Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. with occasional evenings and weekends.
Special Requirements: Occasional national and international travel.
First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning April 16, 2019.
Working under the direction of the Assistant Dean of the College of Extended and Global Education (CEGE), the International Programs Specialist is responsible for planning, organizing, and managing the daily operations of self-support programs in the International Extension Programs (IEP) department. The incumbent is responsible for all aspects of program planning and successful implementation involving the development of a broad range of cost-effective self-supporting programs for international audiences, including working professionals and international students. The incumbent must possess the ability and administrative skills to ensure successful operations of IEP programs; plan and implement programs; manage logistics of providing classes; maintain records; develop budgets and analyze costs; make recommendations for improvement of processes and procedures; develop presentations and orientations for program participants; prepare reports, collect and analyze data and make recommendations for program improvements; update IEP web site, promotional materials and activities, as well as contribute to recruitment efforts; represent IEP on campus as well as to the CSUSB to the community and develop working relationships with them and other partners.
Examples of Duties:
Coordinate all quarterly activities including orientation, schedules, registration, organization of grades, printing of progress reports, etc.;
Provides timely and accurate pre-arrival information, develops program outlines, instructor hires, coordinate program logistics and support staff and student assistants to ensure successful program implementation;
Communicate with international partners on program details and ensure accuracy and timely correspondence;
Coordinate set up for special events and ceremonies, coordinate staff for trips and dorm shopping;
Coordinate extra-curricular activities for IEP students;
Ensure accuracy and maintenance and record-keeping of student records;
Serve as a liaison with International Admissions Office, by assisting with the conditional admission processes including applications, required documents, status update, and email correspondence; and coordinating application and registration workshops;
Develop program proposals, associated budgets, and seek out new business opportunities on behalf of IEP;
Provide lead work direction to others; train other staff and student assistants who this position is assigned to lead;
Evaluate programs and their outcomes and recommend improvements;
Make recommendations for improvements for daily operational and procedural matters;
Prepare program reports and conduct program analysis;
Coordinate on-campus housing and Homestay option, including 3-rd party Homestay provider housing option;
Provide instructional support by assisting academic coordinators with class scheduling, maintaining attendance, and issuing attendance letters for immigration;
Serve as a Designated School Official (DSO) for IEP in SEVP;
Update IEP web site, promotional materials and activities, as well as contribute to recruitment efforts;
Serve as a liaison with academic departments and other offices of the campus;
Perform other related duties as assigned.
Education & Experience:
Bachelor's degree or equivalent from an accredited college or university, preferably with courses in Adult Education and Curriculum Planning, Business Administration or other related fields.
Equivalent to two (2) years of experience in planning classes or programs in a specialized field or area, preferably in higher, extended, or adult education.
Must be either a U.S. citizen or a lawful permanent resident of the United States to perform duties as DSO for the U.S. Department of Homeland Security.
Experience in working with SEVIS and handling immigration issues is preferred.
Experience in developing budgets and quotes is desirable.
Experience in developing marketing plans or marketing materials for educational programs is desirable.
Knowledge, Skills & Abilities:
Knowledge of the procedures and practices in educational program and curriculum planning; resources of the campus and the surrounding community; and the processes required to plan and construct academic programs and course outlines.
Excellent oral and written English communication skills.
Proficiency in Microsoft Office Suite programs, such as Word, Excel, PowerPoint, and Outlook.
Experience working with international students.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html.
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096).
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.