The Orange County Transportation Authority (OCTA), Orange County’s primary transportation agency. It’s our job to develop and deliver transportation solutions to enhance the quality of life and keep Orange County moving. Operating in a 798 square-mile area, we serve more than 3 million residents in 34 cities and unincorporated areas. Our responsibilities extend to all forms of transportation, including bus and paratransit service, Metrolink commuter rail service, planned future rail, including street cars, the 91 Express Lanes Toll Road, freeway, street and road improvement projects, motorist services and regulating taxi operations. OCTA has been recognized for excellence in the public transportation industry by the American Public Transportation Association and has been honored with awards from local and national organizations for our transportation improvements. OCTA’s core values consist of integrity, teamwork, communication customer focus and can-do spirit.
Under general supervision, assigned to complex technology, construction, professional, architectural, or engineering projects, independently administers all phases of procurement process, including planning’ budgeting, and procurement. Confers with project managers to monitor vendor performance and determine and implement changes to contractual terms. Prepares amendments and resolves complex contract performance issues.
This is an exempt position in Salary Grade N: Min $60,320.00 – Mid $74,360.00 – Max $88,379.20 per year. The starting salary will be within this range based on qualifications.
Eligibility list may be established for up to 6 months from the posting date.
This position has an application deadline of Wednesday, April 10, 2019.
This list is intended to indicate the general nature and level of work performed by employees within this classification and is not designed to be interpreted as an exhaustive listing of all tasks required of employees assigned to this job.
Ensures contracts protect agency’s interests and uphold policies and procedures.
Develops understanding of internal customers’ budgeting needs and procedures; provides pricing estimates and procurement strategies for projects. Reviews requisitions for funding availability and account code accuracy.
Assists project managers in developing scopes of work and develops and issues Request for Proposals for complex procurements; determines appropriate procurement methods.
Confers with project managers to prepare presentation materials and conduct pre-proposal/bid conferences and site visits.
Evaluates bids, proposals, and quotations; conducts cost and price analysis; chairs evaluation committee meetings and conducts vendor interviews. Determines consultant/contractor solution recommendations.
Leads negotiations, creates, prepares, and issues contracts for complex procurements.
Confers with project manager to ensure contract compliance and conformance to applicable laws. Reviews and approves invoices for projects.
Prepares complex contract amendments, revisions, terminations, and close-outs. Negotiates settlement of contract disputes.
Interprets and clarifies contract provisions and advises project managers regarding compliance issues.
Administers on-going contracts to ensure consistency with terms and conditions of contract.
Compiles statistics for reports and studies related to procurement activity.
Any combination of education and experience equivalent to a bachelor’s degree in Business or Public Administration or related field with a minimum of approximately three years purchasing experience, preferably in the development and administration of public contracts.
Principles and practices used in the development of contracts, contract administration, contract law, and accounting
Legal language and terminology.
Methods and techniques of negotiation.
Principles of business letter writing and basic report preparation.
Principles and practices of fiscal, statistical, and administrative research and report preparation.
Pertinent federal, state, and local codes, laws, and regulations including contract law and Uniform Commercial Code.
Interpret and apply applicable federal, state, and local laws, codes, and regulations.
Interpret and apply administrative and departmental policies and procedures.
Negotiate contracts and contract changes.
Resolve contractual disputes.
Prepare and compose contracts, change orders, bid documents, and specifications.
Effectively represent the agency to outside individuals and agencies to accomplish the goals and objectives of the unit.
Design and implement administrative communication and reporting systems.
Plan and organize work to meet changing priorities and deadlines.
Answer contract specific questions from executive management and/or Board of Directors.
Working Conditions/Physical Activities:
(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. OCTA provides reasonable accommodation to enable individuals with disabilities to perform the essential functions).
Positions in this class typically require:
Work may be performed in a stressful, fast-paced office environment, depending upon assignment.
Requires ability to understand verbal communication and to respond effectively.
Positions in this class typically require: Reaching, Fingering, Grasping, Feeling, Talking, Hearing, Seeing, and Repetitive Motions in computer use.
Application and Selection Process:
For further information about this exciting career opportunity and to apply online, please visit our website at: https://jobs-octa.icims.com/jobs/2159/contract-administrator/job. We are unable to accept resumes in lieu of an online application. OCTA does not sponsor H1B or other work visas. For additional information, please contact the Employment Office at (714) 560-5600.
The above statements are intended to indicate the general nature and level of work performed by employees within this classification. They are not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities, skills and qualifications required of employees assigned to this job.
Compensation and Benefits:
OCTA offers an attractive compensation and benefits package that includes medical, dental and vision health insurance programs, flex time (may be available), paid sick leave, paid vacation and holidays, short-term and long-term disability, life insurance, flexible spending accounts, retirement, deferred compensation plan, educational reimbursement, excellent in-house training programs, free transportation passes for the employee and dependents, wellness and ergonomic programs, and much more.
OCTA is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, religion, creed, ancestry, national origin, age, gender, pregnancy, gender identity/expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or other legally protected status as established by federal or state law.
Internal Number: 2019-2159
About Orange County Transportation Authority
The Orange County Transportation Authority (OCTA) is the county’s primary transportation agency. OCTA creates, funds and delivers efficient transportation for Orange County. We keep Orange County moving with extensive bus and paratransit service, Metrolink commuter rail service, the 91 Express Lanes Toll Road, motorist services and freeway, street and road improvement projects. OCTA began in in 1991 with the consolidation of seven separate transportation agencies. OCTA is dedicated to its organizational mission and core values. OCTA’s mission is to develop and deliver transportation solutions to enhance quality of life and keep Orange County moving. OCTA’s core values consist of integrity, teamwork, communication, customer focus, and can-do spirit.