Senior Director for Facilities, Facilities Management, Both Campus Locations
About Mount Saint Mary's University:
Mount Saint Mary's is the only women's university in Los Angeles and one of the most diverse in the nation. The University is known nationally for its research on gender equity, its innovative health and science programs, and its commitment to community service. As a leading liberal arts institution, Mount Saint Mary's provides year-round, flexible and online programs at the undergraduate and graduate level. Weekend, evening and graduate programs are offered to both women and men. Mount alums are engaged, active, global citizens who use their knowledge and skills to better themselves, their communities and the world. www.msmu.edu
Mount Saint Mary's University is an equal opportunity employer. The University is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation. We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters. A background check will be required.
Under the general direction of the Vice President for Administration and Finance (VPAF), this senior leadership position is responsible for providing leadership, supervision and compliance with best practices in the following functional areas: 1) Facilities Operations (plant, custodial, grounds), 2) Construction and Project Management, 3) Campus Planning and Sustainability, 4) Transportation, Parking, ID/Access Cards, 5) the Graphics/Mail Center, and other areas as may be assigned. It recommends policies and business strategies to the VPAF and provides general direction for each of the stated functional areas. It plans, directs and coordinates all operational activities at the highest level of management with the support of the subordinate leaders and managers. It assists in setting strategic direction for the University and ensures all departments' goals are aligned with those strategic initiatives. It strives to achieve operational excellence in all services provided with a focus on quality, customer service and effectiveness in support of the MSMU Mission. It ensures compliance to all applicable codes, standards and regulatory agencies. This position plays a significant role in supporting sustainability programs and creating a vibrant and inclusive campus life.
Duties and Responsibilities:
Demonstrates a high-level of tact and diplomacy while building effective and productive relationships with other university administrators at all levels of the campus. Effectively engages with key external stakeholders such as law firms, public relations consultants, neighbors and neighborhood organizations, and governmental agency representatives.
Provides leadership, expertise and direct oversight for all construction and renovation projects, including understanding and addressing issues related to entitlements, environmental reviews, and historical preservation zone matters.
Hires, supervises, evaluates, trains, develops and disciplines staff, as necessary. Develops managers who can independently conceptualize, negotiate and complete increasingly complex and important transactions.
Provides guidance and leadership to departmental leaders and managers on specific objectives for programs, project issues and strategic plan initiatives that have been established. Provides primary leadership in guiding, implementing, evaluating and modifying operational procedures related to each department.
Establishes, monitors, evaluates and modifies processes, procedures and/or standards ensuring alignment with the University's mission, values, and goals, as well as all applicable local, state and federal laws and regulations.
Develops and manages the annual operating budgets for each department and proposes capital improvement and deferred maintenance budgets for campus facilities. Creates innovative and entrepreneurial methods to oversee and track expenses and revenues. Analyzes and reviews operational metrics and financial data to improve efficiency and contain costs.
Oversees capital construction, tenant improvements and deferred maintenance projects. Works collaboratively with academic and administrative departments on the development and implementation of long range capital plans to assure that the complex needs of a wide range of departments are met; oversees space planning and space utilization for all campus spaces in collaboration with other university departments; and will work directly with all university departments and a range of non-university associated constituent groups to assure that all valued input is obtained for informed decision making.
Contracts with external vendors and suppliers and monitors their performance, work schedule and compliance. Serves as liaison to applicable external agencies and industries, internal departments and other educational institutions representing the University with respect to policies, processes and procedures.
Participates in and/or chairs various university committees.
Creates and delivers facilities update presentations to quarterly Facilities and Technology Committee of the Board of Trustees in collaboration with VPAF and Provost.
Provides technical expertise, information, and assistance, as needed. Provides leadership in problem solving and promoting improvements in all areas.
Advises the VPAF of unusual trends or problems and recommends corrective actions
Promotes safe work practices within each area of responsibility. Enforces safety rules, and assures employee compliance with all safety regulations and guidelines.
An exciting and challenging aspect of this position over the next several years will be the completion of the construction of a new Wellness Pavilion building on the Chalon campus, including the completion of the EIR and neighborhood agreements.
Performs other related duties as assigned.
Other Duties and Responsibilities:
Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. Work hours may vary and occasional evening or weekend work is required.
This position is on call 24/7.
Occasionally, this position must visit construction sites or building locations, so may be required to climb ladders, go on roofs or go in areas that are otherwise closed to the general public.
This position description is not intended to contain a comprehensive list of activities, duties, or responsibilities.
Additional duties may be assigned based on business operational needs.
Advanced knowledge of construction and facilities operations
Leadership and managerial principles
Planning and zoning regulations, issues and processes, especially in Los Angeles.
Budgeting/accounting principles and practices
Strategic and tactical planning and execution
Applicable local, state and federal codes, rules and regulations
Policy and procedure development
Conflict resolution and mediation principles and practices
Project management principles and practices
Higher education principles and practices is preferred
Abilities and Skills:
Strong leadership and communication skills, both verbal and written. Demonstrated ability to communicate with tact and diplomacy. Ability to provide reporting and presentations tailored to the recipient audience.
Proven track record of accomplishments, outstanding analytical skills, judgement, decision making, team building and customer service support.
Developing, administering and managing budgets.
Managing multiple priorities simultaneously. Able to navigate cross functional environments.
Managing change and sensitive topics - demonstrating discretion and maintaining confidentialities
Analyzing, developing and reviewing policies and procedures
Planning, analyzing and evaluating programs and services with a focus on operational needs and fiscal constraints. Strong data driven decision capabilities.
Capacity to work within a variety of software platforms to manage operational needs.
Bachelor's Degree and seven to ten years of progressively responsible professional experience related to Facilities Management required.
A Master's degree in business (MBA) and/or higher education experience are preferred.
Experience in creating and administering RFQs, RFPs, bid solicitations, service agreements, construction contracts and various consultant contracts.
Experience in institutional planning (long and short range), capital programs, space management and/or land use.
Work Location: Both Campus Locations (West Los Angeles and Downtown Los Angeles)
Start Date: Immediately
Applications Deadline: Open until filled
The University is committed to recruiting and retaining a diverse student population and workforce as a reflection of our commitment to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives and ways of learning. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. We encourage people of all backgrounds to apply to be a student or to work for the University.
Mount Saint Mary's University is an independent, Catholic, liberal arts university which provides a values-based undergraduate education for women, as well as innovative programs for professional men and women on two historic campuses in Los Angeles. The Mount is the only Catholic university primarily for women in the Western United States. It is also nationally recognized for its academic programs, its culturally diverse student body, and its focus on preparing the next generation of citizen leaders.