The Assistant Director will reside within the Career Services function of the Soll Center for Student Opportunity. Within this open-concept environment, the Assistant Director will be responsible for engaging with all first year and transfer students at CMC, introducing them to resources and leading all exploration programming core to their early experience. As such, the Assistant Director will provide personal and professional guidance, through career related activities, group and one-on-one counseling, and networking. This position reports to the Director of Student Opportunities.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES:
In collaboration with other Career Services staff, plan and implement a freshman open house to welcome incoming students and familiarize them with Career Services platforms and services.
Working with the Dean of Students, reconvene the WOA (Welcome Orientation Adventures) groups utilizing the First Year Guides each October and November to review key questions common to first year students. Within these small group meetings, assist students in discovering available resources and focusing on 2-3 core deliverables in their first year.
Lead a winter and summer job shadow program, with approximately 250 (and growing) one-day observation opportunities. Market the value and experience to all first-year students and other students who might benefit from the experience.
In coordination with the Executive Director for Scholar Communities, present workshops and other support structures to the Scholar Community cohorts, with an emphasis on utilizing their summer experiential funds and taking advantage of other resources available through the Soll Center for Student Opportunity.
In coordination with the Assistant Director of Sponsored Internships & Experiences (SIE), advise first year students, including Scholar Community students, on how summer experiential funding can be applied, clarifying the nuances and confusing aspects of overlapping programs. Serve on various selection committees for SIE funding sources.
Manage outreach to first year students, encouraging them to complete their Handshake profiles and use the VMock platform for resume reviews, introducing them to the interest cluster model and referring them to relevant Career Coaches when applicable. Utilize a coaching methodology, to include appreciative inquiry and other student-focused measures.
Conceptualize, implement, conduct, and evaluate programs, workshops, seminars and other presentations for students in key areas related to their personal and professional development. Routinely share the results of these programs in an effort to promote the use of best practices and efficient coordination of all student-focused programming.
Participate in various committees and work collaboratively with all members of the Soll Center for Student Opportunity.
Effectively train and utilize student workers in assisting in counseling needs, outreach, and resume/cover letter preparation.
Respond to internal and external inquiries regarding career services programs and activities.
Interact with diverse groups and individuals, both internally and externally, in the conceptualization, design, and implementation of programming and other internal office assignments, to possibly include publications, communications, events, or other needs.
May supervise student employees.
Other duties as assigned.
Performs other essential duties and tasks specific to the position.
OTHER ESSENTIAL FUNCTIONS: Performs other essential duties and tasks specific to the position and as many be assigned from time to time. Additionally, other essential functions include:
Ability to take and follow directions.
Ability to work cooperatively with others.
Ability to receive and respond appropriately to constructive criticism.
Ability to display a positive attitude.
Ability to multitask.
REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.
Demonstrate effective, accurate and clear communication with excellent interpersonal, verbal, written, reading, phone, and customer service skills.
Customer service oriented; respect for the abilities and accomplishments of elite liberal arts students, while retaining the ability to pushback.
Demonstrated ability to work with diverse groups and constituents including students, alumni, faculty, administrators, parents and employers required.
Demonstrate Leadership skills to supervise, facilitate, motivate and inspire a highly diverse group of student employees.
Familiarity with career counseling methods that are effective with students at a highly selective, liberal arts environment, to include the use of assessment instruments experts, mock interviews, and relationship building, highly desired.
Computer proficiency and demonstrated experience in the use of technology in career planning and career services operations is desired.
Proficiently with Microsoft Office software (such as Word, Excel, Outlook) and associated professional software such as Handshake. Use assigned technology/devices/equipment to achieve annual goals and maintain confidentiality. Handle all activities and highly confidential information with patience, discretion, good judgment, courtesy and tact while working with people from a wide variety of backgrounds.
Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity and ethics, in support of the College’s strategic vision and the division’s/department’s annual goals.
Use exceptional/strong organizational and time management skills to complete work with accuracy and a keen attention to detail.
EDUCATION: A bachelor’s degree is required, preferably in Liberal Arts or similar Academic Institution.
EXPERIENCE: Must have a minimum three years of proven work experience from a Liberal Arts institution working with first year students with increasing responsibility. May consider experience from an Admissions background.
LICENSES: A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required.
REQUIRED HOURS: The regular hours for this full time position are 8:00 a.m. to 5:00 p.m., Monday – Friday. Holiday, weekend and evening work hours will be required. Travel may be required. Regular hours may vary due to needs of the College or division. This is a 12 month position.
CLASSIFICATION AND STATUS: This is a regular, full-time, exempt position.
This is a benefits-eligible position.
IPEDS Category Job Code: 21-0000 Community and Social Service Occupations
PHYSICAL REQUIREMENTS: Light (up to 20 Lbs.)
SUPERVISORY RESPONSIBILITY: May supervise student employees.
GROOMING AND APPEARANCE: The Claremont Colleges seek to maintain a neat and professional image at all times.
BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.
ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).
DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.
Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law. Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490. All applicants must complete and submit an online application to be considered for an open position.
Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.
In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.
An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or firstname.lastname@example.org for assistance.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.