UCI Law, founded just ten years ago, is the newest public law school in California in nearly 50 years and is currently ranked 23rd nationally by U.S. News & World Report. UCI Law seeks to train lawyers for the practice of law at the highest levels of the profession and has created a community of law students from a broad spectrum of society. The UCI Law Administrative Services for Faculty and Centers department provides comprehensive administrative services to School of Law faculty for teaching, scholarship, and service activities, and to faculty-directed law centers. Under the general supervision of the Director of Administrative Services for Faculty & Centers, the Faculty Assistant is responsible for providing comprehensive support to School of Law faculty for teaching, research, and pro bono activities. The Faculty Assistant provides administrative assistance to multiple law professors and assumes a broad range of administrative responsibilities which include: direct support to law faculty, course management, word processing, research, financial administration, department operations, and event coordination. As part of the Faculty Support Department, the Faculty Assistant works both independently and in collaboration with other department members to execute tasks in an intense and fast-paced work environment. The Faculty Assistant must consistently exercise a high degree of initiative, confidentiality, independence, good judgment, flexibility in performing a wide variety of duties, and the ability to adjust to changing priorities while working well under pressure. Performance at this level requires independent critical thinking and problem solving, strong verbal and written communication skills, creativity, knowledge of office environment and technology, and a commitment to seeing tasks and projects through to completion. The Faculty Assistant is expected to provide a high level of support service to faculty, staff, and students, and the University at large. Members of the Faculty Support Department are expected to conduct research and provide analyses and solutions for administrative and operational problems and apply extensive knowledge of School of Law and University administrative policies and procedures.
Bachelor's degree and 2 to 4 years of experience, or equivalent combination of education and experience working in a similar environment
Broad knowledge of office environments and administrative support needs with the ability to provide executive level support in a fast-paced, dynamic environment
Excellent computer skills and proficiency in MS Office Suite, particularly Outlook, Word, and Excel, with the ability to quickly learn and use new software programs with minimal supervision and training
Excellent analytical skills and the ability to resolve complex problems creatively, using sound judgment while staying within policies
Ability to work effectively within a team environment, as well as independently
Excellent interpersonal skills for working with diverse groups of students, faculty and staff as well as external professionals and community members who interact with the law school.
Excellent organization, time management, and written and verbal communication skills
Attention to detail, ability to process and follow complex verbal instructions, and commitment to quality of output
Demonstrated ability to initiate, design, plan, and execute multiple complex projects simultaneously with accuracy and efficiency in a high-pressure environment
Thorough working knowledge and consistent usage of professionally appropriate grammar, spelling, and punctuation
Ability to perform the essential duties of the position within time constraints and through multiple interruptions
Ability to adjust to changing priorities and multiple demands
Ability to multi-task and meet aggressive deadlines
Ability to be forward thinking and anticipate problems and solutions
Ability to treat sensitive matters with discretion and tact, and to maintain confidentiality
Familiarity with academic and technical legal language
Successfully complete and adhere to the University's FERPA training and policies
Strong academic performance in undergraduate/graduate degree program and 3 to 5 years of relevant work experience
Experience working with high-level executives, professionals, and/or practicing attorneys
Experience in legal settings or knowledge of legal studies, the legal profession, and research environments
Working knowledge of LexisNexis and Westlaw
Working knowledge of The Bluebook's legal citation rules
Research and statistical skills
Working knowledge of appropriate University and agency policies and procedures
Knowledge of UCI internal online Kuali Financial System (KFS), ZotPortal, myData, and Cascade Server CMS (Content Management System)
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
Below are general guidelines on the position's physical, mental, and environmental working conditions. In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.