Updated: Apr 3, 2020 Location: UC Irvine Campus Job Type: Department: ENGR DO GRAD STUDENT AFFAIRS
Recruitment Number: 7397
Reports To: Director, GPS
Working Title: Graduate Counselor
Cost Center: IR7340
Bargaining Unit: 99
Payroll Job Code: 004353
Job Location: UCI Campus - Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Under the general supervision of the Graduate and Professional Studies Director, the Graduate Counselor is responsible for the full breadth of counseling activities for the students in the Henry Samueli School of Engineering. This position also serves as the primary academic advisor and graduate coordinator for the Materials and Manufacturing Technology School-wide concentration. This position tracks students' progress and problem solves with students regarding obstacles in their graduate experience. This position advises students on matriculation process and various degree milestones, has authority in enrollment requests, and facilitates academic conditional status. The Graduate Counselor serves as backup to the Director as School liaison to students in such cases related to advisor/advisee issues, funding concerns, mental health concerns, and unsatisfactory progress and refers students to appropriate campus resources. The Graduate Counselor represents the School's graduate programs in all aspects of recruitment events. This position coordinates with other staff on travel schedule, recruitment materials, and marketing plan. This position assists in organizing any School-wide recruitment, yield, and orientation events. This position advises prospective students on admission requirements and procedures over email, phone, and in person meetings. This position attends and presents at the various departmental orientations every fall. This position manages GPS Administrative Manager in the administering of the Accelerated Status Program and the Undergraduate Research Fellowship Program. This position creates reports, analyzes data and collaborates with department admission teams. This position facilitates admissions review for the Materials and Manufacturing Technology School-wide concentration. On behalf of the Associate Dean, the Graduate Counselor reviews and approves admission decisions in Slate on behalf of the Associate Dean. The Graduate Counselor handles all administrative tasks for the Materials and Manufacturing Technology School-wide concentration. This position oversees and coordinates the Pedagogical Fellows for the School as well as all campus and School fellowship competitions. This position manages the Graduate Studies Committee (GSC) and facilitates the monthly meetings. This position coordinates the Graduate Guarantee Housing Program and the Commencement Ceremonies for Engineering. In the absence of the GPS Administrative Manager, this position manages the front desk and responds to phone calls and emails. This position is responsible for the office website, student handbook, GPS Training Manual, and recruitment materials. The Graduate Counselor represents the Director for anything related to Graduate Studies in Director's absence.
Sufficient interpersonal skills are required to establish and maintain cooperative working relationships with a variety of stakeholders at all levels and diverse population including but not limited to faculty, staff, students and professionals from other institutions and/or professional associations
Strong organizational skills. Demonstrate excellence in writing and oral communication skills in order to represent the University and HSSoE at various events.
Ability to generate reports, analyze data and provide recommendations.
Demonstrate flexibility, patience, and tact/diplomacy in all forms of communication.
Ability to work in an environment with frequent interruptions, distractions, and fluctuating workload.
Demonstrated work experience with graduate students and/or academic counseling.
Skill to advise students on matriculation process, and various degree milestones and facilitate academic conditional status.
Ability to track student progress, assist, guide and counsel students on obstacles impacting their education experience and goal.
Ability to evaluate, analyze, and interpret a variety of data and to assist with implementation. Knowledge of database programs and understanding of social media, ability to effectively use MS Word, PowerPoint, Outlook and Excel.
Ability to understand, follow, and maintain compliance with federal statues related to student and applicant records (e.g., FERPA).
Five to Seven years of experience with Bachelor's degree and/or a combination of equivalent education and experience.
Working knowledge of University Policies and Procedure.
Experience with University systems and databases (e.g., Slate, KFS, etc.).
Master's degree and/or significant related experience.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
Below are general guidelines on the position's physical, mental, and environmental working conditions. In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.