Working Title: Director of Administrative Programs
Cost Center: IR7445
Bargaining Unit: 99
Job Code: 006207
Job Location: Various
Percent of Time: 100%
Work Schedule: 8-5, M-F
The Director of Administrative Programs (DAP) is directly responsible for the programmatic and administrative management of the National Cancer Institute (NCI) P30 Cancer Center Support Grant (CCSG) and reports to the Chief Administrative Officer (CAO)/Associate Director for Administration & Finance. The designation has a vital reputational and financial impact for UCI and UCI Health. Adherence to the guidelines of the CCSG is mandatory and involves ongoing monitoring of the organization for structure, direction, and fiscal management. All decisions at the Center are taken within the context of the CCSG requirements. The NCI-designated Chao Family Comprehensive Cancer Center (CFCCC) is a campus-wide multidisciplinary matrix organization whose goal is to promote and enhance cancer-relevant research and patient care at UC Irvine. The CFCCC provides research resources to its ~175 members engaged in research and offers multidisciplinary cancer care to its patients. The DAP has primary responsibility for all activities relating to both the competitive and non-competitive renewal coordination, documentation, and submission to the NCI. The individual is responsible for the oversight and management of all operational and program-related activities, including but not limited to: site visit rehearsals and site visits for the NCI CCSG, implementation of projects funded by the CCSG, pilot projects and limited submission applications, CFCCC scientific and research program retreats, leadership committees, lectureships and other meetings/events and coordination and communication with the larger Cancer Center community. The DAP is responsible for a broad spectrum of complex analytical duties that lead to new and/or not yet tested recommendations and is expected to develop the conceptual framework for the implementation of unique projects/programs. The DAP participates in strategic planning for the CFCCC and is responsible for many critical high-profile projects often requiring adherence to tight deadlines. The DAP represents the CFCCC to an extensive array of individuals including, but not limited to, both UCI and external non-UCI faculty/staff and vendors and provides backup support to the CAO in communications with National Cancer Institute (NCI) staff. As the subject matter expert on NCI CCSG, the incumbent is responsible for understanding, disseminating and implementing federal policies within all CCSG-funded activities. In all of these areas, the DAP exercises independent authority, when necessary, to carry out required responsibilities. This position is critical to the overall strategic mission of the CFCCC. Independently oversees a moderately sized academic or research program and represents the program to outside organizations. Oversees all administrative operations, finance, human resources and facilities for program. Designs and develops major program components, and administers the full range of the program's operational requirements. Works with faculty on formulating short-term planning and procedures. Develops and organizes conferences and other public forums. Works under direction of Chief Administrative Officer together with the Cancer Center Director to establish center agenda, funding, objectives.
Nine (9) years of experience; or an equivalent combination of education and/or experience. 4-5 years of progressively responsible business experience in an academic or research environment
Academic background and experience in selected area of research. Advanced knowledge of administrative, budgetary, human resources and financial principles and practices. Advanced oral and written communication skills. Excellent writing, editing and proofreading skills. Advanced ability to think creatively and independently on concepts requiring advanced analytical skills. Strong analytical background and strategic thinker in a research working environment. Ability to think critically and to compile and analyze data. Advanced interpersonal skills and ability to work with diverse groups to achieve results. Advanced ability to work collaboratively with internal and external peers and managers. Ability to work both independently and as part of team. Strong leadership, organizational, operational, and administrative skills to effectively organize programs in a complex matrix environment. Expertise in MS Office (Word, Excel, Outlook, PowerPoint) Demonstrated experience in maintaining flexibility and adaptability while implementing institutional change High degree of professional independence Demonstrated ability to stay abreast of rapidly changing information from a wide range of sources and to incorporate into policies and processes Demonstrated ability to conduct comprehensive, detailed analyses of complex policies, regulations, statutes and guidelines Demonstrated ability to explain and interpret complex policies, regulations, statutes and guidelines to others Ability to analyze problems, implement solutions and multitask Ability to take initiative and demonstrate strong commitment to duties
Often requires after-hours and weekend work hours as well as travel to Irvine Campus Required attendance at 1-2 annual national meetings in different U.S. locations
Experience with large multidisciplinary, multi-component research grants (e.g. NCI Cancer Center Support Grant, etc.) Knowledge of pertinent policies, procedures, regulations and requirements of UC, State, Federal, and other agencies pertaining to research and administrative management of grants and contracts Knowledge of University of California policies with regard to research administration, finances and human resources
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
Below are general guidelines on the position's physical, mental, and environmental working conditions. In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.