California Polytechnic State University, San Luis Obispo
September 15, 2018
San Luis Obispo, California
Cal Poly, San Luis Obispo
Department: Facilities Planning (127800)
College/Division: Administration and Finance
Salary Range: CSU Salary Range: $3,288 - $6,162 per month (Anticipated Hiring Range $3,288 - $3,617 per month)
Facilities Management and Development (FMD), a unit within the Administration and Finance Division (AFD), is responsible for the planning, construction, operations, maintenance, and repair of university facilities and grounds. FMD consists of five critical and interdependent support departments, including Facilities Planning & Capital Projects; Facilities Customer & Business Services; Facility Services; Energy, Utilities, & Sustainability; and Environmental Health & Safety.
The Facilities Planning & Capital Projects Department (FPCP) provides project planning, architectural design/coordination, construction, and project management services, as well as campus master planning and space management for Cal Poly. The Project/Contract Analyst works independently and is responsible for organizing and executing a wide variety of functions. The incumbent will provide administrative, technical, and analytical to FPCP's project management team (Planners, Projects Managers, and Inspectors) during planning, design, construction, and closeout of minor and major capital projects; building permits, inspections, and code compliance; campus planning, master plan, and project environmental reviews; plan room operations/document control; and space management strategic initiatives and programs.
NOTE: To view the full position description including all the Required Qualifications click here
Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. Check our benefits website for additional information.
Minimum Qualifications (Staff Only):
Education and Experience:
Equivalent to graduation from a four-year college or university. One year of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.
Licenses, Certificates, Degrees, Credentials:
Possession of a valid driver's license or the ability to obtain by date of hire.
Working knowledge of administrative concepts, practices and procedures to research, develop, and evaluate policies and programs.
General knowledge in facilities planning, building design, construction administration and related activities.
General knowledge of building materials, costing procedures and the sequential methods of modern construction and maintenance practices, as well as capital construction project delivery methods.
Working knowledge in reading and understanding proposals, plans, blueprints, process drawings, contracts, purchase orders, and specifications for all phases of construction and building maintenance.
Ability to make independent decisions and exercise sound judgment.
Exceptional oral and written communication skills, and proven ability to effectively communicate information in a clear and understandable manner.
Thorough knowledge of English grammar, spelling and punctuation.
Ability to draft and compose correspondence and standard reports with the ability to build and maintain complex schedules.
Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments and meet fluctuating and time-sensitive deadlines.
Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
Demonstrated skill in providing meticulous follow-through for all assignments. Ability to perform detailed work with a high degree of accuracy and efficiency.
Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
Demonstrated ability to maintain a high degree of confidentiality.
Ability to train and communicate new skills and procedures to staff.
Ability to adapt to the dynamics of organizational, procedural, technological and policy changes.
Working knowledge of or ability to quickly learn University infrastructure, policies, and procedures.
Experience with public works or higher education planning, design or construction projects.
Two years progressively responsible experience to capital planning, building design, construction administration, facilities management, and/or related activities.
Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
Expertise in using standard office software programs with an emphasis on Word, Excel, Outlook, Visio, Project, and PowerPoint.
Working knowledge of Adobe Photoshop, AutoCAD, Acrobat, and Bluebeam.
Knowledge of complex automated financial and facilities management database systems, such as PeopleSoft Financial and FAMIS, including extensive query and reporting capabilities.
Knowledge of project management software systems, such as Planon, Prolog, and GOVmotus.
***THIS POSITION IS OPEN UNTIL FILLED***
Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
Must be able to successfully pass a pre-employment background check
Must be willing to travel and attend training programs off-site for occasional professional development
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.
This position classification has been defined as non-exempt and is subject to overtime provisions of the Fair Labor Standards Act (FLSA).
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly, San Luis Obispo. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Note: Cal Poly cannot deny an applicant a position solely or in part due to a criminal conviction history until it has performed an individualized assessment and linked the relevant conviction history with specific job duties in the position being sought.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
For health and well-being, Cal Poly is a smoke & tobacco-free campus. The university is committed to promoting a healthy environment for all members of our community.
About Us Cal Poly is a nationally ranked, four-year, comprehensive public university. Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco. With a budget of $168.5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members. Cal Poly is part of the 23-campus California State University system.
At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.
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About California Polytechnic State University, San Luis Obispo
Cal Poly is a nationally ranked, four-year, comprehensive public university, with approximately 17,500 undergraduate, 120 post-baccalaureate, and 900 graduate students. The Cal Poly community fosters teaching, scholarship, and service in a learn-by-doing environment where students, staff, and faculty are partners in discovery. Cal Poly has built an exemplary reputation on its learn-by-doing approach to the preparation of undergraduate and graduate students. It is a distinctive learning community offering academically focused students a hands-on educational experience that prepares them for today's scientific and technical world. Cal Poly provides a balanced education in the arts, sciences, and technology, while encouraging cross-disciplinary and co-curricular experiences. U.S. News and World Report has ranked Cal Poly #1 among public master's universities in the western United States for 24 consecutive years. The University values free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. As a campus, we welcome and nurture a rich array of different perspectives, ideas and cultures. We encourage international an...d multi-cultural education in order to prepare students for successful participation and competition in a diverse world and a global workforce. We believe that diversity of our students, faculty, and staff enlivens and enriches Cal Poly’s educational environment.