Resource Group Administrative Assistant (4723C) - 27335
About Berkeley The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date The First Review Date for this job is: August 6, 2019
Departmental Overview The Capital Projects team manages the design, construction, retrofitting, and restoration of campus buildings and their surroundings. Many skilled professionals work in Capital Projects as architects, landscape architects, planners, engineers, inspectors, construction specialists, contract administrators, accountants, and administrative personnel, all of whom work to serve the campus community.
Vehicle custodian responsible to maintain our fleet of vehicles in safe running condition. Keep the vehicles washed, filled, and repaired.
Assist in the oversight of department resources such as pool vehicles and parking passes. Responsible for performing weekly audits, and review/reconciliation of monthly fuel charges.
Deliver and pickup mail and packages in and around campus and the bay area, including picking up and depositing checks, and filing construction project Notices of Completion.
Process drawing print orders, serving as the departmental liaison with the FS Mapping & Drawing group.
Paper and electronic archived document retrieval.
Maintain log of paper archived files.
Cover the front desk reception duties as needed and set up A/V and rooms for department and project related meetings.
Manage the department's website online Access Interruption map and perform other administrative duties such as entering data in the project management software system, Unifier, and preparing Excel spreadsheets.
Respond to occasional inquiries from the campus and public communities in a professional manner with focus on customer service.
Responsibilities also include adherence to administrative processes and identification of situations, which require action.
Exercises good judgment in communication with regard to timing and circumstances.
Periodically assists in the duties and responsibilities of absent clerical members as assigned.
Must be able to pick up to 70lbs.
Strong organizational skills.
Ability to work independently with limited supervision.
Strong problem solving skills.
High school diploma and/or equivalent combination of experience/training.
Working knowledge of applicable University policies and procedures in all areas or equivalent knowledge.
Thorough knowledge of office systems.
Adobe Acrobat experience.
Salary & Benefits This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.