Under general direction and functioning as part of a team, provide high quality support and customer service to faculty, staff and sponsor representatives. Assist faculty and staff regarding proposal preparation, award administration and compliance issues. Serve as the primary liaison between the University and extramural sponsors. Review and endorse extramural grant, cooperative agreement, and contract proposals. Negotiate and sign/accept grants, cooperative agreements and contracts on behalf of The Regents. Coordinate the acceptance of awards containing non-standard terms. Coordinate approval processes for pre-award and post-award actions and approve such actions within delegated authority.
Bachelor's degree and 5-7 years of related experience or an equivalent combination of education and experience in an academic environment. Demonstrated ability to conduct comprehensive, detailed analyses of complex policies, regulations, statutes and guidelines. Demonstrated ability to explain and interpret complex policies, regulations, statutes and guidelines to others. Negotiation skills sufficient to negotiate the terms and conditions of grants, cooperative agreements and contracts. Demonstrated ability to make sound decisions and employ effective problem-solving techniques. Demonstrated ability to work cooperatively in the preparation and review of a large volume of paperwork and ability to rapidly and accurately process such work. Demonstrated ability to maintain workflow with changing priorities and frequent interruptions and to organize and prioritize fluctuating workloads. Working knowledge of computers and Windows operating systems. Experience with, and working knowledge of, Microsoft Office, web browsers, and electronic mail programs. Ability to maintain confidentiality in office operational transactions. Demonstrated ability to communicate in a helpful, effective and informative manner by telephone or in person on a one-to-one basis or within small groups.
Skill in using general office machines including, but not limited to: photocopiers, fax machines, and printers. Skill in writing grammatically correct, concise business correspondence including, but not limited to, memos and letters and ability to proofread business correspondence with a high degree of accuracy. Demonstrated ability to work independently and follow through on assignments with minimal direction. Ability to input and manage data with a high degree of accuracy. Demonstrated ability to work as a team member within established office substructures, and as a viable team member within the overall office organizational structure.
Demonstrated experience in pre-award and post-award grant and cooperative agreement administration related to various extramural sponsors, including but not limited to federal agencies.
Working knowledge of the Code of Federal Regulations (CFR); Office of Management and Budget Circulars (A-21, A-110 and A-133); Federal Demonstration Partnership General and Agency Specific Terms and Conditions. Working knowledge of University policies and procedures related to research administration (including but not limited to accounting, purchasing, personnel and regulatory compliance). Working knowledge of federal agency policies including, but not limited to, Public Health Service, National Science Foundation, Department of Energy, Department of Defense, Department of Education and NASA. Understanding of the basic concepts and practices employed in the training of large and small groups. Experience in planning, developing, implementing and conducting training workshops, courses, seminars, programs, and conferences.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
Below are general guidelines on the position's physical, mental, and environmental working conditions. In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.