The Metropolitan Water District of Southern California is a consortium of twenty six cities and water districts that provides drinking water to nearly 19 million people in Southern California. Metropolitan's mission is to provide its service area with adequate and reliable supplies of high quality water to meet current and future needs in an environmentally and economically responsible way. Metropolitan's facilities include the 242-mile Colorado River Aqueduct, five conventional water treatment plants with a combined capacity of 2.3 billion gallons per day, nine surface water reservoirs, 800 miles of pipeline, and 16 hydroelectric power plants. CONTRACTING SERVICES UNIT MANAGER Metropolitan's Contracting Services Unit within the Administrative Services Section has one (1) opening available at its Headquarters Building in downtown Los Angeles for a Contracting Services Unit Manager.
JOB SUMMARY This position is responsible for managing all contracting services for Metropolitan including procurement of materials and nonprofessional services and contracting for professional services. This includes overall responsibility for establishing Metropolitan's purchasing programs and procedures; advertising and solicitation; negotiating and awarding Metropolitan professional service contracts and material and non-professional service purchases; vendor relations; contract administration; asset tracking, inventory management, and optimization; and salvage and investment recovery operations.
This position requires a highly effective manager with strong leadership skills capable of inspiring, motivating, coaching, earning and building trust with a diverse workforce. Must be a solution-oriented, innovative leader with a strong foundation in managing with a positive attitude, resiliency and the ability to constructively deal with organizational and individual challenges in a manner that optimizes staff growth, collaboration, performance and teamwork.
JOB DUTIES 1. Oversees contracting services for Metropolitan professional agreements and materials and non-professional services from development of scope of work and solicitation through complex negotiations, award, and contract development.
3. Manages formal vendor disputes; collaborates with customers to resolve critical purchasing, contracting and inventory management issues; oversees the contract administration function; serves as chief negotiator for certain key Metropolitan solicitations at the request of executive management; and directs market analyses to identify new sources, products, materials, etc.
4. Conducts directly or through subordinate managers' periodic assessments of unit functions to increase cost efficiency and effectiveness; stays current with laws and regulations affecting public purchasing and changing business practices; and recommends their application as necessary to Metropolitan.
5. Researches and evaluates current technology, products, and services related to contract development and administration; directs all reengineering efforts; conducts return on investment studies; presents recommendations to executive management; and implements operational enhancements including management of consultants and acquisition of equipment and systems.
6. Recommends the development and revision of related Metropolitan policies and procedures and the Administrative Code.
7. Oversees purchasing and contracting training including professional and technical agreement training that is mandatory for all agreement administrators.
8. Develops the unit vision, long and intermediate term strategies, and priorities; and develops a business plan that supports the accomplishment of Metropolitan's objectives.
9. Evaluates the performance of the contracting services functions against the unit's defined performance plan, approved budget, and organizational goals and objectives.
10. Develops, reviews, and approves proposed operating procedures and systems; reviews work plans to control costs, balance workloads, anticipate and avoid delays, and meet deadlines; and monitors progress of the business plan and coordinates operational changes.
11. Oversees all staffing plans, personnel actions, and employee relation activities; develops performance measures and ensures they are consistently applied; promotes employee training and development; and responds to complaints and grievances.
12. Oversees the preparation of the annual unit budget; monitors the expenditure activities; approves operating and capital expenditures; and reviews budget variance reports and determines and implements all necessary corrective action.
13. Ensures compliance with local, state, and federal laws, regulations, and requirements; ensures all workplace health and safety policies and procedures are followed; ensures procedures are in place to avoid violations; and implements resulting recommendation from audits. EMPLOYMENT STANDARDS MINIMUM QUALIFICATIONS Education and Experience: Bachelor's degree from an accredited college or university and twelve years of increasingly responsible relevant experience, of which four years must have been in a management or supervisory position; or an advanced degree from an accredited college or university and ten years of increasingly responsible relevant experience, of which four years must have been in a management or supervisory position.
Responsible relevant experience is defined as performing and overseeing procurement/supply chain management practices including administering and developing best in class sourcing strategies and procurement processes for an entity with multi-million dollar spend.
Relevant management or supervisory experience (4 years or more) includes a combination of managing or supervising a team primarily responsible for acquiring goods, materials, supplies, professional/consulting services and general services and/or maintaining warehouse operations and inventory management.
Required Knowledge of: Contract laws; public purchasing and contracting policies and procedures; material management principles and procedures; current business and organizational management theories and practices; public sector personnel practices and regulations; financial and budgeting practices, concepts, and procedures; management and supervisory concepts and techniques; relevant federal, state, and local laws; negotiation techniques; project management; and trends and emerging technologies of contracting, purchasing, and inventory management.
Required Skills and Abilities to: Manage a diverse work force; plan, organize, and review the work of subordinates; facilitate teamwork; mentor, develop, and motivate staff; devise long-term contracting strategies; effectively manage and improve a complex organization-wide purchasing and contracting services; exercise judgment and discretion; effectively analyze complex contracting and organizational issues and problems; communicate orally and in writing on administrative and technical topics; represent Metropolitan to public agencies, special interest groups, and the public; represent Metropolitan in negotiations or development of joint projects with external organizations; establish and maintain collaborative working relationships with all levels within the organization, vendors, contractors, consultants, special interest groups, and the public; and use business standard applications.
CERTIFICATES, LICENSES, AND REGISTRATIONS REQUIREMENTS Valid California Class C Driver License or equivalent from state of residency required at time of application
DESIRABLE QUALIFICATIONS Professional certification in procurement or contracting.
PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands and work environment characteristics described here are representative of those that must be met or may be encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Physical Demands: Light
Work Environment: Primarily an indoor work environment typical of an office setting. The work environment may include some exposure to outside elements. May travel to various sites requiring overnight stay.
Work Schedule: 9/80, Monday through Friday with alternating Fridays off Benefits:
Excellent medical, dental, life, vision
Retirement plans, including pension plan and 401k
Training and advancement opportunities
Excellent working environment
Public transportation reimbursements and van pools
On-site fitness center
Hub of public transportation: Rail, subway, buses and taxis
This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. To receive a copy of the complete job description, please send an email to email@example.com.
The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email firstname.lastname@example.org.