Working Title: Senior Contracts and Grants Analyst
Cost Center: IR7461
Bargaining Unit: 99
Job Code: 006206
Job Location: UCI Campus - Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
The Department of Pathology & Laboratory Medicine at UC Irvine Health School of Medicine is dedicated to the diagnosis and understanding of human diseases through biomedical and clinical research. The department's research programs are located in laboratories at UC Irvine Medical Center and on the Irvine campus. They are supported by funding from the National Institutes of Health (NIH) and other extramural sources.
Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards, and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Guides less experienced staff. Central Role (CR): Is eligible for delegated signature authority (may vary by campus). Department Role (DR): Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards.
Incumbent will be responsible for Post Award Administration: Independently control financial and budgetary transactions for federal, state, and private contracts and grants. Perform financial analysis, prepare budgetary and financial reports, and determine appropriate courses of action to stay within cost and schedule commitments. Responsible for compliance with federal (Uniform Guidance and CAS) and agency specific policies.
In addition, will organize and maintain proposal and associated financial files for funding associated with assigned PIs. Ensure compliance with all granting agency guidelines or UC policies and procedures. Independently responsible for the administration, accounting, reconciliation, and reporting of assigned contracts. Perform year-end financial closing functions for all assigned contracts and grants.
Bachelor's degree in related area and / or equivalent experience / training.
5-7 years of relevant experience.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Demonstrated knowledge of effective grant funding processes, procedures and techniques
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to manage significant volume of transactions.
Ability to perform complex financial analysis and customized reporting.
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
Maintains current knowledge of compliance regulations in all areas of research administration.
Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsors guidelines.
Below are general guidelines on the position's physical, mental, and environmental working
conditions. In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Bend: Not Applicable
Squat: Not Applicable
Crawl: Not Applicable
Climb: Not Applicable
Kneel: Not Applicable
Handle Objects: Not Applicable
Push/Pull: Not Applicable
Reach Above Shoulder Level: Not Applicable
Sit: Not Applicable
Stand: Not Applicable
Walk: Not Applicable
Use Fine Finger Movements: Not Applicable
Carry/Lift Loads up to 25 Pounds: Not Applicable
Carry/Lift loads between 25-50 lbs: Not Applicable
Carry/Lift Loads over 50 Pounds: Not Applicable
Read/Comprehend: Not Applicable
Write: Not Applicable
Perform Calculations: Not Applicable
Communicate Orally: Not Applicable
Reason and Analyze: Not Applicable
Chemical/Biological Agent: Not Applicable
Construction Activities: Not Applicable
Contact with Water/Liquids: Not Applicable
Drive Motorized Equipment: Not Applicable
Confined Spaces: Not Applicable
Elevated Work Location: Not Applicable
Radioactive Materials: Not Applicable
Temperature Variations: Not Applicable
Gas System: Not Applicable
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.