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Application Review Date
The First Review Date for this job is: Open Until Filled
The Department of Bioengineering (BioE), established in 1998, is the newest Department in the College of Engineering (COE) and is now ranked among the top ten bioengineering programs (#7 undergrad; #4 PhD) programs. Bioengineering is a rapidly growing field at the intersection of engineering, biology, and medicine. Founded on the principle that training in all three will equip students and researchers with unique skills, bioengineering is positioned to make the world a healthier, more sustainable, and more equitable place. The rapid growth of our faculty and student body, together with the 30-plus-year history of our Bioengineering PhD program, has produced a department that is a leader in discovery, innovation, and translation.
BioE is home to 22 core, 9 joint, and 3 adjunct faculty. The Department offers two undergraduate degrees one in bioengineering and the other is a joint bioengineering & materials science engineering degree. BioE also administers the Masters of Engineering (MEng) in Bioengineering, the UCB/UCSF Graduate Group in Bioengineering and the Masters of Translational Medicine (MTM). The last two are offered jointly with the Department of Bioengineering and Therapeutic Sciences (BTS) at UCSF. The Graduate Group in Bioengineering, a unique multi-disciplinary doctoral degree program with over 160 faculty from 15 departments in three colleges and two professional schools at Berkeley and 21 departments from all four professional schools at UCSF. The MTM program is a one-year professional degree program that is designed specifically for engineers, scientists, and clinicians who seek to bring innovative treatments and devices into clinical use. There are close to 700 students in the bioengineering undergraduate and graduate degree programs.
The Manager has broad responsibility for all administrative and planning functions for the Department of Bioengineering, and the Joint Graduate Group in Bioengineering. Administrative services include activities in finance and human resources, IT, facilities, and student services. General management includes long and short range strategic planning and directing all activities of the department and associated degree programs through subordinate management staff. Also provides strategic guidance, advising and decision-making in the areas of academic and resource planning, space utilization and expansion, including capital projects, short and long-range policy development, public relations, and program development. In consultation with faculty leadership, defines strategic planning targets for faculty size, enrollment in bioengineering degree programs, curriculum and instructional support. Identifies long-term space needs based on academic and research goals and proposes solutions.
50% Director of Operations - Manages, plans and administers administrative operations or general operations of a school, OR college, OR a large interdisciplinary department within a school OR large or multiple-department, non-academic unit. Administrative services typically includes all or most of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management, recharge administration and/or human resources. The Department Manager provides leadership and management direction for the Department of Bioengineering (BioE), The Berkeley-UCSF Graduate Group in Bioengineering, and related programs. Reporting directly to the Chair, the Manager develops goals and implements plans for administrative, academic, instructional, and research programs. Independently directs all Department operations, exercises discretionary powers to solve managerial and program problems, and is responsible for long-range strategic planning, coordination, organization, staffing and oversight for the following areas:
Financial Planning and Program Development - Translates program needs into financial plans. Evaluates the impact of current and long-range academic plans on financial resources. Develops annual budget requests and institutes systems to monitor and project financial activity. Provides management oversight for instructional programs, including the budget for temporary academic salaries (TAS), and student aid for the two-campus graduate group. Overall responsibility for allocating, optimizing, and expending approximately $7 million in annual appropriations for operations, instruction, faculty start-up, and student aid.
Space and Facilities - Bioengineering faculty currently occupy research space in five different buildings (Stanley Hall, Hearst Memorial Mining Building (HMMB), Donner Lab, Li Ka Shing, and the Energy Biosciences Building (EBB)) spanning the far east and west borders of the Berkeley campus. The MSO manages BioE space allocation and utilization. Works with COE and campus planning staff to identify and acquire experimental space for new faculty recruits. Represents the Department in negotiations involving other units. Provides oversight for new construction, renovations and remodels for bioengineering research laboratories. Accountable for health and safety programming and regulatory compliance for spaces occupied by (but not necessarily assigned to) bioengineering faculty and staff.
Human Resource Administration - Overall responsibility for Department staffing structure and personnel management, including the design of positions, training and development, and the integration of new systems into Department operations. Develops mechanisms for communication, collaboration, and planning between the units for efficient operations. Addresses complex reporting issues associated with the joint campus graduate program. Advises faculty and staff supervisors on campus human resources policy and procedures, labor contracts and departmental policy. Addresses labor relations and employee relations issues of a diverse workforce composed of academic, technical and administrative staff.
Academic and Research Administration -Directs the graduate and undergraduate affairs units, instructional support services, graduate admissions process, and student research and internship programs. Recommends annual enrollment targets for degree programs and courses. Coordinates with Graduate Divisions on two campuses to define and maintain degree, enrollment, and funding requirements for joint graduate group and MTM program. Oversees the operation and maintenance of instructional laboratories, including the acquisition of instructional equipment. Works closely with related research units to provide comprehensive support in an increasingly complex interdisciplinary research environment.
