ASSOCIATE DIRECTOR, OPERATIONS AND EVENTS MANAGEMENT
Requisition Number: 03024190 Final Filing Date: 07-24-2019 Closing Date: Payroll Title: FAC SUPV 2 Number of Positions: 1 Salary: $5,466.67 - $11,183.33/MO Appointment Type: Career Appointment Description: 100% FTE, Fixed, Monday-Friday, 8am-5pm Overtime Eligible (FLSA): Exempt Union/HEERA Representation: This position is not represented by a collective bargaining unit
Department: STUDENT AFFAIRS RESOURCES - 068003 Department Description: The Division of Student Affairs dedicates itself to advancing the university's mission by providing programs, services and facilities that foster academic success, student development and campus community. Departments within the division ensure opportunities for students to gain experience and develop skills in leadership, teamwork, and social responsibility as they prepare for their future roles in a diverse, dynamic and global society.
The Division encompasses nearly 30 defined departments with operational budgets exceeding $414 million annually. With approximately 2.5 million square feet of assignable space, the division is served by approximately 800 professional staff and approximately 3,000 student employees.
The Department of Student Affairs Resources supports the financial and human resources components of the work of all departments within the Division of Student Affairs.
Location: Davis Allow Applicants to Attach: Resume Cover Letter
Job Summary: Under direction, responsible for management of all facilities associated with the Division of Student Affairs (Approx. 545,000 square feet). Provide coordination and serve as a liaison to all in-house, campus managed (e.g. facility management, custodial, grounds, and other skilled trade units), and third party service providers to properly and safely manage and maintain the division's facilities and grounds. Assist the division with design and construction of major and minor capital projects. Coordinate preventative maintenance, deferred maintenance, and work order requests involving all facilities. Coordinate the management and administration of an in-house facility management software program, and provide analytical reports for purposes of evaluation, and efficiency of workload. Negotiate and manage direct cost agreements with Facility Services; administer and establish work agreements with Facilities, and/or other outsourced service providers. Act as coordinator of space assignments in all facilities. Manage vehicle fleet, and coordinate necessary support with campus fleet services. Support divisional functions, events, conferencing services, and UC Davis retail Dining Services. In collaboration with the divisional finance team, coordinate the successful planning, and execution of the annual operating budget, long term capital project budget, and equipment renewal budget. Provide required support for purchasing per policies, and procedures. Work closely with the divisional risk coordinator and safety program to support safe operation of facilities, and programs. Support custodial and grounds management operations; serve as backup in the absence of the management and leadership in that area.
Physical Demands: Ascend/descend stairs and move in and around mechanical rooms, roofs, attics, construction sites and buildings under construction.
Work Environment: Flexible work schedule required, to include occasional nights, weekends, holidays, and after hours response to urgent, or emergency related issues.
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space
Background Check Required: Yes
Minimum Qualifications: Bachelor's degree in related area and/or equivalent experience/training.
Experience with management and organization to oversee multiple tasks associated with building systems, and facility maintenance, in a publicly accessed group of facilities.
Experience with managing capital projects through design, construction, completion, and warranty.
Experience with recruiting, hiring, training, supervising, and evaluating staff.
Experience managing multiple simultaneous projects and distributing effort appropriately to achieve timely progress, meet deadlines, and maintain a high level of productivity.
Experience developing and managing multiple, complex budgets.
Knowledge of fundamental business management and accounting principles and standards of practice to make effective fiscal and operating decisions.
Experience with the use of computer software programs to write reports, prepare materials, analyze financial data, create spreadsheets, and control facility management/work flow.
Experience managing employee health, and disability requirements in large and complex organizations.
Preferred Qualifications: Interpersonal skills to establish and maintain effective working relationships with supervised staff, department staff, campus service units, including Facilities, Fire, Police, Risk Management/Safety Services, Environmental Health and Safety, and Human Resources.
Experience in managing subcontracted services, and third party vendors.
Experience managing large scale custodial services in a publicly accessed group of facilities.
Skills to work independently and make decisions with little or no direction.
Sensitivity to the diverse social, educational, and cultural needs of a campus community.
Skill to participate in short and long range planning, identify needs, and find solutions.
Prior experience managing within a university setting, or municipal public agency.
Experience with sustainable building management practices and systems.
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.