As the Program Coordinator for the Specialty Masters Programs, major responsibilities focus on administrative support and office management for the Specialty Master's Program staff and academic directors at The Paul Merage School of Business. This includes, but is not limited to, advising prospective applicants about the program (telephone, e-mail, walk-ins); assisting and directing current students; providing support to Academic Directors; processing reimbursements for special events and projects (KFS, PalCards, etc.); assisting with admissions coordination, providing administrative support to the staff (setting up appointments, ordering office supplies, processing reimbursements); utilizing applicable computer software for letters and reports (Word, Excel, Access, Outlook); and maintaining a Web-based inquiry database system (including inventories of materials). Occasional evenings and weekends are required.
Knowledge of corporate lifestyle/atmosphere. Excellent typing and computer skills. Also skilled in editing. Expertise with various software programs - word processing, database software, spreadsheet, and drawing/graphics. Professional demeanor, attitude, and attire. Excellent verbal communication skills. Detail oriented with superior organizational skills. Demonstrated experience and ability to organize and coordinate special projects/events. Must be able to work independently to ensure accurate and comprehensive completion of projects. Energetic, enthusiastic personality to deal with a wide spectrum of personalities. Ability to work in an area with many distractions (noise from people, phones, and machines). Interpersonal skills to interact effectively with campus administrators, faculty, staff, and students from a variety of ethnic, social, and educational backgrounds. Expertise with Microsoft Word, PowerPoint and Excel.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
Below are general guidelines on the position's physical, mental, and environmental working conditions. In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
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