Job Title: Institute Administrator (7376U), Berkeley Law - #26312
Job ID: 26312
Location: Main Campus-Berkeley
Full/Part Time: Full-Time
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date
The First Review Date for this job is: February 7, 2019
UC Berkeley, School of Law is one of the great centers for legal education, ever exploring and pushing new intellectual boundaries while tackling contemporary legal challenges. Berkeley Law is also known for its vibrant and engaged community of students and scholars who are committed to providing leadership and making a difference on problems of local, national, and global importance.
The Berkeley Institute for Jewish Law and Israel Studies was launched in 2011 by a 15-member faculty committee drawn from the faculties of Economics, History, Jewish Studies, Music, Political Science, and Sociology, as well as UC Berkeley Law and the Haas School of Business.
The Institutes' two initiatives - one focused on Jewish law, thought, and identity; the other on the multidisciplinary study of Israel - serve undergraduates, graduate students, and faculty by developing opportunities for research, programming, visiting scholars, colloquia and classes to strengthen academic inquiry and discourse across the Berkeley campus.
Administers all Institute general operations and activities which includes: finance, budget preparation, facilities support, space planning, event support, student services, student hiring, communications, website development and management, etc.
Interfaces with IT to resolve technical problems with telephones and computing resources and to purchase new equipment as needed.
Manages student assistants, including work- study students and student workers.
Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluation of current and proposed services, etc.
Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns.
In particular, provides grant and gift administration support to assure accuracy and compliance in managing requirements and reports to funders.
Assures compliance with reporting requirements within the University including Sponsored Projects Office and other campus entities.
Facilitates communication with funders and sponsors as directed by the Executive Director and Faculty Director.
Coordinates with the law school budget officer who functions as the central unit for ledger management and grants administration for units with external funding.
Prepares and/or assists in the drafting of written and visual materials as follows:
Creates newsletters and appeals for academics, students, sponsors and other constituents.
Creates and maintains listservs and mailing lists by managing a contact database for the Institute.
Serves as a web editor to prepare new content for the Institute website as well as monitoring and tracking the website to maintain accuracy and updated content.
Helps design and implement communications strategies.
Supports and coordinates meeting and event logistics to assure that room reservations, catering, materials preparation, and outreach to appropriate constituents flows smoothly.
Coordinates certain events with the Special Projects and Event Services unit. Assures effective events including recognizing and resolving potential and actual problems in a timely manner using tact, discretion, and political acumen.
Represent the Institute on administrative affairs to UC Berkeley law school and campus departments and student organizations.
Conducts trends analyses and helps develop resulting recommendations to inform unit strategic plans.
May assess and recommend changes to maintain compliance with federal and state requirements and internal operational policies.
Participates in short and long term administrative services operations.
Other duties as assigned.
Proficiency in MS Office Suite, particularly Word and Excel, with ability to easily learn new software, programs and common campus-specific and other computer application programs.
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Solid organizational skills and ability to multi-task with demanding time frames.
Ability to use discretion and maintain all confidentiality.
Ability to use sound judgment in responding to issues and concerns.
Ability to work occasional evening and weekend events.
Ability to take constructive feedback and criticism.
Bachelors degree in related area and/or equivalent experience/training
Experience providing executive level support and analysis in a fast-paced and changing environment.
Experience with web site content management (e.g. WordPress); basic newsletter design/graphics; and social media outlets.
Experience with fundraising.
Experience using financial or budgeting software.
Familiarity with UC policies and procedures. Ability to work under pressure with short turn-around time to effectively oversee and manage the functions and administrative processes of the center within University policies and procedures.
Demonstrated ability to analyze, evaluate, plan, execute and manage projects. Established methods for analyzing, prioritizing, organizing, and completing detailed, complex tasks.
Excellent communication and interpersonal skills to communicate effectively and persuasively with all levels of staff, both verbally and in writing.
Active listening, critical thinking, advising and counseling skills.
Strong skills in short term planning, analysis, problem-solving and customer service. High level of organization and attention to detail and ability to multi-task with demanding time frames.
Flexibility, adaptability to change, and exceptional customer service skills.
Ability to work independently and demonstrated ability to establish and maintain effective working relationships.
Salary & Benefits
This is non-exempt, bi-weekly paid position. Hourly pay will be commensurate with experience, within the range of $25.85-$28.98.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
This is a 3-year Contract Position, with the potential for an additional 1-year extension.
Contract positions that are 1-year or longer in length are eligible for full UC benefits, including, medical, dental, vision, vacation and sick leave accrual, holiday pay and retirement participation.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.