Primary Purpose: The Senior Buyer is responsible for the logistical strategic procurement of University goods and services, request for proposal (RFP/RFI/RFQ) processes, sourcing and vendor qualification. Position requires high degree of experience with contract negotiations, vendor relationship management, researching and analyzing data in accord with University policy and procedures. Position requires advanced Procurement knowledge and Project Management expertise to recommend University-wide strategic sourcing initiatives and contracts.
Position renewed annually.
Essential Functions: 1. Responsible for the procurement lifecycle for commodities of a technical and specialized nature that are customized to meet the Universitys needs and specifications; deals directly with suppliers; independently negotiate contracts; and may serve as a leader to support leadership, faculty, staff and students.
2. Identify new/existing cost containment opportunities through institutional contracts to support revenue and expense responsible budgeting.
3. Responsible for University-wide strategic sourcing initiatives, bidding and sourcing. To include the solicitation of prospective vendors using the University Request for Proposal/Quotation/Information (RFP/Q/I) processes.
4. Identify and qualify strategic vendor partnerships for institutional contract sourcing initiatives.
5. Performs advanced analysis to assess, monitor and report trends related to supplier performance, transaction analysis, risk analysis, contract pricing, strategic sourcing and operational performance of University contracts, vendor relationships, institutional spend and revenue generating opportunities.
6. Assist with contract creation and advise on contract terms.
7. Maintain and develop internal partnerships across divisions and at all campuses to maximize and leverage the value of institutional contracts for Pacific.
8. Develop, test and maintain an array of University Procurement systems and programs.
9. Provide training and support across all campuses for University Procurement systems and programs overseen by Procurement Services.
10. Execute strategic initiatives and/or projects as assigned.
Minimum Qualifications: Two (2) years post secondary education. Three (3) years experience in procurement. Knowledge of procurement practices and ethical business standards. Written and verbal communication required at all levels within the institution. Demonstrative abilities presenting to various groups. Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
Preferred Qualifications: Bachelors degree in Business or related field. Five (5) years in Procurement related field. Experience in Higher Education Procurement. Experience with Ellucian Banner. Certification from a Professional Purchasing organization. Purchasing experience that includes information technology sourcing and service agreements, and/or bidding, sourcing and regulatory compliance related to renovations, capital and construction projects, and/or experience supporting athletic programs and services with general knowledge of NCAA regulations. Effective professional interpersonal skills across all constituencies. High degree of organizational planning, responsibility, judgement and initiative. Knowledge of sales and use tax principles, uniform commercial code regulations, federal and state compliance for regulatory purposes. Familiarity with accounting principles and practices suggested. High level of specialized knowledge of materials management and procurement. Familiarity managing budgets. Intermediate to advanced working knowledge of Microsoft Office and emerging technologies. Ability to work independently to oversee critical deadlines and competing priorities. Knowledge of business and project management principles and techniques. Strong customer service orientation.
Physical Requirements: The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, walking across campus, climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds.
Work Environment/Work Week/Travel: Work is primarily performed in a standard office environment. Work performed during standard business hours. Some travel may be required.
Valid drivers license required. Incumbent must also be able to meet the Universitys fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record.
Hiring Range: Commensurate with experience, non-exempt
Background Check Statement: All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
University of the Pacific is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
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Drawing on its rich legacy as the oldest chartered university in California, Pacific is a student-focused, comprehensive educational institution that produces outstanding graduates prepared for personal and professional success. Our student body thrives in Pacific's small classes and dynamic cultural environment, while our distinguished alumni are transforming their communities every day.
University of the Pacific is a nationally ranked university with a long tradition of dedicated teaching, small class sizes, practical experience and vibrant residential life. The breathtaking main campus in Stockton, California is home to seven schools and colleges, with more than 80 majors and programs of study. Pacific also has the McGeorge School of Law in Sacramento and the Arthur A. Dugoni School of Dentistry in San Francisco. Total university enrollment is nearly 7,000, with 3,757 undergraduates in an average class size of 19 and a student/faculty ratio of 14:1. Eighty-seven percent of students come from California, with 35 other states and 25 foreign countries also represented.