Athletics Academic Advisor/Eligibility Coordinator (Student Services Professional III)
Sonoma State University
June 6, 2018
Rohnert Park, California
Athletics Academic Advisor/Eligibility Coordinator (Student Services Professional III) Sonoma State University
Job ID: 104553
Department Name Undeclared Advising, Student Affairs
Salary and Benefits The anticipated starting salary placement depends on qualifications, experience and salary budget, and will not exceed $4,460 a month.
This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.
A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources.
Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on 06/19/18. Please refer to the Application Process section of this posting for additional details.
Conditions of Employment This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period.
Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with the Seawolf Commitment, our values include respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.
Reporting to and under the general direction of the Senior Director of Student Academic Services, the incumbent performs complex Student Services professional work by providing comprehensive student advising services to lower division student-athletes concerning their academic plans and progress, academic schedules, choice of major in conjunction with monitoring continuing academic eligibility and progress toward degree of student-athletes as outlined by the NCAA. The incumbent will work collaboratively with other Undeclared Advisors, university staff, faculty, administrators, and coaches to support the educational experience of students. The incumbent shall apply a high degree of judgment in order to ensure compliance with NCAA, conference, and institutional rules and regulations.
Major duties of the position include, but are not limited to, the following:
Academic Advising / Eligibility Coordination
Serve as a member of the Athletics Certification Committee, which shall certify on a semester basis that student-athletes are eligible for competition. Specifically, the committee confirms that all student-athletes are meeting NCAA academic eligibility requirements.
Advise all lower division student-athletes regarding general education requirements, appropriate class selection, academic policies and procedures, and campus resources.
Maintain initial and transfer eligibility advising for prospective student-athletes.
Conduct progress-towards-degree eligibility advising for all continuing rostered student-athletes.
Help lower division student-athletes define and develop realistic educational plans.
Provide comprehensive advisement to lower division student-athletes through the various pathways to declare a major when Undeclared.
Coordinate and facilitate Priority Registration program for student-athletes.
Design, plan, and coordinate various student success initiatives to improve student-athlete retention, graduation rates, and general student success.
Work closely with university staff to ensure that lower division student-athlete inquiries are strategically coordinated and addressed in a timely manner, while supporting academic integrity and policies.
Assist lower division student-athletes to develop accountability for their decisions and an understanding of how those decisions impact their success.
Provide drop-in hours during peak advising times for all undeclared students.
Actively participate in Undeclared Advising initiatives and events.
Maintain advising records and confidential student evaluations while using EAB to analyze predictive models of student athletes.
Prepare and perform in-depth analysis of academic data for institutional, conference, and NCAA reports, as well as for assessment purposes. Communicate team and departmental GPA's to the Senior Director of Intercollegiate Athletics each semester and again at the conclusion of the academic year.
Coordinate communication of travel/competition schedules with faculty.
Participate in Freshman Orientation by coordinating the advising of student-athletes, running Get in the Game workshops, and supporting all undeclared students when needed.
Partner with Academic Affairs, the Math Department, the English Department, and the Center for Transfer and Transition Programs on pre-enrollment scheduling of student-athletes.
Identify and recommend tutoring options to student-athletes as needed.
Assist the Kinesiology department in managing enrollment of KIN 300 intercollegiate courses.
Serve on appropriate department, college and/or campus advisory committees.
Provide pre-admissions advising for all prospective student-athletes.
Conduct pre-admissions screening of prospective student athletes' admissions forms.
Coordinate admissions appeals for prospective student-athletes.
Serve as Department of Intercollegiate Athletics liaison to Enrollment Management.
Performs other secondary duties as assigned.
Duties take place primarily in an office setting located at Sonoma State University. When necessary, additional duties may take place outdoors. The normal work schedule is Monday through Friday aligned with regular campus hours. Evening and weekend hours may be required and will be specified only by the supervisor to meet operational needs. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. Your specific start time is determined by your Appropriate Administrator. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. The position may require occasional travel, by automobile and airplane, and the incumbent must be able to work some night and weekend hours with overnight stays.
Qualifications This position requires the equivalent to graduation from a four-year college or university in a related field, including upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. Intermediate proficiency with computers and Microsoft Office (Outlook, Work, Excel) required. Knowledge of databases and student information systems. PeopleSoft preferred.
In addition, the incumbent should possess the following:
Demonstrate multicultural competence through knowledge, skills, and abilities.
General knowledge of the practices, procedures and trends in Student Affairs, Academic Advising, student-athlete academic advising, NCAA bylaws, and eligibility rules, policies, and procedures.
Demonstrated experience and knowledge with programs and resources that support retention and academic success of student-athletes.
Ability to analyze complex situations accurately and adopt effective courses of action.
Demonstrated ability to effectively communicate, both orally and written.
Possess excellent customer service skills.
Ability to be innovative and open to researching and implementing current student-athlete advising best practices.
Possess excellent listening, organizational, analytical, and problem-solving skills in work with academic staff and students.
Must be able to accept constructive feedback and work cooperatively in group situations.
Must have the ability to effectively communicate with all levels within the university, establish, and maintain productive and effective working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents.
Bilingual in English/Spanish highly preferred.
Sonoma State University is committed to fostering and supporting multicultural competence for faculty, staff, students, and administrators.
Qualification Note Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire.
Materials submitted with your application will not be returned. The ADA Coordinator is available, at 707/664-2664, to assist individuals with disabilities in need of accommodation during the hiring process.
Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters)
In your cover letter, please address what you think are the three most important things to consider when providing support to and working with student-athletes.
2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
Mandated Reporting: This position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.
Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.
Located in California's premier wine country one hour north of San Francisco, Sonoma State is a small campus with big ideas. With a tradition of promoting intellectual and personal growth, leadership opportunities and technological proficiency, SSU offers its students a friendly, safe and informal atmosphere on a beautiful campus setting. Currently, campus housing accommodates students in both apartment and residential suite style facilities. While SSU generally accepts all qualified students who apply from high schools in its service area, 80 percent of the freshmen and 55 percent of the junior transfer students come from outside the North Bay region. With almost half of its student body living on campus, it is one of the most residential campuses within the system.