The Office of the President and Provost seek a conscientious detailed oriented professional with a positive can-do attitude to join our small services team as a point of contact to the historical homes. This role will provide a broad range of operations-related support for the President and the Provost.
The Historical House Property Administrator will be responsible for managing the day-to-day building and facilities operations for Lou Henry Hoover House, Meyer Buck Estate, Hanna House and supervise house services assistants. The property administrator will assure seamless integration between the house and grounds and supervises work schedules of house and grounds staff and numerous contractors to ensure that the quality and high standards of these historic homes are consistently met.
General Management of Hoover House, Meyer Buck Estate, and Hanna House
Ensure the maintenance of comfortable living space for the occupants while accommodating the University's entertainment of a wide variety of guests including distinguished visitors, major donors, alumni, faculty and students.
Interface with occupants to ensure safe and comfortable environment; deliver exceptional service in a highly confidential environment.
Serve as property operations/maintenance point of contact for facilities related issues in assigned homes e.g.:
Key communication liaison between occupants, contractors, household employees, facilities departments and other key personnel as needed.
Initiate work requests and monitor to completion
Manage maintenance and renovations budget
Purchase items necessary to the maintenance and running of the house in accordance with University policies and systems.
Coordinate and monitor routine maintenance services (e.g. trash disposal, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment) and perform condition assessments on appearance, equipment, or troubleshooting. Review results with LBRE:
Identify and establish preventive maintenance plan;
Coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction
Miscellaneous requests as needed including set-up and operation of audio/visual equipment for on-site meetings.
Supervise staff; scheduling, assigning, coordinating and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
Conduct regular quality assessments to ensure all service levels are being maintained at the highest possible level.
Create and maintain accurate and organized electronic/hard copy filing system for each property.
Perform routine inspection of homes to ensure appropriate condition and placement of various items.
Oversee furniture maintenance and interior decor, coordinating with outside vendors to install new furnishings, fix or reupholster or replace worn furnishings, etc. Record, revise, update and maintain house inventory of furnishings and art.
Develop and implement a maintenance schedule for care, restoration and preservation of art and antiques. Schedule and oversee outside contractors for special repairs and renovations.
Procure interior furnishings and art as requested and appropriate.
Assist with set-up and strike of Commencement Reception and other Stanford events as needed
Attend monthly events meeting with the Event Manager and key staff members
Collaborate as needed/requested with the Office of the President and Provost Event Manager and/or Office of Development Event Managers to coordinate and facilitate the operation of Stanford events held at each property.
President's and Provost's Miscellaneous Support
Miscellaneous ad hoc support as needed that includes a broad range of errands and requests.
*- Other duties may also be assigned MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor's degree and five years related, demonstrated facilities management experience, or a combination of education and relevant experience.
Knowledge, Skills and Abilities:
Exceptional organizational and multi-tasking skills.
Ability to exercise independent judgment and work in a proactive manner.
Strong verbal, written and telephone communication skills.
Ability to handle very sensitive and highly confidential issues with diplomacy and discretion.
Ability to work under pressure with constant deadlines and changing priorities, maintaining a calm demeanor. Able to gracefully accept direct feedback.
High-energy and ability to grasp concepts quickly.
Strong work ethic, can-do attitude.
Analytical skills to analyze and track complex space, equipment and financial data.
Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
Working knowledge of applications such as Excel, Word, PowerPoint, Project.
Experience working with internal and external vendors and services contracting.
Background knowledge of emergency preparedness plans and their implementation and property administration specific to PO tracking, receiving, and inventory control.
Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds
Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
Ability to obtain and maintain a California Non-commercial Class license and drive day or night.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Requires 24-hour response availability seven days per week for emergency situations.
May be exposed to noise > 80dB TWA.
May working at heights 4 - 10 ft.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or auditing a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
We invite you to apply for this position by clicking on the Apply for Job button. To be considered, please submit your resume and a cover letter along with your online application. Additional Information
Location: Other, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.