Under the supervision of the Department Chairs and MSO, the Personnel/Program Analyst performs a full range of professional duties relating to Academic Personnel for the Departments of Classics, Spanish & Portuguese, and Programs. Duties include the coordination and preparation of all faculty personnel actions (Senate faculty, non-Senate faculty, Unit 18 Lecturers, and Visiting Researchers). Advises the Chairs, Faculty, and MSO on academic personnel policies and procedures. Prepares and processes all sabbatical and leave requests, summer salary, honoraria, one-time payments, etc. In consultation with MSO and Chairs, helps to develop the yearly course schedules. Summarizes and analyzes instruction related data regarding student majors and minors, enrollment, and teaching evaluations to prepare tables, reports, and drafts, making recommendations to assist the Manager in financial planning to meet instructional needs as well as for use in academic personnel actions. Also responsible for general office and program support. The Personnel/Program Analyst must consistently exercise a high degree of initiative, confidentiality, independence, good judgment, flexibility in performing a wide variety of duties, and the ability to adjust to changing priorities and to work well under pressure.
Ability to work with minimal supervision to set priorities that accurately reflect the relative importance of projects in relation to unit goals, to independently organize a workload, to maintain a calendar of activity, to adapt to changing demands, and to follow through on multiple projects to meet competing deadlines in an environment of frequent interruptions. Familiarity with UC academic personnel and leave policies and procedures. Comprehensive knowledge of UCI academic instructional cycle, and of policies and procedures governing course scheduling, student enrollment, general assignment classrooms, course evaluations and grading. Interpersonal skills to communicate effectively with the diverse community of UCI students, staff, faculty, and administrators; with librarians, filmmakers and distributors; as well as with community members to request and convey information accurately and in a professional manner in person and by telephone. Demonstrated ability to analyze information, problems, complex policies, and procedures to define the problem or objective, identify relevant concerns or factors; formulate logical and objective conclusions and recognize alternatives and their applications. Ability to maintain the confidentially of student, faculty and staff personnel records and financial information. Skill to schedule classes, meetings, and events, coordinating the availability of individuals, facilities, media and equipment among multiple departments and service providers; as well as making travel and lodging arrangements. Skill to work with MAC and PC operating systems, using Microsoft Office Suite. Skill to design and implement spreadsheet files and relational databases to track data and materials (e.g., student records; teaching evaluation data), and to prepare data summaries and tables including, in-house database files (Excel), and to work with web sites (Content Management System). Technical skill to set up and operate equipment in a multimedia environment including DVD and VHS recorders/players, motion picture and video projectors, and laptop computers. Mechanical Skill to use standard office equipment (e.g. copiers, faxes). Writing and proofreading skills to compose-error-free, grammatically correct business correspondence and reports. Ability to handle all personnel matters with discretion and confidentiality. 3-5 years' experience with BA/BS or equivalent.
Ability and willingness to maintain a positive attitude and contribute as an individual and as a team member to achieve the goals and mission of the Departments.
Working knowledge of equal opportunity and diversity guidelines and related University policies governing recruitment, selection, and promotion.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
Below are general guidelines on the position's physical, mental, and environmental working conditions. In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.