Under general direction, incumbent manages all academic employee functions in the Department of Academic Affairs related to the non-senate, non-faculty academics. This included the analysis of proposed academic actions to determine potential problems or complications. Serves as reviewer for non- faculty academic dossiers for all academic personnel actions to ensure compliance with academic personnel policies and procedures. Assists in preparing draft of Dean's letter, reviews all forms required for academic actions. Evaluates non-faculty academic dossiers and works with the Office of Academic Personnel to ensure that all documentation provided is accurate and appropriate. Reviews and edits advertisements for non-faculty academic recruitments to ensure compliance with University requirements. Interprets contracts and policies as they apply to non-faculty academics and non-senate academic personnel matters.
Reviews the employment status of foreign nationals with International Center Office to ensure appropriate visa type and adequate documentation are available to employ the individual. Reviews visa end dates of existing employees to ensure appropriate paperwork has been processed to extend and maintain acceptable visa status.
Serves as a consultant to managers and supervisors regarding personnel policies, job classifications, salary determinations, recruitment, appointment, orientation, corrective action and dismissal. Recommends appropriate levels for academic appointees. Advises and counsels departmental administration on a wide variety of matters concerning employment and personnel policies and procedures. Represents the School in actions with the campus Labor Relations staff. Researches issues and interprets complex policies and identifies potential problems or complications and recommends appropriate actions and procedures to support intended outcomes. Collects, analyzes, and presents data; develops strategies and makes recommendations. Prepares analytical reports.
Represents the School in actions for the non-faculty academics with the campus Labor Relations staff. Researches issues and interprets complex policies and identifies potential problems or complications and recommends appropriate actions and procedures to support intended outcomes. Collects, analyzes, and presents data; develops strategies and makes recommendations. Prepares analytical reports.
Develop innovative approaches to highly complex Academic Affairs processes in order to streamline and standardize the processes for non-faculty academic recruitment to ensure the integrity of the information and the proper use of funding to comply with UC policy and procedure. Identifies training and development needs for units and/or staff in the School of Medicine. Presents and participates in training of staff in the Schools of Medicines departmental staff on Academic Personnel policies and procedures related to non-faculty academics. Develops, prepares and presents training materials at Academic Affairs trainings and other training conducted by the School of Medicines Academic Affairs unit.
4-6 years of related work experience. Enter the type and years of experience required for this job
Bachelor's degree in related area and / or equivalent experience / training.
Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR.
Analytical skills to conduct analysis and develop recommendations to Chairs / unit management.
Demonstrated organization, problem solving, and communication skills.
Thorough knowledge of system wide and organization policies, union contracts, procedures and practices that govern academic HR administration.
Ability to analyze complex management issues, develop project scope and solutions, give professional advice to senior officials, and make critical decisions regarding personnel.
Skill to work as part of a team, as well as skill to work independently.
Skill to balance priorities in multiple areas.
Ability to maintain high level of confidentiality concerning work-related information.
Ability to speak in front of large groups to present academic personnel training and other topics as required.
Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.
Knowledge of human resources management systems and other related business software programs and systems.
Knowledge of unit academic culture and educational goals of discipline(s) served.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
Below are general guidelines on the position's physical, mental, and environmental working conditions. In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.