UCSD Layoff from Career Appointment: Apply by 06/14/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
Under the supervision of the Associate Director of Operations in collaboration with the Sr. Director of Resources for the Vice Chancellor of Student Affairs (VCSA), the Facilities Management Specialist (FMS) applies campus policies and procedures to resolve a variety of facility management, renovation, and space planning issues. Works on facilities management problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Responsible for assisting in the development of long-range space planning, and the monitoring of facility development and construction processes to determine facility requirements for new Student Affairs initiatives
Serve as the primary support to Student Affairs in all matters regarding, tenant liaison, property management, renovation & utilization, and space assignment within Student Affairs facilities. Serve as property manager resolving complaints, problems, and requests from building tenants, that may include some or all of the following locations: Che Café, Gymnasium, Price Center (east & west), Student Center (A& B), Student Services Center, & Auxiliary locations.
Develop and maintain efficient systems to monitor building and space utilization, requests for new and/or additional space and priorities for space assignment. Develop tools to report and integrate data associated with space, safety and facilities; analyze information. Conduct needs assessment and make recommendations to Associate Director and VCSA for space needs projections and assignments. Review space utilization plans to ensure compliance with safety guidelines. Work with VCSA units, UCSD campus departments, and external/third-party contractors to coordinate construction and renovation projects from inception through final occupancy. Coordinate tenant relocation and removals. Serve as point of contact for moves, capital improvement projects, other space and building usage issues.
FMS will evaluate and analyze data related to capacity projections, program requirements and facilities to develop options for long-range capital development. Prepare reports for review and approval. Analyze space plans and projects for feasibility. Develop and maintain databases to optimize planning. Represent Student Affairs and participate in deliberations of building advisory, planning and construction oversight committees.
This position is eligible for full: 1) Health/Dental/Vision Insurance; 2) Life Insurance; 3) UC Retirement Plan; 4) Vacation/Holidays; (15 vacation days & 13 paid holidays a year).
Working knowledge of practices and procedures relating to facility maintenance. Experience in long-range space planning, move, add and change (MAC) process for facilities, and in monitoring production and quality of facilities work, setting standards, and assess progress.
Demonstrated experience negotiating required services to be provided by internal constituencies (IT, Real Estate, EH&S, Facilities Management) to ensure appropriate resources for relocation.
Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents. Excellent writing and editing skills. Ability to research information and prepare concise, well organized reports and summaries.
Skills to work under pressure of deadlines in a stressful environment. Skill and flexibility in organizing, establishing, and changing work priorities, often under the pressure of short deadlines.
Active listening, interpersonal communication and problem-solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships.
Working knowledge of practices and procedures of safety and emergency preparedness
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