At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: March 4, 2020
Residential and Student Services Programs (RSSP) is part of the Division of Student Affairs under the direction of the Associate Vice Chancellor of RSSP. RSSP provides residential student housing, family housing, residential life programs, facilities services (maintenance/design, custodial, desk operations) self-operated dining services for undergraduate and graduate students and their families, as well as child care services for students, faculty, and staff. RSSP also conducts a year-round conference business, operates seven campus restaurants, and manages several faculty apartments.
Under direction, develops minor project scopes, investigates facility's needs and solicits bids, works with onsite contractors and other vendors to coordinate work schedules, facilitate access and track progress of work, processes purchase requisitions and invoices, confirms closeout of project.
Under direction, manages signage replacement
Provides assistance to Project Managers on projects which may include conducting site visits to confirm existing conditions, dimensions; developing work scope and schedule documents; taking and distributing project meeting notes, handling field coordination with contractors and stakeholders
Assists with presentations, design sample boards, illustrations, charts, graphs, other documents related to project review, approvals, compliance
Assists with surveys of existing conditions.
Takes initiative to make recommendations while on site visits for other projects.
Coordinates with and monitors project managers to ensure compliance with campus requirements in maintaining and closeout of project data.
Submits and monitors project purchase requisitions and tracks invoices, including inquiries from vendors.
Develops, monitors, tracks, updates all project data files for RSSP facilities as used by project managers, maintenance, custodial, grounds, Real Estate Division, Environment Health & Safety, as well as other outside design professionals, vendors or contractors.
Handles all service requests for project data to meet specific requests including major maintenance project planning.
Updates and troubleshoots project tracking database Reviews facility project data and reports errors or omissions to management.
Develops, maintains and reports project intake and status.
Develops and maintains aggregated project information for reports to leadership.
Building Data Records:
Acts as liaison with RSSP groups, Real Estate, EH&S, UCOP, outside design professionals to research, produce, and summarize building data requests.
Maintains databases and responds to all client requests for building data, size, occupancies, and related information including UC Risk, ADA rooms, condition assessments, and storage.
Supports RSSP Central Maintenance operations with drawings, building data, researches building questions, resolves building records discrepancies
Under direction, assists with management of the RSSP Plan Room, building specification documents, manuals, files.
Under direction, manages the RSSP Design Group library.
Capital Improvement Projects Planning:
Works with management to coordinate capital improvement projects with Real Estate Division and participates on meetings concerning capital improvements to departmental facilities.
Under direction, develops spread sheets, project lists, program documents and presentations related to capital improvement programs, plans, and schedules
Function as Facilities Team Member:
May act as department representative for department/campus special projects related to department facilities.
Assists management in development of annual facilities budget.
Assists management with occasional administrative duties.
Works in a safe and responsible manner while not putting self or others at risk. This includes complying with applicable policies and regulations; using personal safety gear; observing warning signs; learning about potential hazards; and reporting unsafe conditions.
Working knowledge of practices and procedures relating to facility maintenance and construction.
Working knowledge of practices and procedures of safety and emergency preparedness.
High level proficiency in Excel or other spreadsheet application, Word or other word processing application.
Skills to work under pressure of deadlines in a stressful environment.
Working organizational skills to work on multiple projects with competing deadlines, to establish goals and work load priorities, and to meet project deadlines within budget and time constraints.
Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents.
Active listening, interpersonal communication and problem-solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships.
Skills to work independently and as part of a team.
Ability to achieve an extremely high level of accuracy in all work performed.
Bachelor's degree in related area and/or equivalent experience/training.
Proficiency in or ability to learn and understand Campus programs such as BAIRS financial reporting, BearBuy and bluCard purchasing; knowledge of Unifier project management tool.
Proficiency in PowerPoint or similar presentation application
Knowledge of Photoshop, InDesign or similar applications
Knowledge of Microsoft Project and Access, Filemaker
Knowledge of California Building Codes and understanding of industry practices.
Salary & Benefits
This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range of $29.00 - $32.00.
For information on the comprehensive benefits package offered by the University visit:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.