The Development Coordinator will provide administrative support to the Executive Director of Development and Development team of the Donald Bren School of Information and Computer Sciences on a wide range of projects, programs, and other matters relating to Development efforts. The Development Coordinator will perform analysis of complex, confidential and sensitive issues which support the objectives and activities of Development team: Inform the Executive Director and Development staff members of the emerging issues and events that impact giving efforts and provide analyses and recommendations on office management and policy issues. Serve as a liaison and respond with tact and diplomacy for the Executive Director through verbal and/or written communications. Prepare and review gift transmittal forms for required and complete information, draft gift acknowledgement letters as appropriate, and conduct a comprehensive review of all data to ensure accuracy. Collaborate closely with the ICS Dean's Office and coordinate with ICS staff to compile updates on activity with principal and leadership gift prospects and ensure that tracking reports are updated and shared with appropriate staff on a regular basis.
Ability to organize a diverse workload, to prioritize projects, work independently and use initiative, organize and follow through with complex tasks and to establish strategies and action plans to achieve targeted objectives within set timeframes. Excellent interpersonal skills to relate easily and effectively with people within and outside the University, including both strong written and verbal communication skills. Ability to handle sensitive, confidential information and requests generated by high-level business executives, major donors or campus administrators. Ability to research, properly evaluate information, and prepare concise, well organized reports, summaries, and correspondence. Design effective office systems and procedures to handle a large volume of projects, incoming materials, and concurrent deadlines Demonstrated skill in writing and editing grammatically correct business correspondence. Knowledge of where to go within the organization for needed information and ability to judge what information should be passed on to different levels of management. Ability to work independently as well as collaboratively with Advancement staff, volunteer board members and vendors to achieve defined goals Resourceful in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change. Ability to anticipate problems and take necessary action to eliminate or mitigate potential negative effects. Ability to analyze data, interpret relationships, and determine appropriateness in order to recommend decision in its use. Ability to review expenditure detail, prepare accurate expense report, and prepare operating budgets for events. Maintain advanced proficiency using MS Word, Excel, PowerPoint. Customize data reports upon customer requests. May work occasional evenings and weekends. May be required to drive on occasion in order to perform the routine or essential job responsibilities for the position. Must possess a valid California driver's license and participate in the DMV Pull Notice Program.
Knowledge of UCI accounting policies and skill in preparing accounting forms such as invoices, travel vouchers, purchase orders, check requests in order to process invoices. Knowledge of the Advance Database. Working knowledge of various University policies and procedures. Working knowledge of the dynamics of fundraising and the concepts of development for academic institutions
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
Below are general guidelines on the position's physical, mental, and environmental working conditions. In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.