Academic Personnel - Directs academic personnel activities, including the recruitment and retention of ladder rank faculty, appraisals, merits, promotions, and leave actions for tenure track faculty, professors in residence, adjunct faculty, professors in the graduate school, visiting professors, professional research engineers, lecturers, specialists, and postdoctoral fellows. Develops faculty governance policies relative to intercampus program administration. Prepares BioE faculty recruitment proposals and academic planning documents. Participates in discussions with College and campus leadership to define faculty size targets.
Business Services - Plans and coordinates the implementation of administrative policies, procedures, and standards necessary to ensure uniform, effective and appropriate business practices. Oversees accounting, purchasing/receiving, and payroll functions. Ensures continuity of program functions, despite variability of funding sources. Advises faculty on optimum utilization of funds from various sources in order to meet research objectives. Collaborates with campus shared service units, such as the Engineering Research Support Organization (ERSO) and Research Enterprise Services (RES) to coordinate support of BioE research and monitor the contract and grant activities of department faculty.
Information Services and Technology - Conceptualize and guide information technology solutions for administrative operations and Department programs. Examines campus information systems and initiatives in such areas as financial and personnel management, graduate admissions, and space functional use. Assesses their impact on Department operations, and makes organizational adjustments accordingly. Creates department-specific enhancements to streamline operations. Develops databases for the internal management of student programs and financial information with remote user functionality (i.e. UCSF faculty and staff). Ensures that Department website and databases are a strategic resource for communication with students, prospective students, alumni, and other constituencies.
Development and Public Relations - Oversees planning for development, alumni relations, and outreach activities in the Department. Works through the Communications and Marketing Manager to create communications programs to increase awareness and impact of bioengineering department activities in the campus community and external academic, industrial and government groups. Develops strategy to raise the profile and ranking of the Bioengineering Department. Plans fundraising efforts to increase departmental resources.
25% Strategic Planning and Executive Advising -
Drawing on knowledge of several professional and technical fields, and working with Chair and faculty, optimizes the supporting environment for teaching and research programs in bioengineering. The Manager continuously re-evaluates operations to ensure that the infrastructure remains responsive to the changing programmatic agenda. This involves restructuring the instructional support staff to meet the changing needs of the Departments' teaching programs, analyzing and obtaining resources to develop technologically advanced instructional laboratories, recommending changes in curriculum and degree requirements to capitalize on faculty assets, and the articulation of the Departments' goals in web and print media.
Serves as key administrative officer for unit's functional programs, oversees analysis and policy development for issues and processes. Offers analysis and recommendations to the Chair, Vice Chairs, and Executive Committees (Dept. and Graduate Group) in developing short- and long-term plans for academic and research programs. Evaluates impact of related campus and government initiatives on program plans. Prepares responses to college and campus requests for policy development input and requests for information.
Makes decisions on administrative or operational matters and ensures achievement of operation's objectives (operational and budget processes, academic and/or staff FTE, finance, human resources, IT and space planning) that have department-wide impact. Formulates strategies for growth and resource acquisition.
Interacts with higher-level management on controversial situations; may require influencing and persuading other managers in other departments, ORUs, institutes, colleges and/or schools at Berkeley and UCSF.
Formulates, proposes, and implements policies and guidelines to carry out the department's mission for faculty and students and meet evolving strategic goals.
Develops, modifies, and executes campus policies which affect immediate operation(s). Keeps appraised of campus policy changes and anticipates impact on academic and research programs and supporting infrastructure. Makes adjustments as needed to maintain operational continuity.
May interact with higher-level management on matters concerning several functional areas, and/or customers. Works directly with Assistant Deans and Assistant Vice Chancellors on matters relating to policy development, resource acquisition and strategic planning.
15% Managerial Leadership -
Maintains integrity of service unit and department through management and oversight of staff.
Communicates the mission and direction of the Department to staff, building necessary coalitions to affect change. Promotes administrative innovation, quality customer service and respect for diversity, teamwork, collaboration, and open communication. Identifies, defines, plans and implements the administrative activities required to accommodate and support changes in or additions to academic programs and administrative accountability.
10% Coordinates/oversees activities at other UC campus locations or external universities, including the administration of the joint Berkeley-UCSF graduate program in bioengineering with a faculty membership of over 160.
Five to seven years of progressively responsible management experience in a large, decentralized, organization. Knowledge of the organizational environment of higher education and large research universities to understand client priorities, issues, motivations and constraints.
Sophisticated skills in strategy development, strategic thinking, systems planning and change management.
Knowledge of trends and changes in curriculum, research, technological advances in lab development and academic support functions related to the general area of Bioengineering or a related field.
Advanced conflict management, negotiation, and relationship building skills.
Excellent interpersonal skills and leadership abilities to effectively motivate and influence others and develop and maintain high standards of customer service.
Excellent ability to establish metrics for department and employee goals which measure effectiveness of contributions to efficient operations of department.
Excellent project management skills including the capability of managing capital projects.
Expert/Advanced skills to work collaboratively and act persuasively in sensitive situations.
Outstanding analytical skills to compile and report complex data on departmental activities which may differ from centrally stored data. Ability to identify and explain anomalies.
Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
Very strong ability to quickly evaluate complex issues and identify multiple options for resolution.
Bachelors degree in related area and/or equivalent experience/training
*Thorough knowledge of common campus-specific and other computer application programs.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
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