The Special Projects/Maintenance Mechanic Coordinator reports to the Senior Director of Plant Operations and coordinates and conducts routine and preventive maintenance of equipment and systems throughout the campus. The Special Projects/Maintenance Mechanic Coordinator, working independently, assists in responses to work requests and reports from College constituents (students, faculty, and staff) regarding repairs or other work needed in classrooms, labs, offices, dormitories, etc.; making repairs as appropriate to HVAC, plumbing fixtures, equipment, electrical devices and appliances; arranges for repairs requiring special or more skilled attention, and provides tracking and follow-up for such repairs.
The Special Projects/Maintenance Mechanic Coordinator also partners with the Associate Director of Facilities Maintenance and Projects to support functional improvement projects and other special projects. While performing duties on campus, the Special Projects/Maintenance Mechanic Coordinator is expected to take note of and recommend relatively quick and cost-effective improvements that could be made to various facilities, as appropriate; and ensure compliance with all institutional policies, government regulations and safety guidelines.
About Harvey Mudd College:
Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”
SUMMARY OF JOB DUTIES AND RESPONSIBILITIES
Complete skilled and semi-skilled tasks in the maintenance and repair of finishes of exterior surfaces, interior walls, ceilings and floor surfaces in campus buildings, facilities and equipment.
Perform repairs and/or replacement of HVAC, electrical and plumbing fixtures, valves, devices, and appliances occur as required.
Perform carpentry work as required to repair windows, doors, hardware, screens, and furniture.
Observe and report, through the work order system, any and all defects, deterioration, and wear and tear on campus facilities. Report discrepancies or necessary follow-ups to supervisor.
Inspect buildings, facilities and equipment to ascertain required repairs and make recommendations to Senior Director of Plant Operations.
Assist as required and cooperate with all trade’s personnel, building attendants, grounds, maintenance and operations staff in the performance of day to day duties and responsibilities.
Ensure work is performed according to manufacturer's specifications, departmental guidelines, trade practices, blueprints, shop drawings and schematics.
Assist in addressing concerns of students, faculty, staff and visitors regarding maintenance services.
Assist in coordinating major repairs, painting, and setting up of facilities within scheduled periods.
Research new and improved maintenance methods and procedures. Prepare proposals for change and implement those approved.
Special Project Support
Partner with the Associate Director of Facilities Maintenance and Projects (ADFMP) on functional improvement projects. These projects include but are not limited to: repainting and refurbishing dorms, academic, and administrative facilities as needed; non-structural renovations to support new and existing faculty, staff, and student needs; and mechanical, HVAC, and dining services equipment or systems replacements, upgrades, installations or reconfigurations as needed.
Assist with reviewing plans, drawings, maps, specifications, requisitions, and other documents related to the repair and replacement of systems for accuracy, compliance with applicable regulations and general conformance with College policies and goals.
As required, participate in walking the jobsite with the ADFMP, Construction Manager and others as appropriate to understand design, construction and coordination problems and identify maintenance actions to resolve.
May assist with coordinating work with outside vendors or contractors and assist in scheduling and coordinating access to facilities, as directed.
General Plant Operations Administration
Assist in ensuring that all preventative maintenance plans are in place and functioning for all equipment and systems to include elements of life safety, physical safety, manufacturer recommendations, and overall good practices.
Assist in formalizing plant operations procedures.
Assist in updating Authorities Having Jurisdiction (AHJ). (AQMD, City, State, Fire Marshal, et al)
Assist in updating and ensuring accuracy of Emergency Shut off Maps.
Interact with campus constituents as necessary to complete work orders in a professional, cost efficient, and expeditious manner.
Collaborate in completion of work orders with other Facilities and Maintenance personnel as appropriate.
Support sending out Campus Notifications via Work Order, as needed, and per HMC’s policies.
Safety and Work Habits
Comply with safety rules and regulations, proper use of personal safety equipment, operation of power tools and cleaning/chemical compounds.
Maintain a functional awareness of the typical hazards of the workplace as well as the special hazards that may be encountered at HMC such as biohazards, radiation, chemicals, etc. Follow established procedures for dealing with potential hazards.
Promptly report accidents on the job, assist in preparation and submission of accident reports for the Maintenance Department.
Participate in safety training as appropriate to support all duties and responsibilities. Participate in emergency preparedness efforts on campus.
Maintain an acceptable attendance record, punctuality and meeting deadlines.
Other related duties as assigned.
Education: High school diploma or GED, Trade or technical school diploma or degree.
Experience: Minimum of five years’ experience in a position of similar responsibility. Experience working and collaborating with Project Managers for special projects.
Knowledge, Skills and Abilities:
Must have technical knowledge of mechanical, electrical and other building trades.
Must possess knowledge and technical skills required for the repair and maintenance of plumbing, heating and electrical systems, fixtures, devices and applications.
Ability to assess equipment and system problems, conduct appropriate research, draw conclusions and take action to resolve problems in a timely manner.
Knowledge of methods, materials, chemicals and equipment used in maintaining various equipment and systems on campus.
Experience supporting special projects preferred.
Ability to work effectively in a service-oriented environment subject to frequently changing priorities.
Strong demonstrated ability to read and interpret blueprints and systems diagrams.
Knowledge of building codes, rules and regulations as well as ability to understand college policies and procedures as related to the position.
Ability to plan, organize, control, and direct all aspects of required corrective and preventative maintenance for college facilities.
Ability to observe and practice safe working habits and maintain security of buildings and systems.
Ability to work productively, make sound decisions and effectively prioritize multiple tasks in a logical progression.
Ability to follow through and carry out assignments.
Ability to effectively work individually or in teams as well as with diverse groups.
Personal integrity and ability to interact and work successfully with individuals with varying abilities, backgrounds, interests and beliefs.
Ability to communicate effectively orally and in written English.
Must be accessible and available in the event of emergencies.
Ability to work in laboratories where animal bodies or parts thereof may be exposed to view of worker.
Must be willing and able to work occasional weekends, evenings or holidays as needed.
Ability to safely lift 50 pounds, unassisted to waist level.
Ability to stand, walk, bend, climb, push, pull, stoop, twist, grasp hand tools, climb ladders up to 20 feet with assistance and ten feet unassisted; ability to work on feet for prolonged periods of time.
Ability to move through limited access spaces.
Must be able to satisfactorily complete a post-offer physical exam.
Possess and maintain a valid driver’s license and a driving record-acceptable to the College’s automobile insurance carrier.
Employment Category: Regular, Full-Time
Hours: Regular business hours are 8:00 a.m. to 5:00 p.m.; hours may vary due to the needs of the department and/or College; may include occasional weekends and assignment to a day shift, swing shift or graveyard shift and may be changed at any time.
Grooming and Appearance: The Claremont Colleges seek to maintain a neat and professional image at all times. A uniform is required and will be provided.
Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.
Deadline to apply:
Position will remain open until filled.
Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.