Associate Vice President for Facilities Management and Capital Projects
Job Details and Requirements:
The Associate Vice President for Facilities Management and Capital Projects will ensure the College’s campus and physical infrastructure can support and advance the CMC mission. Reporting to the Vice President of Business and Chief Operating Officer, and working closely with members of the President’s Executive Committee, the Board of Trustees, and across the Claremont Colleges, the Associate Vice President will perform strategic planning and management of all buildings, grounds and future plans for Claremont McKenna’s distinctive campus. This position is responsible for planning, budgeting and management for all existing and proposed facilities at Claremont McKenna, including new construction and renovations, preventive and corrective maintenance, housekeeping and grounds operations, energy and water conservation programs, and building access systems. The AVP is responsible for creating a culture of excellent service and support by partnering across the organization to achieve results. Projects will be delivered to the standards expected by CMC’s Board of Trustees. The AVP will have direct reports in operations and maintenance, project management, and facilities hospitality.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES:
Work closely with CMC leadership, including members of the Board’s Campus Planning and Facilities Committee, and various College stakeholders, to plan, prioritize and successfully lead a new era of campus development.
Spearhead the delivery of a 2019 Campus Master Plan over the next five to ten years, which includes a new integrated science building, additional sports fields and complex, new administrative spaces, residential spaces, a parking study for replacement parking and a campus life center.
Optimize the department and make recommendations for future staffing and organizational structure to build a team with a focus on accountability, project delivery and customer service.
Large Scale Upcoming Projects:
Prepare and plan for all approval processes, both external with state, city and county, as well as internal stakeholder groups and Trustee committees, to implement East Campus and Science developments, including all required permits, budgets, timelines, plans, selection of consultants, etc.
East Campus Planning and Build Out: lead RFP process, planning and execution of perimeter improvements, infill project, field planning for baseball, softball and overall athletics master plan.
Science, Computation and Math Building Planning and Build Out: facilitate exterior design, space allocation, design plans, central plant facility, interiors, equipment and adjacencies for 100,000 square foot facility.
Evaluate all CMC parking and coordinate a future plan to address capacity, needs, location, phasing and costs.
Oversee and manage physical plant and all campus facilities and fields.
Oversee annual summer maintenance program and all campus improvement projects.
Oversee a project management office that executes all internal moves, construction and furniture purchases to meet needs of faculty, staff, and students.
Develop and implement a CMC Campus Sustainability Plan, to include areas of energy and carbon emissions; stormwater retention; water conservation; waste reduction; and climate responsive design.
Develop a Hospitality Function to facilitate on-campus events and summer conferences
Implement best practices and routine bidding of projects over $25,000 to obtain best price for best value.
Develop a Residential Life support team to facilitate move-ins and move-outs and other special needs such as ADA accommodations.
Oversee campus grounds, landscape and signage programs.
Manage housekeeping and custodial operations, both internally staffed and outsourced.
Oversee all housing maintenance for nearly 70 CMC-owned, single-family homes
Oversee building access systems.
Oversee mailroom operations.
Public Art Program coordination and installation.
Master Planning Project and implementation, working with MRY consultants.
Continually implement projects to address ongoing upkeep and maintenance of facilities in coordination with Sightlines planning efforts.
Close coordination and support of Director of Security for Emergency Planning efforts and Clery Reporting.
Close coordination with Student Affairs to support residential life, move-ins and move- outs and other special needs.
Close coordination with Bon Appetit to ensure food venues are safe and clean.
Other key relationships within Claremont McKenna College Include:
Board of Trustees and the Campus Planning and Facilities Committee members
Vice President for Student Affairs
Vice President for Strategic Planning and General Counsel
Assistant Vice Presidents for Information Technology and Finance
Faculty, Staff, and Students
Position requires a Bachelor’s degree in engineering, architecture, business or related field or equivalent combination of education and experience that provides the required knowledge, skills and abilities.
An advanced degree in engineering, architecture, business or a related field is highly desirable.
A minimum of 10 is required. Experience should also include demonstrated successful leadership in facilities management, budget management, staff supervision, construction and renovation project management.
Experience dealing with engineers, architects and contractors on large construction and renovation projects is required.
Experience at an academic institution or in a non-profit setting is strongly preferred.
REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:
Individual must possess the knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge, skills and abilities.
Work effectively as part of an executive leadership team to build relationships that create trust, open communication, and innovative problem-solving.
Strong project management skills. Ability to prioritize and manage multiple projects concurrently, setting clear goals, budgets, timelines and project delivery.
Optimize departmental performance and services for faculty, staff and students.
Lead resource planning and budgeting, capital investments, day-to-day operations, and models and systems to support these activities;
Strong supervisory and leadership skills. Recruit, motivate, manage, develop, and retain a diverse, high-performance workforce.
Set a strong tone of responsible leadership for institutional integrity, transparency, and openness.
Develop open communication processes and build relationships at all levels of the organization. Demonstrate ability to communicate effectively and maintain positive interactions with diverse groups and the ability to build trust and consensus with college constituents including faculty, staff, students, and trustees.
Excellent interpersonal skills, strong oral and written communications skills and effective presentation skills.
Knowledge of industry best practices, and an ability to evaluate processes and procedures and make recommendations for process improvements.
Strong budgeting and financial planning ability and a working knowledge of construction purchasing and contracting.
Ability to manage large construction and maintenance systems.
The successful candidate will also be able to perform the following essential functions:
Receive and respond appropriately to constructive criticism.
Display a positive attitude.
Perform other essential duties and tasks specific to the position.
The regular hours for this position are 8:00 AM to 5:00 PM. Hours may vary due to the needs of the College or department and may include evenings and weekends.
A valid driver’s license is required.
CLASSIFICATION AND STATUS:
This is an exempt position.
This is a regular, full-time position.
This is a benefits-eligible position.
PHYSICAL REQUIREMENTS: Moderate (up to 30 lbs.)
SUPERVISORY RESPONSIBILITY: Yes
GROOMING AND APPEARANCE:
The Claremont Colleges seek to maintain a neat and professional image at all times.
The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.
This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).
DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.
AT-WILL EMPLOYMENT: Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.