of the Operations Division. Works with the AVP Operations to continually assesses department operations for opportunities for continued professionalization and process improvement.
In coordination with ETS PM team, provides leadership across the Operations Division to build and maintain a professional, consistent, client centered Project Management function.
Works with Directors within the division to establish baseline objectives to ensure consistent, high quality projects.
Contributes to the development of and administers project budgets for assigned projects. Administers procurement and contracting processes in coordination with Operations management team.
Assists the AVP Operations with development and execution of project plans, and applies sound project management processes and methods to effectively and efficiently manage multi-faceted and complex college projects.
Contributes to Division objectives and campus planning initiatives.
Project & Construction Management - 70%
Manages and Coordinates activities of designated strategic, campus planning, capital renewal, and preventative and deferred maintenance projects. Creates and executes project plans and manages all day-to-day operational aspects of a project and scope.
In coordination with Directors, provides leadership and builds project management capacity within the Operations Division.
As assigned, leads small to medium-sized projects and provides support to AVP Operations on large projects.
Collaborates with project teams to define project scope, schedule, and budget.
Move projects from an idea to execution through the four phases of project management: planning, build-up, implementation, and closeout. Serve as principal point of contact for project team members, stakeholders, and external partners. Define, assign, and track project-related tasks for individuals and track deliverables.
Drafts contract, RFP and RFQ documentation and reviews contractor proposals and submittals.
Establishes work plan and manages contractors, sub-contractors, and internal resources.
Manages project communications, defines deliverables, prepares project updates, and drafts status reports for stakeholders and ensures project teams are regularly updated on project status and changes to project scope are communicated to all stakeholders as necessary from students to senior leadership.
Works with and leads cross-functional teams to achieve project objectives on schedule and on budget, including professional services and contractors.
Coordinates the review of mechanical, electrical, plumbing, life safety, security, technology, and data contractor work in reference to project planning and specifications.
Performs additional duties as required.
The position does not have employee supervisory responsibilities.
Location San Francisco
Additional Locations Oakland
Application Instructions Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.
Application Deadline For staff positions, screening begins immediately and continues until the position is filled.
EEO Statement As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.
We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.
California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.
Questions? Please address any questions to firstname.lastname@example.org.
Founded in 1907, California College of the Arts (CCA) is an independent art college with 21 undergraduate programs in architecture, design, fine arts, visual studies, and writing. The college also has graduate programs in architecture, comics, curatorial practice, design, design strategy, film, fine arts, visual and critical studies, and writing. Through these programs, the college has created a dynamic and interdisciplinary environment. Diverse cultural perspectives enrich the CCA community and the college believes that continuing to expand the horizons of the students and faculty is essential to achieving its educational objectives. With campuses in Oakland and San Francisco, CCA currently enrolls 1,950 full-time students.