San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups.
Initial review of applications will begin on Friday, April 12, 2019. To receive full consideration, apply by Thursday, April 11, 2019. The position will remain open until filled. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice.
For more information on San Diego State University, please click here.
This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
Administrative Support Coordinator – Under general supervision of the Facilities Service Center Manager, performs the full scope of Facilities Services Operations and Service Center activities including initiation, execution, coordination, implementation, and evaluation of the entire work management process.
Objectives – Provides courteous, reliable, and efficient professional services and support to the campus and Facilities Services. Provides prompt response and resolution of emergency work, accurate documentation for all projects under the coordination of Facilities Services, and promotes a continually improving relationship between Facilities Services and campus customers.
Expectations - Proper completion of routine work assignments and performance of additional duties as assigned. Consistent meeting of university needs in a timely and professional manner with increasingly improved skill. Follow-up on every project or task to insure that all items are completed to the satisfaction of the FS Director. Maintains a responsible attendance record and consistently meets deadlines. Builds and maintains internal and external customer satisfaction with the products and services offered by the organization. Seeks customer feedback, is responsive to customers and takes appropriate action for the situation.
Performs work in a manner that supports and facilitates the work of others in Facilities Services and the university community. Maintains a positive and cooperative working relationship with members of the department and campus community by practicing individual dignity, using tact and diplomacy, and always being respectful and civil. Uses respectful communication when dealing with people in all situations and demonstrates restraint, fairness and firmness. Works effectively to understand by carefully listening to understand prior to being understood.
Must be able to effectively communicate and successfully interact with a variety of individuals in a diverse environment at all levels of the organization. Must be able to perform strenuous physical work; utilize mechanical aptitude and motor coordination. Ability to maintain confidentiality and work appropriately within the department hierarchy communicating effectively to resolve problems and proactively resolve conflicts or disagreements in the workplace; make suggestions and ask pertinent questions to facilitate effective communication. Ability to implement safety procedures, resolve problems and improve safety in the workplace. Works to instill in others the importance of workplace safety rules and regulations and takes appropriate actions and addresses those hazards accordingly.
For more information regarding the Facilities Services department, please click here.
Compensation and Benefits
Starting salary upon appointment not expected to exceed $3,047 per month. CSU Classification Salary Range: $2,846 - $4,998 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.
San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Preferred Qualifications and Specialized Skills
Previous experience using a computerized maintenance management system consisting of work orders, preventive maintenance, deferred maintenance and work scheduling for a large complex organization.
Ability to work in an environment with distractions and consistently changing priorities.
Previous experience dispatching in a high volume call center.
Working knowledge of Facilities Services or similar operational environment and understanding of construction and maintenance work scheduling and coordination; familiarity with building trades, associated language, maintenance materials and purchasing practices.
Ability to perform mathematical computations for labor hours, labor rates and material costs on work performed by various trades.
Excellent verbal and written communication skills; ability to use tact and diplomacy while exercising good judgment with individuals at all levels in person, in writing, by telephone and through electronic means.
Must have a high-level proficiency in spreadsheet and word processing applications, such as MS Excel and Word and must have the ability learn all aspects of an automated maintenance management system.
This position requires substantial maturity, highly developed interpersonal and listening skills and the ability to defuse potentially volatile situations in a satisfactory manner.
To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here.
Applicants with disabilities requiring assistance may call (619) 594-1139.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
SDSU is a smoke free campus. For more information, please click here.
SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.
Since it was founded in 1897, San Diego State University has grown to offer bachelor's degrees in 91 areas, master's degrees in 78 areas and doctorates in 22 areas. SDSU's approximately 35,000 students participate in an academic curriculum distinguished by direct contact with faculty and an increasing international emphasis that prepares them for a global future. SDSU's annual economic impact to the state of California is $6.5 billion, according to an impact report done by the California State University in 2010.Of SDSU's 280,000-plus alumni, approximately 60 percent live in San Diego. They comprise more than half the region's engineers, teachers, entrepreneurs and the local workforce for a host of other industries.San Diego State University is a community diverse in race, ethnicity, language, culture, social class, national origin, religious and political belief, age, ability, gender, gender identity and expression, and sexual orientation. As a university committed to learning in all its forms, San Diego State University recognizes the need to attract and retain a critical mass of diverse persons who will advance its goals and ideals.